Department Administrator
ABJ-Kharafi National
Total years of experience :13 years, 10 Months
Directly reporting to the Finance Manager and finishing daily assigned work.
Bank related work (Depositing of salaries, Acquiring LC and LG, All fund transfer, International payments, Company statement of accounts, Adding and removing employee bank cards).
Handling client invoices and receivables. AR Entries.
Receiving Supplier Invoices, Material Receipt Voucher and Local Purchase Order.
Documentation and payment for Account Payable.
Preparing local Supplier and Cash on Delivery Payments.
Handling Issuance/Reimbursement fund payments for designated employees.
Tracking Supplier Payment Ageing.
Handling Supplier Account Statements.
Handling department internal and external audit.
Receiving Memos, Amendments and Facsimile Transmittal for local supplier purchase orders.
Supplier under Reconciliation and Advance Payment analysis.
Providing new and existing employees with system login’s and oracle access request of various purposes.
Carrying out with new staff hiring procedures and formalities (Coordinating with HR and Administration department).
To assist existing and new employees with transportation issues as required.
Maintaining filing according to company’s specifications.
Proper archiving of documents.
Supervising Finance and Payroll filing system.
Taking reservations of guest personally or through telephonic conversations.
Guest relation services.
Tackling guest complaints.
Co-coordinating with other department for smooth functioning.
Looking after c-forms.
Taking care of guest check-in and check-out formalities.
Helping the manager to prepare duty rotas.
Help to train trainees for the department.
Maintaining essential registers.
Full time 3 years degree in Hotel Management & Tourism.