Personal Assistant / Secretary / Accounts
Al Jaber Group
Total years of experience :22 years, 2 Months
Personal Assistant Cum Analyst - May 23, 2014 to Present
Al Jaber Transport & General Contracting in Musafah, Abu Dhabi U. A. E.
Duties and Responsibilities
• Manage work schedule of the Finance Director and send him reminders and alerts informing about the planned appointments and all received calls.
• Preparing the Payment schedule for external suppliers requested by Finance Director
• Preparing material requisitions needs by Finance Department.
• Booking A/R Receipt Entry, Print & Post using JDE Oracle System
• A/R & A/P Intercompany Reconciliation in JDE System
• Bank Reconciliation and preparing the Headroom.
• Preparing requests for new suppliers/business units and send email to concerned people if done.
• Making daily report for Cheque in transit and send to Treasury Department.
Secretary Cum Analyst - June 3, 2008 to May 20, 2014
Al Jaber Group in Musafah, Abu Dhabi U. A. E.
Duties and Responsibilities
• Maintaining confidentiality, meetings attended, decisions taken and other activities performed by the CFO
• Providing assistance to the CFO in performing routine and special duties, as per the necessity
• Maintaining record of the correspondence received for the CFO, in form of telephone calls, letters, emails etc and ensure the message is passed to the CFO
• Organizing the files, documents, correspondence of the CFO and arrange them in an orderly manner
• Preparing the credit application for approval
• Attending Supplier enquiry & follow up the status of their payments
• Making a Debit Note and Making Collection Voucher.
• Monitoring and entering the Cheques, Petty Cash and Payment Voucher for Signature
• Preparing the Payment List for Payment Approval.
• Receiving and Sending the PDC Cheques to the concern people for depositing to the bank.
• Making material requisitions by JDE Oracle System
• Entering the Payment Voucher and Entering the A/P Voucher matching against PO in JDE System
• Entering the payment/invoices without Voucher match in JDE System
• Entering the Standard Voucher Entry - Insurance invoices
• Can Check and Post the entering data into JDE Systems
• Preparing requests for new suppliers/business units
• Checking cash on hand in the JDE System
• Checking of Payment control groups/ transfers once they have been prepared by the A/P department
• Booking A/R Manual Receipt in JDE System
• A/R Allocation in JDE System
• Booking Intercompany AP invoices in JDE System.
• Intercompany Reconciliation in JDE System
• Monthly upload in JDE System for Payroll Jobcost - Timesheet
Administrator / General Secretary - April 2006 - May 2008
Fanna Technology
Khalidiya Abu Dhabi U. A. E.
Duties and Responsibilities
• Monitor the Manager's appointment and meetings
• Preparing Purchase Order and Invoices
• Responsible in filing all files
• Receiving and Sending emails and fax to all client
• Attending all calls
• Making business correspondence
• Arrange hotel and flight bookings for the Managers
• Help the manager for making some technical documents
• Designing some documents as per as the instruction of the manager using the
Microsoft Office application, more on Microsoft Visio
• Performs other duties and responsibilities that may be assigned from time to time when the needs arise.
Secretary - 2005 - 2006
Atlas Auto Mechanical Workshop
Musaffah Abu Dhabi U. A. E.
Duties and Responsibilities
• Monitor the Manager's appointment and meetings
• Preparing Purchase Order and Invoices
• Responsible in filing all files
• Receiving and Sending fax to all customer
• Attending all calls
• Making business correspondence
Secretary/ Receptionist (Working Student) - 2002 - 2004
Aguila Hardware Establishment
Batangas, Philippines
Duties and Responsibilities
• Responsibilities includes independent routine
• Communicating high quality service to costumer
• Maintenance of good service
• Encoding sizes, colors and prepare orders of the stocks
• Preparing purchase request
• In-charged of monthly inventory assisting
• Giving warm welcome to all those guests by having good appearance.
University: Bachelor of Science in Computer Science (BSCS) Rizal College of Taal Taal Batangas, Philippines 2001 - 2005
Secondary: Payapa National High School Payapa Lemery Batangas, Philippines