Project Document Controller
Chiyoda Almana Engineering LLC
Total years of experience :11 years, 7 Months
March 8, 2015 - Present
(Ras Gas Flow Assurance Project - Client Side) - RLIC
(Receiving Contractor, Subcontractor, Vendor Documents)
Receiving document transmittals from Contractor (Engineering, Procurement, Construction, Vendor documents) check from previous submission if comment is initiated / incorporated. If incorporated a CRS from previous revision should be mentioned. Do the cross checking before creating and circulating email to Approvers / Reviewers if date, document class, issue purpose, revision, contractors CRS and details in the Transmittal are exact on the physical document attached. Stamp on the date received and process. Check if the document are aligned to the distribution names before sending and if not then check on discipline heads to get the correct distribution matrix. Documents received are then uploaded to web base system Sharepoint so the Approver / Reviewers may source out copies for checking and review. Prepare document overdue report every Tuesday for any outstanding deliverable that need to be closed out on the given scheduled deadline. Update Incoming register regularly after processing documents. Scan transmittal cover and attached to each individual folder in the system and check-in.
January 4, 2015 - March 7, 2015
(Ras Gas Flow Assurance Project) - RLIC
Receiving document transmittals from MedGulf Subcontractor, (MAR, TQ, Prequalification Documents, Method Statements & Engineering Drawings/ Deliverables) put circulation stamp and update in the system as per assigned discipline. Prepares weekly Material Approval Request & Technical Query Status Report for outstanding list that are not yet replied for disciplines action. Receives Transmittal from Company to be updated in the system and be circulated around for disciplines action/review. Receives Vendor document transmittals from DCC Doha for RasGas submission and dispatched in the system after acceptance from RasGas DCC.
November 2, 2014 - December 31, 2014
(Ras Gas Long Term EPCM - RLT General) - RLIC
• Updates data entry for Outgoing/Incoming document from RasGas and Subcontractor. Log Sheet registration & update of Master Document Register in RFS wise (each deliverables). Upon receiving the acknowledgement receipt from RasGas we then check deliverables as per logsheet and scan and forward to DCC Doha. Receiving subcontractor deliverables per RFS & subcontractor wise. We then review and put circulation stamp. Log, Scan and distribute to assigned Team Leaders for review then original documents to be circulated to disciplines in Doha / Site for their action. Weekly preparation of outstanding document list as per RFS and send to disciplines thru email and follow-up.
January 8, 2014 - October 30, 2014
EPCM - FEED (Qatar Shell GTL Project)
Qatar Project Hub - 18 Floor Al Gassar Tower
Demonstrate an overriding commitment to health, safety, environmental responsibility. Prepares drafts of correspondence procedures, document numbering procedures, document flow procedures, and filing system with the client and in departments and inside the project team and relate organizations. Supervises registration, numbering, copy distribution and filing of all documents and drawings in accordance with the procedures and systems established.Post changes to computerized or manual control records, releases documents, and notifies concerned departments. Compiles and maintains control records and related files to release blueprints, drawings and engineering documents to engineering and other operating departments. Reports to administrator group-wise status of replies required by letters and other documents from the client, in accordance with the said follow-up sheets. Makes known to staff the rules and procedures to use the house system in order to process the documentation smoothly. Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
Document Controller - Scope
Received, submit and maintain files of the latest revision level documentation necessary to define product configuration and control manufacturing processes. Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution. Maintain a computer database of all filed documentation that ensures fast retrieval of documents. Perform clerical typing duties to generate documents as necessary. Perform duties as defined in division document control policies and procedures. Gather soft copy of shop drawings according to revisions and date submission.
