HR Admin.Asst - Recruitment
Doha Bank
Total years of experience :18 years, 9 Months
As Administrative Assistant:
• Provide secretarial support to the Regional Director.
• Provide support to the Administration Manager and the team.
• Assist and act as back up in the reception.
• Answer all incoming calls.
• Meet and greet clients and visitors.
• Setup and coordinate meetings and conferences.
• Receive, sort and distribute correspondence to the relevant department.
• Prepares outgoing letters, memos, and faxes.
• Prepares the documentations, records, correspondence for archiving
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
As Travel/ Hotel Coordinator
• Arrange flight travel for all the staff in the region.
• Identify most suitable flights with reasonable possible rates.
• Make sure that flights and hotel bookings are approved by the higher management and in line with the company’s policy.
• Make hotel reservation for the incoming company’s staff and guest.
• Make hotel meeting room booking for company events, seminars and trainings.
• Coordinate and make a good customer relationship with the hotel management.
• Coordinate with the Human Resources Department for the mobilization and demobilization of the staff.
• Arrange for the accommodation of the staff.
• Maintain list of accommodation and office lease contracts.
• Coordinate with Reception and Accounts Department for the processing and issuance of Local Purchase Orders.
• Request for the exit visa of the travellers.
• Answer all incoming calls in line with company guidelines.
• Meet and greet clients and visitors.
• Sort and distribute incoming faxes, mails and documents to relevant department.
• Setup and coordinate meetings and conferences.
• Assist and organize drivers for deliverables.
• Organize and coordinate with the courier company for sending documents or packages and ensure prompt delivery.
• Maintain inventory and purchase office and stationery supplies.
• Process the Local Purchase Orders for all the suppliers.
• Update and maintain telephone directory list.
• Update and maintain records of client’s list.
• Update and maintain the staff list.
• Liaise with IT Department concerning equipment problems and maintenance.
• Arrange and maintain records for staff office space, parking, and car hire.
• Coordinate with Accounts Department for the supplier’s invoices.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Support staff in assigned project based work.
• Act as the focal point in the office for inquiries and all the staff needs.
• Other duties as assigned.
I was part of the first batch of the Business Management Honors Program that requires an average maintaining grades. I belong to the top 10% graduating class of 2005
