Toqeer Ahmed

HR & Admin Executive at Emirates Neon Group

• United Arab Emirates
• My current job since July 2017

HR & Admin Executive at Emirates Neon Group

• United Arab Emirates - Sharjah
• My current job since July 2016

1. Payroll Duties
 Payroll management. Responsible for the overall processing of payroll, Payroll filing.
 Calculation of overtime, late arrivals and employee’s leaves calculations on monthly basis.
 Verified timesheets and Attendance & Leave Management for employees
 Smooth processing of Salary Reimbursement and Collation of Monthly Salary Inputs from all locations
 Calculate net salaries considering deductions and withholdings
 Collecting, calculating, and entering data in order to maintain and update payroll information
 Updated payroll calculations, changes, deductions,
 Maintained payroll operations by following policies and procedures
 Performed payroll accounting in WPS and maintain payroll files for the company employees.
 Addressed payroll inquiries from employees in a timely manner.
 Generated periodic payroll reports for management review.
 Participated in payroll audits
 Answered employee questions concerning payroll
2. Accounts Duties
 Processed vendor payments weekly, ensuring timely and accurate payment of vendor invoices.
 Handled vendor communications, resolve any billing disputes
 Audited incoming invoices and other payment requests for appropriate coding and authorizations.
 Maintained vendor files, including contracts for services and paid items.
 Prepared invoices as needed and bank deposits and make bank runs.
 Made and printed required cheques for management approval.
 Updated general ledger of company fuel and utilities.
3. HR Duties
 Managed and resolved complex employee relations issues.
 Provided day-to-day performance management guidance to line management (coaching, counseling, career development, disciplinary actions).
 Worked closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
 Conducted and monitored Employee Engagement Survey and its action plan in respective divisions and measure the success of key initiatives.
4. HR Operation
 Recorded, maintained and monitor attendance to ensure employee punctuality.
 Maintained employee’s personal files and employees record in Touch Mate software.
 HR budget preparation and taking management approval and making reports.
5. Employees Benefits
 Processed, updating, addition and deletion of Employees Medical insurance and in Group Life insurance.
 Employee’s leave settlements / final settlements and gratuity calculation and approval from management.
6. Visa Processing
 Employees contract preparation in Ministry of Labor (MOL).
 Visas processing for new employees and Visa and Emirates ID cards renewal for existent employees.
7. Documentation & Filing
 Maintained all HR & Admin and operation documentation, filing, and also maintained all files electronic data.
 Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents that must be controlled and kept for audit/internal requirements
 Maintain proper organization and storage of documents and information
8. Training & Development
 Developed, implemented, and monitored training programs within the organization.
 Conducted orientation sessions and Created brochures, training materials, testing and evaluation processes.
 Conducted performance evaluations and provided performance feedback.
9. Admin & Fleet Management
 Tracked fleet usage and maintains accurate inventories of equipment.
 Ensured the maintenance records for all fleet and heavy equipment assets are accurate and up-to-date
 Managed Fleet department day-to-day operations, assesses risk and safety issues to ensure safe and efficient repairs to fleet.
10. Salik and Renewal
 Processed and renewed vehicles Insurance and Registration (mulkiya) of 150+ vehicles.

Visiting Faculty at Comwave Institute

• November 2015 to May 2017

HR Executive at Whole Life Tech LLC

• February 2011 to May 2017

Visiting Faculty at University of Haripur

• Pakistan
• February 2011 to July 2015

Customer Services at Sainsbury’s

• United Arab Emirates
• July 2007 to February 2011

1. HR BP
 Consulted with line management, providing HR guidance when appropriate.
 Managed and resolved complex employee relations issues.
 Provided day-to-day performance management guidance to line management (coaching, counseling, career
development, disciplinary actions).
 Worked closely with management and employees to improve work relationships, build morale, and increase
productivity and retention.
 Conducted and monitored Employee Engagement Survey and its action plan in respective divisions and
measure the success of key initiatives.
2. HR Operation
 Prepared and maintained management guidelines by preparing, updating, and recommending HR policies
and procedures.
 Recorded, maintained and monitor attendance to ensure employee punctuality.
 Maintained employee’s personal files and employees record in Touch Mate software.
3. Employees Benefits
 Processed, updating, addition and deletion of Employees Medical insurance.
 Processed, updating, addition and deletion of Employees Group Life insurance.
 Employee’s settlements / final settlements calculation and gratuity calculation and approval from
management.
4. Payroll Duties
 Payroll management. Responsible for the overall processing of payroll, Payroll filing.
 Calculation of overtime, late arrivals and employee’s leaves calculations on monthly basis.
 Employees payroll updating in Wage Protection System (WPS)
Payroll processes and make sure salaries paid on time, provided feedback to management in order to
improve better system
5. Visa Processing
 Employees contract preparation in Ministry of Labor (MOL).
 Done Visas and labor card processing for new employees and Visa and Emirates ID cards renewal for existent
employees.
 Done Labor card and visa cancelation of leaving employees and exit formalities and exit interview.
6. Training & Development
 Developed, implemented, and monitored training programs within the organization.
 Conducted orientation sessions and Created brochures, training materials, testing and evaluation processes.
 Evaluated needs of company and planed training programs accordingly.
 Conducted performance evaluations and provided performance feedback.
 Prepared and updated and implemented HR, Admin and Fleet policies
7. Recruitment
 Conducted Interviews / Initial screening of the candidates / helping in recruitment processes.
 Prepared hiring agreements / official hiring contracts of employees.
 Manage candidates throughout the interview process and maintained database of qualified candidates.
 Utilized Job Boards such as LinkedIn.
8. Admin & Fleet Management
 Planned and developed long-and-short range goals to ensure that there is a cogent approach to overcoming
shortages and/or better utilizing excess resources.
 Assist in the development of vehicle and equipment maintenance policies and procedures for internal,
external services and provides recommendations on fleet utilization and replacement.
 Ensures the maintenance records for all fleet and heavy equipment assets are accurate and up-to-date
 Provided input to management for establishing appropriate Key Performance Indicators (KPI) for the
department and also responsible for analyzing and measuring the department’s performance.
 Managed Fleet / Mechanical department day-to-day operations, assesses risk and safety issues to ensure
safe and efficient repairs to fleet and heavy equipment assets
 Processed and renewed vehicles Insurance and Registration (mulkiya