Executive Secretary - Scope
Maintain the general filing system and file all correspondence (Letters Incoming & Outgoing, Transmittal Incoming & Outgoing). Assist in the planning and preparation of meetings, conferences and conference. Maintain an adequate inventory of office supplies requisition. Respond to public inquiries. Provide word-processing and secretarial support. Type confidential documents on a word processing system
Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases. Using content management systems to maintain and update websites and internal databases. Following-up with staff from other departments and with external contacts. Sorting and distributing incoming post and organizing and sending outgoing post. Organizing and storing paperwork, documents and computer-based information. Input document data into the standard registers ensuring that the information is accurate and up to date. Generate the various document control reports as required. Typing of site documents, and follow up of all the site needs. Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable. Maintain updated records of all approved documents and drawings and their distribution clearly. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy tracking. Maintaining files and control logs as required by the project.
Modify, update, and process existing/new policies and claims to reflect any change in beneficiary, amount of coverage, or type of insurance. Review and verify data, such as age, name, address, and principal sum and value of property on insurance applications and policies. Organize and work with detailed office or warehouse records, maintaining files for each policyholder, including policies that are to be reinstated or cancelled and renewed. Examine letters from policyholders or agents, original insurance applications, and other company documents to determine if changes are needed.
Transcribe data to worksheet and enter data into system for use in preparing documents and adjusting accounts. Process, prepare, and submit business or government forms, such as submitting applications for coverage to insurance carriers. Calculate premiums, refunds, commissions, adjustments, and new reserve requirements, using insurance rate standards. Obtain computer printout of policy cancellations or retrieve cancellation data from file. Check computations of interest accrued, premiums due, and claims surrender if any.
Maintains upgraded Key Performance Identifications and Filing of documents of the Project. Distributes and file incoming and outgoing communications from clients/sub-contractors. Maintains and control of the documents and drawing submittals in the Project Wise system. Make/send letters to sub-contractor for Extra Works, Daily Reports, Contradictory that are Approved or rejected. Daily receiving of Extra Works, Diary Report, Contradictory Price from Sub-con and make entry to Worksheet. Collect reports from Engineers and input it to Database for daily submission to assigned Managers. Operates document control system to ensure that general program administrative and individual project documents. Properly record and maintained, requests information that are transmitted and responded to client and subcontractors and approvals or denial of approvals are recorded and communicated. Maintains system and procedures to track processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, requests for information, schedules, etc.
Coordinate with Sales and Technical Staff, Clients, local and overseas suppliers for a job. Raise material requisitions as per the job requirement, follow-up on Purchase Orders and Order
Acknowledgements and liaise with the logistics department to receive the material on-time. Draw up weekly Quote/Order/Sales and relevant reports. Maintain and update sales related reports.
Follow-up clients for payments on behalf of Sales Team and ensure optimum customer satisfaction. Provision of administrative support/assistance/to department staff members and when required. Make Quotes, LPO, from RFQ of customers to meet their demands in our ERP system. Get quote prices direct from overseas and local suppliers.
As Engineering Support
Daily encoding data from process travelers of production output. Prepare Entry data, process/manages office documents. Responsible for generating weekly/ monthly presentation reports for both customer and internal Management. Prepare reports such as; Process Engineering and Maintenance for Operations Review and Management meeting, Calibration reports weekly to be submitted to main customer Analog Devices.
As Materials Controller
Assures replenishment of stock materials on specific request from user departments. Monitors and conduct trending of material movement from user statistics to determine minimum, maximum and safety stock levels. Perform regular stock analysis (monthly report / annual report). Make Purchase Request of semiconductor machines from main supplier STI-Singapore. Control and Monitors Parts issuance for client (RSPI Phil., Analog Devices, T.I. Baguio, Amkor). Make inventory reports functional STI machines and conversion kits. Comply in making spare parts requisition to suppliers of the machine spare parts. Update record of min-max and fast-slow moving items monthly or according to demand. Organize and plan storeroom stocks inventory and storekeeping in order to maintain the stock level in accordance with the budget. Reviews Slow-moving and Dead stock items and coordinates with user the required actions to delete, sale/scrap or to reclassify the characteristics of the material. Follow up on actions and optimization for the stock KPI. Responsible for the control and monitoring of stock activities by the warehouse
Continuing education classes in (MagnaCAD Technologies School Inc.) Licensed (Certificate in AutoCAD Modular Program ), (Manila/2006). Graduated Salutatorian in Elementary
