Toufic B Yakzan

Manage the entire process in the planning of materials procurement and supply chain activities, inventory control, logistics, distribution & customs clearance.
Responsible for order placement, supply, material replenishment and supplier performance.
Negotiating contracts for all Materials & Services Supply.
Communicate with prospective vendors to determine terms and availability.
Prepare reports for costs and market conditions.
Reviewing all contracts/agreements/P.R. to achieve ‘best price/best quality’ purchasing.
Liaise with other Depts. / Staff to generate product specifications & by giving sourcing input to aid Business Planning & Development.
Maintain records for orders.
Establishing terms, pricing, quality requirements, delivery, and contracts.
Managing vendor relationships, negotiating & building effective supply chain partnerships.
Work with freight forwards and transportation companies to set best route and rate to import products.
Manage all shipments & supervise the shipping docs.
Communicate with supplier / sub-contractor for non-deliveries, quality or breached terms & conditions.
Recommendations & advising senior management on all purchasing issues.
Improvement and development of non-competitive existing suppliers.
Suggest alternative standardized materials.
Projection stock levels & Minimizing Dead Stock.

Overseeing and supervising employees and all activities of the purchasing department.
Preparing plans for the purchase of equipment, services, and supplies.
Following the company's procurement policies and procedures.
Reviewing, comparing, analyzing, and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Readied purchasing files, prices lists, and reports.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Preparing budgets, cost analyses, and reports.
Checked bills for accuracy against purchase orders.
Looked over accuracy of shipments upon arrival.
Evaluated supplier bids for best match.
Kept abreast of inventory and made adjustments as necessary.
Reviewed orders for accuracy.
Communicated with suppliers for changes in shipment, including expedited shipping for shortages.
Tracked statuses of orders.

• Others

Able to manage a multitude of Projects Simultaneously.
Professional services, Catering, Uniforms, Facilities.
Highly visible position with regular interactions with senior management.

Prepare Enquiry Forms (EF) and Request for Quotation Documents (RFQs) to obtain quotations/bids as per required process ensuring all relevant information is captured from suppliers for valid quotes,
Prepare Soft & hardcopy procurement files for each PR and ensure that all relevant paperwork is filed, original and scanned copies, as per Procurement Procedures Manual and internal audit requirements,
Assist prepare Bid Analyses (BA) for review by the PM, and obtain the necessary signatures for approval from budget-holders and finance department, Project Manager & GM.
Raise Purchase Orders to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location, as per the PR,
Support the PM to ensure that the Order Tracking System (OTS) is maintained up to date and updated daily before the close of business
Assist the PM in local market surveys, quotations, analysis and provide the feedback for suppliers.

Source, select & negotiate for best purchase package in terms of quality, price, payment term, delivery & services with
suppliers;
Issue Purchase Order in accordance to specification;
Expedite or delay scheduled deliveries based on needs;
Communicate with store in charge & Operation Manager in order to arrange the delivery when necessary;
Assist in managing & following up overseas orders;
Monitor & coordinate deliveries of items between suppliers