Procurement & Sales Coordinator
Streetscape International LLC
Total years of experience :5 years, 11 Months
Preparing Quotations as per client requirement.
Preparing Budgets.
Procurement of Materials from local and international markets as per job requirement.
Identifying local and international suppliers, building business relations that can cater in the best interest of the organization.
Coordinating with the suppliers to ensure the requirements are met.
Checking the agreements on the purchase deals & contracts as per company’s policies.
Preparing and maintaining project files.
Promptly answering and responding to customer calls by determining needs, answering questions, or transferring to appropriate internal personnel, if needed.
Resolving any sales related issues with customers.
Overall coordination and communication with customers to generate maximum orders.
Ensuring the products are delivered on time and to the standard and quality expected.
Preparing Material Submittal & Pre-qualification documentation for client’s approval.
Familiar with BOQ’s, Project specifications, Compliance sheet etc.
Experienced in Pre Contract/Tender documentation.
Creating and maintaining a database for all correspondence with Suppliers and Consultants, for their respective products and services.
Performing a comparison analysis on all quotes received, followed by price negotiation and preparation of Local Purchase Orders.
Coordinating on all technical activities on assigned projects, including checking engineering deliverables.
Preparing the Engineering proposal / Technical Data Sheet based on the project specification.
Preparing Break Down sheet for the engineering proposal and ensuring that the price is as per standard price list.
Preparing general correspondence and reports/updates as directed by the BDM.
Actual EPC Progress Monitoring, Cost Engineering, Project Control, Schedule Master & Performance.
Preparing the following schedules for all ongoing projects based on the contract: Baseline Schedules, PM Schedules, Pre-Bid Schedules for new projects (in co-ordination of plans of subcontractors).
Preparing procurement plan for all projects and identification of available & required resources (Manpower, Materials & Equipment.
Setting work program and target milestones for each project based on the respective project plan.
Updating the schedules to analyze the progress of work at fortnightly and monthly basis along with cash flow curves.
Comparison of Actual Progress Vs Planned Progress.
Identification of new Critical activities & identification of areas of weakness.
Proposed recovery plan and methods.
Recording the progress of site works on daily basis & Monthly progress status reports and change orders.
Preparation of Submittals / Transmittals.
Participating in project meetings and discussions with the Client/contractor as required, and resolving engineering and management project issues.
Issuance of letters/memos to sub-contractors or site engineers in case of any delay in work.
Distribute the 2 weeks and 3 weeks look ahead to the site team with resources.
Shop drawing plan and Material submittal program.
Responsible to complete the procurement process cycle within the Time Frame & Registration process for the LOA, Tender Bids, RFI, RFP & RFQ from Client Companies (ADNOC Group & EPC Contractors).
First point of contact to meet the registration / pre-qualification staff of the external companies /entities for all registration and pre-qualification matters.
Preparing & Filing Documentation of Essential Documents for Supplier / Vendor
Pre-Qualification process (Legal Documents, Templates, Technical Catalogue, QHSE Manuals, ISO Cert., Check lists, Audit Reports, Agency Agreements, Financial Statements, MOL Database, Supplier Declaration & Questionnaire Etc.)
Maintaining Database System of Records such as RFP’s, Quotations of suppliers, manufacturers Etc.
To create and administer new and existing (renewal/update) registration applications and pre-qualifications with ADNOC Operating Companies, Government and private entities.
Completing the process of 3 stage Tender submission with reference code & Filing system by acknowledgement:
Tender Bid: Identifying the requirement as per Base Tender, Acknowledging receipt of tender notification with accordance of receipt date, planning for the bid submission within deadlines (closing date). (Bid Bond submission in sealed envelope both soft & hard copy).
Technical Proposal / Bid: Preparing & submitting complete documentation as per client regulations prior to the closing date with sealed envelope at their respective office or through IBM-MAXIMO (ADNOC) & other ORACLE ERP systems (Legal Documents, Company Profile, Equipment/Material Specifications, Manufacture details, Catalogue, QHSE Manuals, Equipment Design & Drawings, Test & Conformity, Origin Certificates, Warranty Certifications, Installation & Training, Presentation details by technical criteria, spares & consumables for the project execution process from Tendering until commissioning as Part Number/Tag Number as per Base Tender).
Commercial Proposal: Preparing & submitting complete documentation as per client Base Tender prior to the closing date with sealed envelope at their respective office along with Technical Proposal or by MAXIMO & other ERP Systems (Cost Price as per Item Code, Accessory/Spares & Consumables prices, Extended Warranty Prices, Delivery Period, Customs Duty, C&F Charges etc.)
Follow up with the Procurement, Contracts & Tendering Departments upon the Tender Submission for the amendments (if applicable) prior to the closing date as per the Base Tender.
Preparing project specific Organization Chart, Project Time Schedule, Histogram, Material Take-Off Lists, Bill of Quantity etc.
Searching new Vendors in the market by using various tools including personal contacts & internet to explore alternative and competitive sources for supply of raw materials.
Sending RFQ to approved suppliers and subsequent coordination and follow-up, evaluating the Quotations received from the suppliers as per the Technical Specifications as per the End-User requirements & conduct.
Attending work progress/technical meetings with the Contractor and Client, and preparing Minutes of Meeting Reports.