Office Coordinator
Seas & Deserts @ Al Rai Kuwai
Total years of experience :12 years, 1 Months
Manage phone calls and correspondence (e-mail, letters, packages etc.).
Set up and maintain filing systems
Maintain schedules and calendars
Organize and coordinate meetings, conferences, travel arrangements
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Updating databases with confidential and relevant information
Assist colleagues whenever necessary
Updating databases with confidential and relevant information
Expertise to book Air Tickets using Miles from different Airlines(British Air, Emirates, Qatar Air, Kuwait Airways)
Arranging Visa’s(Business, Visit) for managers on different countries.
Worked as secretary in the Sales Division and reported to the sales manager
Duties:
• Prepare Quotation according to the request
• Co ordinate with Shipment Companies for import Export
• Creating Price list in co ordination with Store Supervisors
• Develop and maintain a filing system
• Answer phone calls and redirect them when necessary
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Coordinate the flow of information both internally and externally
• Updating databases with confidential and relevant information
• Maintains department schedule by maintaining calendars for department
personnel; arranging meetings, conferences, teleconferences
• Prepares sales presentations by compiling data; developing presentation
formats and materials
• Places special orders with suppliers for the purchase and installation of
additional items sold to customers
• Travel Arrangements including: Air Tickets, Hotel Bookings
• Creating Price list in co ordination with Store Supervisors
• Develop and maintain a filing system
• Answer phone calls and redirect them when necessary
• Maintains department schedule by maintaining calendars for department
personnel; arranging meetings, conferences, teleconferences
• Prepares sales presentations by compiling data; developing presentation
formats and materials
• Places special orders with suppliers for the purchase and installation of
additional items sold to customers
• Travel Arrangements including: Air Tickets, Hotel Bookings