Project Secretary
Astraco Construction
Total years of experience :22 years, 10 Months
Nature of business: Civil & General Contracting Company specialized in Water Transmission & Distribution Networks. ISO 9001:2008, ISO 14001:2004, OHSAS 18001:2007 Certified
- Directly report to and maintain the confidential files of the Projects Manager.
- Prepare correspondence to clients for the various ongoing projects with ADWEA, ADDC, Parsons Intl., Hyder Consulting, Oil & Gas Industries (ADNOC, NDC, NPCC, & GASCO).
- Coordinate, facilitate and distribute correspondence and communications for and between inter-company departments.
- Compose a wide range of correspondence such as memos, quotations, reports, minutes of meeting and engineering related letters.
- Prepare material submittals, method statements, test reports and drawing submittals.
- Follow-up with suppliers, clients and sub-contractors with regards to company requirements.
- Create and ensure the maintenance of project filing system for easy and fast retrieval access.
- Order and inventory of office supplies to ensure the smooth operation of the office.
- Maintain and operate secretarial office equipment. Arrange for repair when necessary and recommend new or additional equipment as appropriate.
- Deal and screen calls on a busy switchboard telephone unit.
- Organize and coordinate site progress meetings.
Nature of business: Sub-Contractor for façade engineering, glazing works, design, fabrication & installation of aluminium & glass. Trading for doors, windows, stainless and aluminium accessories.
- Directly reported to and maintained the confidential files of the Managing Directors.
- Performed various day-to-day secretarial activities and managed the administrative functions of the office.
- Coordinated and facilitated correspondence and communications for and between all inter-company departments, such as Operations, Purchasing, Production, Engineering, Design, Estimation, etc. to ensure the company runs smoothly and efficiently.
- Composed a wide range of correspondence such as memos, quotations and other engineering or business related letters.
- Created and maintained the office filing system.
- Coordinated conferences, meetings and appointments.
- Prepared and maintained the pre-qualification/company introduction letter, including updating it as required.
- Organized project files and furnished copies to the departments concerned.
- Dealt and screened calls on a busy switchboard telephone unit.
- Received visitors and referred them to the relevant personnel in an efficient manner.
- Organized hotel / ticket bookings and travel arrangements for the managers.
Nature of business: Philippine Government Agency that governs the proceedings and acts as the sole judge for all contests relating to the election, returns and qualification of the House Members.
- Worked in the Canvass Department and directly reported to the Director of Canvass Department.
- Represented the agency in electoral cases to ensure an impartial trial was observed.
- Composed reports and correspondence regarding the cases.
- Investigated and examined legitimacy of paraphernalia (documents) submitted by the Plaintiff or the Defendant to ensure they had not been altered by either party.
- Marked documents for exhibit.
- Provided annexes to clients for them to record any observations or concerns regarding paraphernalia submitted by either party.
- Directed clients to follow the proper sequence of objections.
- Consulted supervisors whenever an issue arose during proceedings.
- Reported any suspicious or irregular activities of any person in the proceedings to the supervisors.
- Handled telephone inquiries.
- Received and assisted clients.
- 1996 Certificate of Merit NSAT Top Scorer in English and Computer - 1996 Service Award Citizen Army Training - 1996 Scholastic Merit Award 2nd Year High School - 1992 - 1994 Third Scholastic Distinction; Grade 6 to 4th Year High School