Manager-Purchase and Logistics
Floorworld LLC
Total years of experience :28 years, 1 Months
- Negotiating freight and local handling charges with forwarders for arranging the shipments from China and Europe.
- Organizing import clearances with customs brokers and in cooperation with relevant authorities.
- Providing training to warehouse staff time to time on the process to be followed while accepting shipments maintaining stock and stock book.
- Controlling all activities in terms of incoming and outgoing stock and shipments.
- Maintaining stock book up to date.
- Organizing required documents and approvals for local deliveries.
- Negotiating with service providers for best rates for transportation and local handling.
- Creating documents for border crossing for GCC shipments.
- Performing all administrative activities for the warehouses.
- Customer order administration and handling supported by the systems such as receiving, delivery note, work routine etc.
- Following up with carriers/forwarders/suppliers for on time delivery and ensures proper transport documents are arranged well on time to avoid any delay on clearance at destination port.
- Follow up on reported damages and sharing the same with the suppliers on arrival of shipment.
- Analysing physical stock and systems stock and adjusting the same.
- Placing purchase orders and getting confirmation and arranging payments as per the payment terms.
- Coordinating with local bodies such as customs and municipality as and when required.
- Overall responsible for all procurement for sites all across UAE.
- Responsible for arranging LPO’s for materials and negotiating with approved suppliers for supply quality materials.
- Responsible for the review of new supplier’s particulars and suitability, approval/rejection as per company quality system requirements.
- Preparing approved vendors list, request for quotations/proposals based on Project specification, drawings etc. Receiving quotations and preparing comparison statements.
- Review and develop the Procurement Strategy across the organization to deliver the target benefits and financial savings.
- Employs effective sourcing techniques in identifying reliable sources for existing or new projects.
- Analyzing stock and placing the order with suppliers to have required stock round the year to cover orders.
Key Result Areas:
• Interfacing with buyers to plan shipments according to the urgency and container (FCL and LCL) loads according to the availability of the cargo in each port (Dadri CFS, Mumbai Port, Cochin Port, The Thar (Jodhpur) CFS & Shanghai
• Managing the team KPIs & SOPs and generating the MIS Logistics Dashboards to monitor and report on KPIs & performance
Preparing circular’s for internal (colleagues) and for vendors on new rules and process to be followed
• Inventory management at warehouses according to the volume of cargo
• Facilitated forwarder for preparing for the CBP/C-TPAT audit
• Worked with CBP/C-TPAT team during their warehouse visit/audit
• Managing timely delivery of cargo, vessel schedule and cargo movement by coordinating with forwarders, local transporters and clearing agent (Custom House Agent)
• Monitoring shipments by working with Shipping lines/Air Lines and sharing status with buyer on ETD/ETA and so on
• Spearheading 4 warehouses in India and facilitating in preparation of US Custom audits
• Imparting training to the exporters to work on buyer’s portal and troubleshooting errors in the documentation
• Developing training modules/presentation for trainings to the Merchandisers and QA
• Participating in buyer meetings, preparing presentations and travelling with them during their visit
• Benchmarking against best practice for LSPs & 3PL and supporting 3PL service providers in CLP (Container Load Plan) according to the stock requirement at DC level
• Monitoring the status of commercial contracts, are currently running, up for negotiation, and new contracts in the pipeline
• Organizing review meetings with merchandising and quality teams time to time
• Conducting logistics feasibility studies as and when required
• Visiting Krimson local offices, vendors all across India and CFSs every month to ensure the facilities are good enough to manage the volume of each ship window
• Conducted annual audit of warehouses to ensure the safety and other measures are being followed
• Introduced a new reporting system for CY load shipments to ensure all safety measures are being followed in terms of 7-pint check list and custom and liner seal records
Highlights:
• Organized a seminar in New Delhi and Jodhpur on logistics practices for vendor across the country for around 110 + exporters
• Conceptualized and developed a new reporting system on final inspections (OK to Ship) for QCs
• Successfully negotiated origin handling charges (operation cost) with CHAs for vendors and ensured the execution of maximum possible FCL shipments that led to reduction in the logistics cost for buyer as well as vendors
• Reduced logistics cost to 5% per cubic meter globally by introducing maximum FCL/CY load from potential vendors
• Implemented the process of providing the volumes of cargo details in 2 months advance to 3PL that helped in advanced planning of shipments and resulted in arranging inventories (containers) to hassle-free stuffing of cargoes during peak season
• Formulated new protocols and implemented annual audit of 3PL warehouse to meet the security requirement of the principal-Pier 1 Imports, USA
• Delivered a cost savings impact of approximately US$ 1, 12 Million in 2014, by converting CFS deliveries to CY deliveries (FCL shipments)
Communication with buyers, follow up with clearing agents/shipping lines for timely delivery of cargo, Monitoring of Vessel Schedule, Planning of cargo movement. Tracking of shipments with Shipping lines/Air Lines and updating the buyer on ETD/ETA etc. Liaison with local transports for timely delivery of the cargo to the clearing agent(Custom House Agent) and forwarders.
