Executive Administrative Assistant
Fresenius Kabi
Total years of experience :12 years, 9 Months
(Responsible for almost 1, 500 employees)
• Updating the ERP System with the latest approvals and reports
• Arranging meeting/conference rooms for employees, customers and clients at hotels
• Arranging meetings between Admin Manager and customers/clients
• Reformatting forms to ease various process and keep paperwork to minimum
• Arranging meeting/conference rooms for employees, customers and clients at hotels
• Making sure tasks are carried out keeping in mind company budget
• Preparing Monthly Reports of all tasks carried out and submitting to HR Department
• Knowledge of Sabre System, World Span System, also worked on Galileo and Amadeus Computer Reservation Systems
• Arranging business and leisure trips/vacations for employees by booking flights, hotel accommodation and car rentals
• Arranging business trips for company clients and customers, taking care of necessary details in case of VIP requests
• Re-booking/amending afore mentioned reservations as per project, company or client requirements
• On standby 24x7 in case of any last minute changes to travel plans
• Filing all relevant documents related to employees/clients travel requirements
• Reviewing & processing invoices pertaining to vehicle rentals, hotel stays and air tickets
• Arranging business and leisure trips/vacations for employees by booking flights, hotel accommodation and car rentals
• Arranging business trips for company clients and customers, taking care of necessary details in case of VIP requests
• Re-booking/amending afore mentioned reservations as per project, company or client requirements
• On standby 24x7 in case of any last minute changes to travel plans
• Filing all relevant documents related to employees/clients travel requirements
• Managing office drivers in order to pickup/drop customers or documents
• Managing the induction process of new employees who join the organization
• Making presentations during meetings between the management, meetings between company and clients
• Negotiating contract rates with corporate vendors
• Arranging meeting/conference rooms for employees, customers and clients at hotels
• Arranging meetings between Admin Manager and customers/clients
• Negotiating new contracts with suppliers and customers
• Keeping track of vehicle requirements by the company staff
• Making sure that all tasks are carried out keeping in mind company budget.
• Reviewing & processing invoices pertaining to vehicle rentals, hotel stays and air tickets
• Assistant to Admin Manager
Provide induction training to new employees in order to get familiar with company working environment.
OJT for employees to make them familiar with reservation systems, refund procedures and invoicing protocols.
Prepare and deliver presentations on employee assessment to senior management
Develop & implement training programs
Prepare weekly training plan
Provide feedback on training sessions to Senior Management
Prepare monthly training reports and submit to line manager
World Geography, Airline Ticketing, Travel Industry