Executive Administrator - Temporary Contract
Emirates Park Zoo & Resort
Total years of experience :24 years, 11 Months
Provided high-level administrative support to the Chairman and Chief Executive Officer for all business lines throughout the region.
Updated and maintained CEO’s calendar.
Responsible for all executive meeting minutes and distribution.
Management of international travel arrangements for Chairman and CEO.
Created, edited and negotiated all correspondence including; service agreements, lease contracts and profit share agreements for all business lines.
Provided accurate typing of all correspondence.
Prepared and approved payroll for 250+ employees.
Creation of Standard Operating Procedures for Chairman and CEO.
Recruitment and management of accounting staff.
Management of Finance and Purchasing Teams
Created highly effective organizational and internal control system.
Coordination and completion of 2014 and 2015 outside financial audits.
Created valuations for review and approval by the Chairman and CEO; as well as potential investors.
Developed and implemented proper reporting of all financial accounts through already established accounting software.
Developed forecasts and budgets to improve and inform quality and risk-assessment initiatives.
Directed all administrative and project-support efforts.
Coordinated with UAE governmental offices and PRO’s regarding trade licenses, office approvals and chamber of commerce applications/membership approvals.
Acted as liaison and maintained open lines of communication among senior executives, management and administrative staff.
Conducted in-depth business development research within the region and compiled results for presentation to the Chairman and CEO.
Supervise Administrative staff in regional offices (Dubai, Abu Dhabi, Bahrain)
Apply for and manage work visas for all Independent contractors for countries throughout the world (mainly Mid-dle East, India, Africa, East Asia)
Typing of all correspondence for Marine Director and Marine Manager in both Dubai and Abu Dhabi Office
Apply for and obtain port passes and security passes for all engineers and marine surveyors in UAE
Assist the Director of Middle East Region in all administrative duties, including composing and typing all docu-ments and minute meetings
Take regional monthly meeting minutes, type and distribute accordingly
Communicate with UAE governmental offices regarding trade licenses, office approvals and chamber of com-merce applications/membership approvals
Management and Administration of Divisions’ operating budget of $15.4 million per fiscal year.
Preparation and Management of all grants and contracts (cardiology, hyperbaric, pulmonary and medical genetics) in excess of $35.6 million.
Preparation and implementation of strategic plans for site and/or department operations and development (including outlying offices, i.e. UT Southeast clinic, UT Bayshore Clinic, UT Bellaire Clinic, UT Sienna Clinic).
Lead strategy development and marketing efforts for all non-invasive/cardiology clinical practices (Sienna Plantation, UT Southeast Clinic, Bayshore Clinic, Cinco Ranch, Memorial City Hospital & Clear Lake Hospital)
Responsible for identifying ways to enhance revenue generation opportunities and increase operational efficiency of service delivery.
Coordination of Divisions’ administrative/business management activities, which include fiscal management, personnel management, space management and liaison activities (including Cardiology, Pulmonary, Medical Genetics).
Ensures fiscal integrity by evaluating budgeted expenses and revenues against actual expenditures by providing monthly updates and plans for variations for all fund sources.
Ensures compliance with the policies and procedures of the university and department/divisions.
Preparation of business plans for the recruitment of new faculty including all relevant revenue and expenses.
Perform cost studies, financial reports, and management reports as well as ad-hoc accounting reports as needed.
Management of contracts for professional services, processing contractual agreements, invoicing and collection activities to ensure a positive margin. Understands that, at a minimum, recovery of the full costs of services provided is an important goal of contractual “sales” of department’s personnel and other resources.
Management and general assistance with procurement activities, equipment purchases and equipment inventory and/or oversee new site developments.
Management of Human Resource activities of the site and/or department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluation and salary planning (this includes 16+ staff).
Signature authority on all expenditures of the division.
Assure that time and effort reports conform to procedures within human resources and financial management systems.
Oversee the preparation of grant applications by assisting investigators with budgets, deadlines, and contracts
Creation of Clinical Trials Unit for the Division of Cardiology.
Oversee staffing, billing compliance and budgeting for Clinical Trials Unit.
Monitoring and management of clinical billing and collections for division to ensure budget is met monthly.
Monitor and oversee clinical volumes per provider to ensure production of 75% +10 is met and maintained.
Management of office operating budget for assigned court
Provide executive-level support to the Court with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines
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Liaison between all impacted departments to ensure proper communications and reporting practices
Ensure compliance of all procedures and policies
Organize the details of pending trials
Supervision of Support Staff assigned to the specified court
Managed Human Resource Activities
Preparation of business plans for development of cases in preparation for trial
•Worker’s Compensation Claims Manager
for Southeast Region of U.S.
University of Phoenix 2007-2009
Received Diploma
Wharton County Junior College 1988-1990