Thomas Mathew Mallitty Panicker

• Develop and float Request for Quotations (RFQs) from the Project Specifications & Drawings
• Taking note of the deviations in bill of materials and drawings, to get technical clarifications
• Co-ordinate Technical & commercial Bid Evaluation and process activities to Purchase Order / Sub- Contract award
• Assist the Procurement Manager in the implementation of the procurement guidelines, policies &
Procedures.
• Investigate potential suppliers. Maintain an updated supplier database that consists of reliable and trustworthy sources. Screening for new suppliers in the market and forwarding the supplier prequalification form to them
• Propose enquiries to specified and non-specified vendors and obtain quotations on time.
• Evaluate vendors’ proposals technically in compliance with project specifications.
• Prepare & issue Purchase Orders, Request for Quotations, Letter of Intents & other related documents.
• Suggest suitable technical alternatives whenever possible in coordination with the Design & Studies
• Meeting supplier representatives regarding specifications, costs and similar problems relating to materials, parts and equipment.
• Ensure materials purchased are in line with the project specifications and industry practice.
• Review the terms and conditions of subcontract documentation to ensure contractual protection.
• Keeping updated of current developments in the field of purchasing, prices, market conditions and new products from the media, brochures, quotations and interactions with suppliers
• Creates Daily and Monthly reports and submits to the higher management

• Studying the technical details in tender document and drawings received from the client.
• Taking note of the deviations in bill of materials & drawings, to get technical clarifications from consultants
• Floating enquires for all major items in BOQ to the vendors specified.
• Verification of the offers received from the vendors to match the technical specification.
• Obtaining the basic value of the item by comparing the various offers received from the vendors.
• Considering the preliminary required for the smooth operation of the work during the complete duration of project.
• Prepare rate analysis sheets for each item specified in the BOQ for future reference.
• Handle responsibilities of preparing / submitting weekly working progress to the estimation Manager.

• Negotiating the terms and conditions of the tenders with suppliers to achieve the best commercial position with minimum exposure to risk.
• Perform the tasks of retrieving purchasing and logistics input data and integrate the data into the cost estimation.
• Responsible for preparing, presenting and explaining the cost estimations to Management.
• In procurement department, after receiving the Purchase Requisition from store prepares Inquiry and
send to the Suppliers.
• Ensure that quotation descriptions & the material requisitions from store are same and in accordance with the project requirements.
• Contacting suppliers for the best quotations and screen the market for ex-stock material.
• Prepares comparison sheet after negotiation of the prices & payment terms with the suppliers. Submits to the department head for getting approval for preparing the Local Purchase Order (LPO)
• Coordinate with the suppliers regarding mode of transport & date of delivery of materials, to ensure that delivery is done to the project in time.
• Following up for the Material Receipt Voucher from the site after delivery & Coordinates with the Accounts department regarding the payment.
• Maintains and manage a vendors’ file, Log File and such other records which are needed for the efficient operation of the purchasing function.
• Submit monthly report of purchase orders to the Management

• Prepare all technical details as per client requirements.
• Prepare list of materials and Quotation.
• Act as a link between company management and Client.
• Office Administration & General Coordination.
• Creates Daily and Monthly reports and submits to the higher management
• Trigger solutions to any kind of work related issues.