Vanessa Donato

Provide clerical support for the departments, technical staff in the way of data research, compiling and formatting presentation material, assisting with the typing and formatting of manual/ electronics/ materials.
•Assist department personnel with developing power point presentations, self-study packages from hand written or typed notes.
•Assist in monthly HSE statistical data updating for safety committee/management review and corporate submission
•Coordinate various safety trainings as required by the company
•Assist HSE Manager preparing safety plans & procedures and project submittal information etc
•Arrange HSE Department meetings and prepare minutes of meeting.
•Responsible for the correspondence, proper documentation, tracking and filling of all HSE documents
•Liaising with other project departments to communicate and implement the HSE system on the project.
•Liaise with Subcontractors to communicate and implement the HSE system on the project.
•Coordinating with the HSE team (including Subcontractors) in enforcing the supplementary procedures and programs
•Familiar with all applicable HSE Legislations and Regulations and the requirements of the Safety Plan.
•Maintaining publicity materials on Site HSE Notice boards, Emergency telephone numbers, Posters, Safety signs and banners on a regular basis.
•Maintaining inspection program and report findings and recommendations to HSE Manager for prompt corrective action.
•Looking out for HSE Departments requisitions of all HSE related items and materials.
•Coordinating, supervising and issuing the PTW System
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• All office related works
• Performing other duties as assigned
• All other instructions from Project HSE Manager

Assist in maintaining the ongoing development, implementation and effectiveness of the company HSE Program
• Conduct research for safety program information requests
• Collate statistical information and prepare weekly and monthly safety department reports for the submittal to clients, consultant and management.
• Updating/maintenance of the HSE databases in both hard copy files and electronic archiving systems
• Manage the safety training and tracking database to ensure records are accurate and inputted in a timely manner
• Provide administrative support to the HSE Manager/Engineers on HSE programs and system implementation
• Assist with the planning and execution of safety milestone event
• Promote safe work practices and injury prevention activities
• Perform administrative duties such as typing memos, taking meeting minutes, faxing, photocopying and distributing an aforementioned to appropriate individuals.
• Assist in monthly HSE statistical data updating for safety committee/management review and corporate submission
• Coordinating and administering monthly safety committee meetings, new employees’ safety orientation programs, safety training and toolbox meeting programs, HSE audit programs and selective PPE administrations, etc
• Maintain statistical safety data and trending up to date.
• Research safety topics and/or training opportunities as directed by HSE Manager
• Prepare letters, memos, notices for internal and external communications as instructed by the manager
• Manage leaves and vacation schedule of HSE department employees
• Arrange HSE Department meetings and prepare minutes of meeting.
• Preparing signage’s
• Sending HSE NCR to Sub- Contractors
• Other duties and responsibilities as required

Administrative Function:
• Act as a channel to pass on Managers instruction to the HSE Department employees
• Collate statistical information from all sites and prepare weekly and monthly safety department reports for the submittal to GM.
• Administer ISO 14001 and OHSAS-18001 for Safety Department
• Collate CEMP reports with the Environmental Engineering Department and ensure that the same is distributed to development department
• Assist HSE Manager preparing safety plans and project submittal information etc
• Assist HSE Manager in budget Control process
• Ensure that HSE Manager is compiling accident reports
• Assist HSE Manager in ensuring that OAD HSE balance score card is achieved

Secretarial Function:
• Manage and follow up the schedule of HSE head with Sub contractors, consultant, clients and internal Oger Departments
• Responsible for handling core HSE inbound and out bond communication (letters, memo, notifications. Etc.)
• Prepare letters, memos, notices for internal and external communications as instructed by the manager
• Manage leaves and vacation schedule of HSE department employees
• Arrange HSE Department meetings and prepare minutes of meeting
• Assist HSE Head in appraising staff (all preparatory work)

Perform a wide variety of typing assignments, operate personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials
• Check, count sort and arrange documents as per requirements
• Generate Local Purchasing Orders (LPO), Prepare invoices and comparison sheets etc.
• Make entries of all the documents in the computer system as per business process
• Attend to routine administrative problems and answer inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required.
Perform a range or operational support activities; may serve as a liaison with other departments on basic administrative and/ or operational matters.
• Sort, screen, and distribute incoming and outgoing mail; drafts, or prepares responses to routine inquiries; prepares photocopies and facsimiles and operates a variety of office equipment.
• Follow up with the agencies for delivery of purchases
• Store documents in appropriate locations.
• Maintain and updates file, records, certificates, and/ or other documents.