Sr.Pay Roll Officer
Qatar Building Company
Total years of experience :19 years, 1 Months
• Acts as a subject matter expert and/or resource to others in payroll processing.
• Handling more than 4000 employees payroll, Preparing employee salary & also preparing the vacation settlement at the time of employees who are going for vacation & preparing End of Service benefits at the time of employees termination or resignation.
• Reviews, analyzes and venires payroll reports and documents for accuracy; makes necessary adjustments or corrections through journal entries or other established procedures.
• Analyzes and responds to complex matters requiring comprehensive knowledge of payroll policies and procedures; authorizes exceptions to the policy within denned limits.
• Advises, interprets, and provides direction to management and staff on university rules and procedures, Federal, state, and local laws and regulations involving payroll.
• Authorizes, reviews and/or enters payroll transactions and related data; completes appropriate forms to adjust wage/salary account funds or to correct/balance a special situation.
• Researches, analyzes, and resolves di cult or advanced technical problems or questions presented by co-workers, faculty, staff, students, and/or outside agency representatives.
• Recommends or participates in the development of new procedures and policies related to payroll operations; assists coordinate approved changes within payroll processing system; updates affected policy/procedure manuals.
• Compiles financial, tax and payroll reports for both internal and external purposes; submits to supervisor for review.
• Coordinates schedules and conducts training sessions for departmental payroll representatives to explain and/or update information regarding payroll policies and procedures, state and federal regulations and laws, tracks progress of specialized work projects or department functions.
• Initiates payroll processing quality assurance reviews: identines training issues and/or problem prone processes to ensure optimal efficiency and error-free operations.
• Prepared wages and bonus accrual calculation on monthly basis.
• Maintained documentation and records for payroll processing.
• Collect daily, weekly or monthly timesheets.
• Calculate bonuses and allowances.
• Prepare employees compensation by the end of each month using payroll software.
• Schedule bank payments or hand out paychecks directly to employees.
• Distribute payment statements and gather signed receipts (digital or paper)
• Report on payroll expenses
• Ensure wages and tax withholdings comply with regulations.
• Enter new employees data (e.g.: bank accounts & other personnel details) into internal databases.
• Verified time sheets, reconciling hours against established department budgets.
• Monitored payroll queries for repeat issues, logging precisely to enable process improvements.
• Supported end-to-end payroll for high-volume headcounts, processing accurately and efficiently.
• Collaborated with HR to effectively manage absence reporting, updating staff payments accordingly.
• Trained and helped less experienced staff manage workloads and assignments, facilitating fulfilment of organizational objectives.
• Strengthened traceability by developing organization systems for company documents and records.
• Managed information on company databases for different organizational activities to track history and safeguard accurate information.
• Update HR databases (e.g.new hires, separations, vacation, and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonus, and leaves.
• Collated client feedback, delivering information to management for corrective action.
• Prepare paperwork for HR policies and procedures.
• Process employees requests and provide relevant information.
• Coordinate HR projects, meetings, and training seminars
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes.
• Manage the departments telephone center and address queries accordingly.
• Prepare reports and presentations for internal communications.
• Managed information on company databases for different organizational activities to track history and safeguard accurate information.
• Provided high-level administrative support, adapting proactively to team needs and aiding efficiency.
• Coordinated company events and key client meetings.
• Drafting correspondence and dealing with customer enquiries.
• Receiving and directing clients, shareholders, directors, and senior staff as appropriate.
• Maintaining a client database.
• Keeping personal records of staff
• Scheduling events, Programs, and activities as well as the work for others Maintained detailed paperwork for inventory Control. Operated automated inventory equipment. Handled customer problems with patience and sensitively.
• Submitting papers to H.O. for T.P. and Insurance handling.
• Daily report to M.D. and G.M.F. about Enquiry, Booking, Sales and Finance positions.
• Prepare monthly profitability reports, reconciliation of Accounts & Banks.
• Posted accounts receivable payments made by cash, cheque or credit card payments.
• Identified and implemented process changes to improve reporting time and quality.
• Calculated, prepared and filed payroll for clients.
• Updated general, sales and purchasing ledgers on schedule and verified information against documentation.
• Set new monthly sales record, surpassing all sales associates for any given month in company history.
• Accurately balanced cash register daily. Never was short.
• Maintained detailed paperwork for inventory Control.
• Operated automated Inventory equipment.
• Handled customer problems with patience and sensitivity.
• Completed regulatory and statutory returns with guidance from finance coordinator.
• Maintained general ledger with accurate, updated journal entries.
• Prepared weekly, monthly and annual financial reports for analysis by senior accountants.