admin officer
KTC
Total years of experience :4 years, 3 Months
Provide general administrative and clerical support including mailing and scanning to the management
Maintain electronic and hard copy filing system
Prepare advertisements for posting in social medias and other sites.
Open, sort and distribute incoming correspondence
Perform data entry and scan documents
Assist in resolving any administrative problems
Answer calls from customers regarding their inquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings and appointments for Managers
• Maintain sales records as a basis for reports to the senior management team
• Contact customers and prospects to arrange appointments or make follow-up calls to confirm orders or delivery dates
• Ensuring the accuracy and timely processing of orders
• Prepares and then follows up on any sales quotations made for clients
• Assists the sales team, focusing mostly on managing schedules and the distribution of any sales documentation.
• Prepare, analyze, and verify annual reports, financial statements, and other records, using accepted accounting and statistical procedures to assess financial condition and facilitate financial planning.
• Confer with company officials about financial and regulatory matters.
• Inspect cash on hand, notes receivable and payable, negotiable securities, and canceled checks to confirm records are accurate.
•Examine inventory to verify journal and ledger entries.
•Examine whether the organization's objectives are reflected in its management activities, and whether employees understand the objectives.
•Prepare, examine, and analyze accounting records, financial statements and other financial reports.
•Establish tables of accounts, and assign entries to proper accounts.
•Analyze business operations, trends, costs, revenues, financial commitments, and obligations and provide advice.
•Report to management regarding the finances of establishment.
•Prepare forms and manuals for accounting and bookkeeping personnel, and direct their work activities.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often responding on behalf of the
manager.
• Communicating with clients, suppliers and other staff.
• Meeting and greeting visitors at all levels of seniority.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and present