Assistant Manager
Kumudini Pharma Limited
Total years of experience :14 years, 3 Months
Assist Head of HR in implementing HR Policy, procedures to regulate service of employees working at factory;
• In coordination with Head of HR and Head of Plant maintain optimum number of workers to facilitate production aligned with manpower planning based on production plan and man machine ratio;
• Facilitate Plant Management in different certification management like ISO, GMP. Ensure compliance of the certification and manage documentations for the same;
• Regulate workers and staff attendance, leave management and employee/worker movement and report to Head of HR on anomaly;
• Conduct workers’ recruitment process to ensure filling the gaps in production process;
• Analyze workers’ productivity, ensure standard working hour to minimize loss in line;
• In coordination with Central HR ensure in time probation appraisal for service confirmation;
• Coordinate with Central HR to ensure on time yearly appraisal;
• Conduct different functional training in coordination with functional department as well as different health, safety and other relevant training;
• Ensure Employee health, safety and hygiene related issues within factory and maintain accident register;
• Handle employee’s grievances, disciplinary procedures and employee relation issues;
• Supervise, monitor and control security of factory premises;
• Liaison with government offices & outside agencies for official purpose;
• Maintain company’s transport & ensure maintenance of office equipment;
• Maintain driver, peon and security duty roster. Manage gardening & plantation around factory;
• Maintain and update employees personal files & record;
• Locate areas of process improvement to save cost to company in HR services and plan to implement the improvement for better performance.
Under the direction of Group Chief Human Resources Officer of the company, develops, implements, and updates personnel policies, procedures, and forms. Stays current with laws and regulations affecting personnel issues (Equal employment, employee safety, etc.), employment practices or trends and recommends new or revised policies and procedures as appropriate.
• Assists and supports department managers and all employees regarding personnel issues. Answers employee questions regarding personnel policies, procedures, and benefits; researches and disseminates topical or timely information to managers and/or employees on personnel issues.
• Handle grievance and complains raised by employees and performs investigation and other necessary steps in order to resolve the grievances and complains in line with BLA 2006.
• Design Key Performance Indicators (KPIs) and assign Key Results Areas (KRAs) of the employees. Coordinates and assists manager with employee reviews and performance appraisals. Coordinates and participates in completion of terminations and exit interviews.
• Establishes and maintains personnel records and reports; maintains company organization charts and employee directory.
• Leads the project of implementation of ISO 9001 in automotive workshops, assembly plant in Sonargaon and the continual improvement of the Quality Management System of the organization.
• Monitors occupational health, hygiene & safety standards of workplace and ensure workplace safety measures are adequate in line with National Occupation Health & Safety Act.
• Performs other related duties as required or as assigned by the Management.
• Under the direction of Head of Human Resources of the company, developed, implemented, and updated personnel policies, procedures, and forms. Stayed current with laws and regulations affecting personnel issues (Equal employment, employee safety, etc.), employment practices or trends and recommends new or revised policies and procedures as appropriate.
• Assisted and supported department managers and all employees regarding personnel issues. Answered employee questions regarding personnel policies, procedures, and benefits; researched and disseminated topical or timely information to managers and/or employees on personnel issues.
• Handled grievance and complains raised by employees and performs investigation and other necessary steps in order to resolve the grievances and complains in line with BLA 2006.
• Designed Key Performance Indicators (KPIs) and assigned Key Results Areas (KRAs) of the employees. Coordinated and assisted manager with employee reviews and performance appraisals. Coordinated and participated in completion of terminations and exit interviews.
• Established and maintained personnel records and reports; maintained company organization charts and employee directory.
• Led the project of implementation of ISO 9001 in factories located in Kanchpur, Sonargaon, Narayanganj and ensured the continual improvement of the Quality Management System of the organization.
• Monitored occupational health, hygiene & safety standards of workplace and ensured workplace safety measures are adequate in line with National Occupation Health & Safety Act.
• Performed other related duties as required or as assigned by the Management.
Company Location: Plot # 91 - 93, Sector # 03, KEPZ, North Patenga, Chittagong - 4204, Bangladesh.
Duties/Responsibilities:
• Co ordinate and manage projects under the supervision and leadership of the Managing Director of the company.
• Recruitment and selection of new employees.
• Prepare and update personal files of employees.
• Enter personal and professional data of employees in payroll software.
• Prepare appointment letter.
• Conduct induction and orientation of new employees.
• Prepare confirmation letter, increment letter, and leave form using payroll software.
• Prepare HRIS reports for decision making.
• Prepare daily attendance report.
• Prepare daily absenteeism report.
• Prepare daily, weekly, and monthly employee turnover report.
• Prepare HR Policy and Procedure for the organization in compliance with Bangladesh Labour Law 2015, BEPZA Instructions 2013 (I and II), and all other relevant and applicable local and international laws.
• Prepare factory compliance manuals.
• Conduct internal audits based on buyer Code of Conduct.
• Prepare Corrective Action Plan (CAP) reports for Social Compliance & Safety Audits conducted by leading brands such as H&M, NEXT, C&A, Walmart, K Mart, JCPenney, Lidl, and Hanes Brands Inc. and buyer nominated third party audit firms such as ITS, SGS, and BV.
• Initiate remediation activities and ensure the NCs (Non Conformity) are closed within the committed timeline as per agreement with respective buyers and their nominated third party auditors.
• Follow up with buyers and their nominated third party auditors regarding updated status of the CAPs and ensure 100% remediation is secured.
• Conduct fire safety and CTPAT awareness training.
• Introduced, promoted, and sold mechanical indents and automotive spare parts to leading manufacturers such as KAFCO, KSRM, BSRM, Nissan Motors, and Uttara Motors.
• Managed stock delivery, rotated and replenished stocks at the counter and aisles.
• Maintained high standards in house-keeping, visual merchandising, stock rooms, food and hygiene, health and safety disciplines.
• Met daily sales targets.
• Increased annual sales of the company by paying strong attention to customer needs and queries, remaining updated with new product lines, exhibiting strong product knowledge and built unprecedented relationship with customers by suggestively selling products that met their requirements.
• Negotiated, cross promoted and marketed products from other departments which added value to customers’ needs and requirement.
• Trained new employees.
• Ordered food, dealt with customer queries and complaints regarding products and service, and ensured optimum operation of the business.
Award: Received ‘Letter of Commendation’ from the Board of Directors of Harrods Limited for exhibiting outstanding command in communication, sales, customer-service, business administration, and marketing
Results: Chemistry (A), Physics (B), and Mathematics (A)
Results: Bengali (A), Biology (A), Chemistry (A), English Language (B), Human Biology (B), Mathematics Syllabus-B (A), Physics (A), and Pure Mathematics (A) Award: Received ‘The Daily Star-Nation Builder Award’ for securing 6 A’s in GCE Ordinary Level Examination held in the academic year 2007’08