Co-ordination with shipping agents/transporters as well as with customers, follow up on imports including shipment tracking and completing customs related formalities. Negotiations of freight etc with Airlines/Sea liners etc.
Follow up with production department/supplier to get the production/delivery on time. Interacting with suppliers for completion of documentation requirements( buyer supplier agreements and other documentary requirements)in due time. In between process involves the checking of Export licenses and proper Quota Category classification as well. Screening of export documents prepared by exporters.
Issuance of Inspection Certificate, Collection of Service Charges/Commission and other jobs arises on day to day basis. Updating buyer on Payments details etc.
Communicating bank/buyer for timely release of payments to the exporters. Helping exports to clear discrepancies etc in documents etc., Issue of LC instructions/details to Buyer.
Job Profile:
Interacting with Vendors for completion of documentation requirements in due time. In between process involves the checking of Visa/Export licenses and proper Quota Category classification as well. Screening of export documents prepared by exporters. Communication with buyer, follow up with clearing agents/shipping lines for timely delivery of cargo, Monitoring of Vessel Schedule, Planning of cargo movement. Tracking of shipments with Shipping lines/Air Lines and updating the buyer on ETD/ETA etc..
Issuance of Inspection Certificate, Collection of Service Charges/Commission and other jobs arises on day to day basis. Updating buyer on Payments details - so that Buyer can arrange funds etc in advance for smooth functioning of finance department.
Issue of LC instructions/details to Buyer. LC transfer to the Exporters as per the requirement.
Co-ordination with shipping agents/transporters as well as with customers, follow up on imports including shipment tracking and completing customs related formalities. Negotiations of freight etc with Airlines/Sea liners etc.Communicating bank/buyer for timely release of payments to the exporters. Helping exports to clear discrepancies etc in documents etc.,
Job Profile : Profile includes preparation of Import Export documents, banking,
freight negotiations with clearing/forwarding Agents, LC negotiations, Logistics
control, coordination with accessories Stores, sales order up dation, tracking of
consignments and preparation of invoices etc.
EXPORT/IMPORT
• Screening of Purchase Orders, Screening of Letter of Credits.
• Handling entire documentation i.e. Pre and Post - Shipment and managing the following jobs independently.
a) Obtaining certification from Apparel Export Promotion Council for the release of Quota and Non-Quota papers for timely execution of shipments.
b) Filing application for PPE and NQE allotments.
c) Getting extension/revalidation of Quota by furnishing relevant EMD and documents.
d) Filing application for obtaining quota under FCFS system as and when it opens.
e) Maintaining constant liaison with AEPC, ECGC, Textile Committee, TEXPROCIL, Customs and other related agencies at various levels.
f) Updation of documents on the Software and keeping all records.
• Close liaison with various agencies viz. C H A’s, Shipping Lines, Airlines, Customs Authorities, DGFT etc for various purposes.
• Co-ordination with fabricators/production department for timely execution of export orders.
• Negotiations of export documents with banks. Preparation of bank documents as per LC requirement and timely presentation of the same.
• Communicating with buyer/buying house etc for delivery date extension/payment etc.
• Tracking of consignments sent by Air/Sea.
• Negotiation of freights etc with forwarding/clearing agents.