Operations Executive
ELiTE ELS Pvt Ltd
Total years of experience :21 years, 1 Months
Providing support to Senior Management in company operations including Procurement, Finance and Compliance with UK government rules, taxes, safety etc.
Ensure best customer services to leading football clubs and renowned players in UK and process their invoices and receipts timely.
Assist company senior management on ensuring company assets and services in best order and followup finances and regulatory affairs.
Administration & managing facilities
Procurement
Proposal writing for public health projects, health supply chain etc
Consultation to Government on Private Sector Engagement in health, education, governance
Research for new development projects.
Facilities Management
Cash Management
Project Budgeting
Transport and Fleet Coordination
General Administration
Procurement and asset Management
Conflict Resolution
Coordination with Government regulators
• Manages overall operations of the organization, i.e Administration, HR, Finance/Audits
• Contracts management for donors, consultants and general utility services.
• Compliance of donor policies, Security & Exchange Commission of Pakistan (SECP) and FBR
• Financial reporting, manages accounts under multiple grants, budgeting, taxation
• Act as focal person to Executive Director for local and foreign queries
• Lead & Manages HR, including hiring/terminations, staff orientations, trainings, EOBI, Insurances
• Administration of life/general Insurances, Car rental & vehicle maintenance, Janitorial, Utilities, Travel, Mobile companies, insurance companies, hotels and guest houses across the country.
• Event management for program meetings, launches, trade shows at national / field level
• Procurements, budget forecasting/expenses follow up, tenders, and inventory. Submit comprehensive plans for new project and close-out. Provide support for external audits
• Participate in program meetings for effective planning, execution and monitoring of operation/HR activities in field. Review & Update Admin, Operations and HR policies.
• Facilities management, new office setup at national and field level.
• Procure & Import health products/ diagnostic equipment as per PPRA rules.
• HR management in coordination with Federal/Provincial Ministry of Health & donor for staffing and consultants.
• Administration, warehouse & inventory management at national and provincial level including partners premises
• Manager national level supply chain system to ensure continued supplies, avoid expiries and timely reporting
• Monitoring of 17 hospitals/ARTs to ensure stock and quality of ARV/RDTs as per ISO 17025
• Coordination with donors at Federal and Provincial Ministries. FBR, Economic Affairs Division and Ministry of Foreign Affairs
• Evaluation of National DATA for procurement of Health products/vaccines
• Process all operations related expenses, grants budgeting, invoices & submit expense report/forecast to WHO and The Global Fund. Facilitate external audit for donor and Internal audit for AGPR invoices.
• Lead Administration/HR/ Procurement as per USAID policies
• Process HR functions & approvals from Arlington office for new HR requisitions.
• Lead the security staff in compliance of USAID safety & security standard
• Coordination with leading service providers for secure and safe boarding/lodging and road travel across country.
• Provides support to Ministry of Health for custom clearances of offshore supplies as per Public Procurement Regulatory Authority & support national procurement plan in coordination with all stake holders, provincial programs etc
• Help prepare national logistics plan for Federal Ministry of Health. Propose amendments for health sector in PPRA, Pakistan customs & Grants planning and management for partners towards effective supply chain model.
• Review & process all operations/HR related invoices & submit expense report/forecast to USAID Office in Arlington USA.
• Lead procurement of Goods (supplies) / Services (HR, Utilities) at National and Provincial level for large scale supplies, logistics, inventory at national level and ensure compliance till provincial and program level.
• Supervise HR/Administration in coordination with donor agencies & Ministry of Health for new induction, performance, increments, insurance, travel etc. Compliance of PPRA rules
• Oversea warehouses/inventory at national and provincial level for TB drugs/Diagnostics
• Monitoring for partners performance in HR, Supplies etc under multiple donor funds.
• Administration of treatment centers setup, new laboratory setup, warehouses, and logistics model modification
• Customs at port of entry. Tax exemptions for UN funded imports, and warehousing for TB drugs.
• Monitoring of health supply stock in compliance of WHO standard ad recommend forecasting for new vaccine orders/ up gradation of storage facilities.
• Review & process all operations related grants invoices & submit expense report/forecast to WHO and The Global Fund
* National level procurement for Earthquake and Flood hit areas
* Routine & emergency procurement for Health, Education and Water Sanitation programs
* Planning, Budgeting and Procurement Audits.
*Coordination between international donors, Federal and Provincial Governments
Procurement of Kit of Material for Shipbuilding and General Engineering sections
Business Development services for new Ship Building, Repair orders
Coordination with Government agencies and Pakistan NAVY
VVIP visit protocol duties
I have completed my studies and waiting for the degree from University of Law, United Kingdom
Completed BBA and MBA from Newport University, a renowned institution in the USA registered under Bureau of Private Postsecondary and Vocational Education-State of California-USA.