Senior Manpower Planning Specialist
Ministry of Transport and Communications (Qatar)
Total years of experience :15 years, 2 Months
• Conduct Manpower Planning for the year taking into consideration the staffing needs of the organization and the ongoing as well as new projects.
• Actively participate in preparing vacancy budget for the year.
• Review and update the organization structure periodically thus classifying the manpower strength and vacancies in each department.
• Maintain and update the vacancy list with their respective job descriptions and job codes.
• Discuss and agree on the recruitment method options with the Section Manager and effectively manage the sourcing process.
• Plan and strategize the tasks basis precedence and execute/implement accordingly within the time frame.
• Co-ordinate effectively with all cross-functional groups / departments to ensure availability of the right kind of resources at the right time to meet with immediate, mid-term & long-term requirements keeping in view the succession needs, replacement needs and growing business needs.
• Independently manage ‘end to end’ recruitment process, from the initial requisition to candidate commencement, ensuring professional candidate management throughout all stages.
• Review and execute the Manpower Requests from all the Departments on their staffing needs as defined under the company policy from inception to completion.
• Undertake the initial pre-screening of applicants as per the recruitment policy, short list candidates, conduct interviews and prepare evaluation report.
• Liaison with outsourcing agencies for procurement of manpower, and support staffs.
• Maintain resume database, update job vacancy list with all the departments.
• Prepare job advertisements, web postings, specifications for external recruitment agencies, job descriptions and other materials in accordance with the company’s recruitment standards and business needs.
• Manage advert responses and shortlist potential candidates.
• Prepare job offer in accordance with the agreed job specifications and the candidate’s evaluation.
• Assist the Section Manager with the development of a Recruitment plan for the company for the whole year.
• Prepare Monthly Recruitment Reports and Management reports for the HR department detailing all the ongoing recruitment process, projected / proposed requirements, employee turnover, retention needs and internal transfers of employee’s basis performance analysis and department requirements.
• Manage the Staff Internal transfers thus analyzing effectively the job requirements against the budgeted vacancies.
• Complete knowledge and implementation of the Government HR law.
• Actively participate in the implementation of SAP system in personal administration and organizational management system in accordance with the organization.
• Conduct Manpower Planning for the year taking into consideration the staffing needs of the organization.
. Participating in Budget preparation particularly for recruitment vacancies budget.
• Review and update the organization structure periodically., thus classifying the manpower strength and vacancies in each department.
• Maintain and update the vacancy list with their respective job descriptions and job codes.
• Discuss and agree on the recruitment method options with the Section Manager and effectively manage the sourcing process.
. Responsible for the end - to-end recruiting process, including the maintenance of active job descriptions, management of interviewing processes, support of the contract negotiations and immigration matters and associated paperwork and coordination of start date logistics.
• Liaison with outsourcing agencies for procurement of manpower, and support staffs.
• Maintain resume database, update job vacancy list with all the departments.
• Prepare job advertisements, web postings, specifications for external recruitment agencies, job descriptions and other materials in accordance with the company’s recruitment standards and business needs.
• Manage advert responses and shortlist potential candidates.
. Prepare and Submit relevant bi-weekly and monthly reports to the line managers.
. Ensure that compensation policies and practices are in line with state practices and legislation.
. Advise managers on best practice recruitment and selection.
. Mentor and train junior HR employees and interns in the recruitment and HR related Functions.
• Responsible for maintaining and running the entire office functions independently with business development, recruitment, PR and finance team reporting directly to me.
• Setting up monthly and quarterly recruitment plans and present it to the senior management / owner of the company.
• Assist the senior management in building up short term and long term budgets and propose innovative ideas in attaining the set budget line.
• Develop and implement recruitment strategies for the teams in order to achieve monthly and quarterly targets.
• Liaise with the business development and PR team to discuss the difficulties in case of any particular Job Order / project so that it can be sorted out with the client immediately.
• Attend client meetings, recruitment fairs and other exhibitions or business events to expand the client/candidate database and develop new business areas.
• Discuss and confirm terms and conditions of recruitment with the client and the associate partners before any given Job Order, as per Company’s SOP.
• Coordinate to complete employment formalities with the clients.
• Participate and recommend for the continuous improvement of all recruitment policies and process.
• Carry out in-depth face-to-face and telephone interviews with senior applicants in order to ascertain an applicant’s work experience, qualifications and requirements always comply with clients requirements.
• Keep abreast of the recruitment industry and the local government and labor law and thereby assisting the clients if and when required.
• Retaining existing clients by providing an efficient and effective service at all times and developing a closer working relationship to gain trust and confidence to promote business.
• Ensure that every assignment gets completed / managed to the satisfaction of the client.
• Conduct regular team meetings with the recruitment, business development and finance team to have a complete overview of all the projects in hand and ensure that they meet the deadlines. Accordingly, update the management with the status of all the projects.
• Responsible for bringing out advertisements in the newspaper and various job sites.
• Monitoring Job postings on a regular basis and dealing with the consequent queries of the applicants / clients posted on the site.
• Dealing with all the new associate offices, entertaining all new and prospective businesses within and outside the country.
• Supervise and monitor complex and massive recruitment trips and recruitment drives of the clients.
• Supervision and management of the recruitment team.
• Handling of the total recruitment procedures, dealing with the problems and difficulties arising everyday.
• Strategize and regulate the training policies for the trainees to enable them to adopt the recruitment procedures.
• Conducting interviews over the phone and walk in candidates.
• Scrutinizing the Associate offices and their performances regularly.
• Preparing Status Reports for each client and Associate offices giving the objective figures of recruitment and deployment per country.
• Constantly screening new offices in different countries and also in the existing countries in order to utilize the best services.
• Collecting feedback from employers on the performance of candidates who have previously been placed with them;
• Acting as a mentor, instructing and training junior consultants;
• Also, provide advice to both clients and candidates on salary levels, training requirements and career opportunities.
• Client / Account Handling, commencing from formulation of Manpower Request to implementation and selection of CVs based on the given requirements.
• Efficiently manage various Associate / Business partners located in different parts of the globe to get support in the recruitment process and administrative related areas.
• Meticulously screen the candidates, conducting interviews over the phone and the walk-in applicants.
• Efficiently execute recruitment process like active discussions with candidates, analytically search candidates as per the job description, CV formatting, CV submission etc.
• Preparation and maintenance of status reports classifying the status of all the candidates at one glance which acts as a tool for future reference and constant follow ups.
• Maintain effective communication with the existing as well as new candidates and business partners to attract/register/recruit best talents continuously.
• Ensure resource allocation and deployment of candidates as per the stipulated schedule
Was appointed and worked as a class teacher for standard 6
• Focus on the coverage of corporate and business issues.
• Responsible for the coverage of issues under social and cultural, political, education and other general heads.
• Preparation of write-ups and news items.
• Preparation of articles on weekly corporate news both at national and international level.
• Conducting personal interviews.
• Weekly column on social and humane issues.
• Data Collection from Primary and Secondary sources.
• Preparation of article & write-ups covering each segment under socio- political-economic Issues along with features on art & literature.
• Data Analysis, Proof Reading and Editing.
