Logistics/Warehouse Coordinator cum Order Handler
Palfinger Marine Europe BV (Dubai Branch)
Total years of experience :19 years, 0 Months
Sales:
• Process the inquiry and send the quotation to the customers immediately
• Follow up to the customers the quotation status to get the purchase orders.
• Process the Sales orders and send order confirmation to the customers accurately.
• Respond to complaints from customers and give after-sales support when requested.
• Prepare monthly Sales Report to the management
• Generate the Sales Invoice and send to the customers to process the payment.
Procurement:
• Research and evaluate potential vendors and suppliers
• Obtain quotations and compare the price from different vendors
• Negotiate the price and delivery time
• Prepare the Purchase orders for the spare parts, consumables and other materials required in the company to the approved vendors.
• Review quality of purchased products
• Create and maintain good relationships with vendors and suppliers
• Prepare reports on purchases, including cost analysis
Logistics and Warehousing:
• Liaising with the Customers and Suppliers from China, USA & Europe for the order status.
• Provide shipping instructions to the suppliers
• Obtain Freight quotations from different Freight Forwarders and couriers
• Negotiate the rates and delivery time.
• Appoint appropriate freight forwarders or couriers to collect the shipments from the shippers based on the approved rates and delivery time.
• Liaising with the clearing agent and provide necessary documents for Airfreight & Sea-Freight shipments for custom clearance.
• Check and verify all the materials received from different suppliers according to the purchase orders and invoices
• Label the deliveries and allocate them to their designated places
• Contact the shippers if there’s any damages, shortages on the packages.
• Process the GRN based on the received materials and handover the invoices to the Accounts Department to process the payment on the agreed payment terms.
• Liaising with Accounts Department to reconcile Invoices and assist with the corrections of purchase orders
• Prepare and pack the items according to the Sales orders.
• Inform the customers for the readiness of their orders and ask for the shipping instructions.
• Prepare shipping documents such as Commercial Invoice, Packing List, Airwaybill/ Bill of Lading and Certificate of Origin from Chamber of Commerce for all Export shipments to Africa, Middle East & India region.
• Arrange delivery of all the items required in our Bahrain and KSA office.
• Coordinate with our Bank and Accounts Department for LC (Letter of Credit) shipments
• Prepare and arrange all the documents required in the LC (Letter of Credit).
• Monitor the Inventory stock level and place an order if required.
• Perform monthly Inventory stock counts
• Prepare monthly Inventory Stock Report to the management.
• Participate on the Internal & External Audit
(Shipping Coordinator)
• Responsible in preparing Sales Order, Invoices & Packing List.
• Coordinate with the sales team, production and warehouse team for day to day shipment.
• Coordinate with the shipping lines, booking the containers and submit the Shipping Instructions.
• Prepare the shipping documents such as GCC Certificate of Origin & Export Declaration for export shipments to GCC country, Europe and USA.
• Coordinate with the CH Robinson (3PL) and provide the commercial documents for custom clearance and to arrange the Inland Haulage for Door shipments to USA.
• Provide the Arrivals date, status of orders and copy of shipping documents to the customers.
• Prepare the Statement of Accounts for every customers.
• Provide the monthly shipment details report to the Supply Chain Manager.
Store Officer: (June 2013- October 2014)
• To ensure all Materials information is accurately input into the storage system
• Responsible in raising Purchase Request and process Purchase Order for the Materials that are need in the company.
• Responsible in receiving the materials from the suppliers based on the PO and process the Good Receipt Note (GRN’s)
• Responsible in arranging all materials into the store or warehouse in order of accessibility
• Provides information on re-order stock items when numbers fall below minimum levels to maintain stock at authorized levels.
• Responsible in issuing the materials to the production area.
• Responsible in preparing Gate Passes, Sales Order & Invoices for all Local shipments.
ship to the Customers
• Provide monthly Inventory Stock details report to the Supply Chain Manager.
Entry all different customers Bill of Lading in the system
• Monitor daily productions in terms of accuracy and bills per hour.
• Classify commodity according to their classifications if it is hazardous materials, foodstuff, etc.
• Investigates all missing fields in the system for indexing.
'Validates scanned invoices in accordance with the acceptable error rate targets and processing speed and production volume requirements.
Investigates missing fields and exports validated data.
Acts as subject matter expert by validating invoices sent by the data validators to the query queue; resolves these queries and exports the queued batches when done.
Prioritizes assigns and monitors work progress and evaluate the work of data validation assistants in the absence of a team leader.
Monitors staff output to meet production and service level targets.
Maintains and updates data validation procedure documents.
Works closely with the WM-data team leaders to resolve any data validation problems.
Performs other duties as assigned.
• Key recording information, property address and persons involved or affected from documents on image into the Systems.
• Select appropriate grantor/grantee, beneficiary and/or trustee based on recorded mortgage on image
• Checked and verified different documents made by the first task.
• Screened and analyzed the files with the use of different documents provided by the clients.
• Searched of different real estate properties in the U.S. and analyzed the chaining of the property owners with the use of different sites and documents.
• Analyzed different Loans, Taxes and even the Judgment (court documents) of the property owners.
• Make different Title Reports for the property searched
• Ability to perform data entry function
Processing of the mortgages & other loan documents from USA.
