Vincent John Martin

• Maintain employees' files on the system and hard copies and update them with occurring changes such as promotion details, training, certificates, warnings, new joiners, and other employee related information.
• Prepare and submit the monthly payroll requirements to the Finance department such as ticket allowances, overtime payments, and other salary adjustments.
• Complete and verify Payroll checklist and review payroll register prior to Director HR signature.
• Responsible of attendance monitoring, missing attendance validation, attendance investigations and prepare necessary attendance report analysis to management.
• Receive and prepare requests for employee related documents such as salary certificates, salary transfer letters, and other document requests and ensure delivery on time.
• Handle and follow up on the bank account openings for new joiners and ensure that bank requirements with regards to new applications are met.
• Provide advice and guidance to employees regarding HR policies and procedures, and ensure employees’ awareness regarding policies and procedures and any changes thereof.
• Prepare and maintain all HR Operations & Director of HR memos and correspondence .
• Maintain HCM system, including, but not limited to entering and updating employee data
and transactions (i.e. employee payroll elements, leave requests, air fares etc.).
• Assist in preparing the periodic reports as requested by management on all matters related to HR Operations including but not limited to (i.e. Monthly report, WPM report, HR metrics,
etc).
• Monitor any personnel related changes or occasions, including but not limited to transfer,
promotion, birthday, new born, condolences etc. and inform Communication Section to
announce the same when required.
• Prepare LPOs as requested and when required and arranging a hotel & ticket booking
when required.
• Handle the Director of HR’s day to day time diary to ensure the absence and/or resolution
of conflicts and a proper time management system.
• Monitor and follow up on the tasks assigned by the Director of HR to all HR employees to
ensure completion and meeting deadlines.
• Arrange meetings and coordinate schedules of the HR Operation Manager and communicate with the concerned parties/department to manage the same (confirmations / reminders/ logistics etc.).
• Maintain contacts with internal departments through regular follow up to ensure the successful completion of all inter-departmental required tasks.
• Perform any other related duty as assigned by the Director, HR & Administration and Operation Manager, in accordance with the provisions of the labor law.

Assisting the Auditor in conducting the Internal Audit by providing direct clerical and technical assistance under minimum supervision, facilitating work-flow and maintains underwriting files in order to provide premium audit support on all company casualty submissions and requests
 Preparing presentation materials to the Management and the Auditor fully accurate before due time, and ensuring the slides are creatively primed and information are clearly identified and interpreted
 Consistently following up on recommendations status on each department with proper safe-keeping of Audit evidences and tracking records
 Continuously searching for innovative ways to improve documentation, to proficiently keep the latest versions of audit reports precise and accessible yet protected
 Take full responsibility in the coordination of the Chief Internal Auditor's daily commitments internally and externally

• Knowledgeable with the incoming and outgoing documents of the project such as the transmittals and letters of client, consultant and subcontractors; request for inspection and approval, non conformance reports, site observation reports, punch lists, outstanding work list, testing and commissioning test sheets, equipments and instruments hour run time, and final dossier index based on QCS 2010
• Dealing with project engineers, consultant engineers and sub-contractor engineers for document purposes related to Testing and
Commissioning activities
• Responsible of keeping more than seven hundred door keys of the site while limiting and monitoring the lending of keys to authorized personnel only
• Accompanying the T&C Engineers during walk-down visit with client and consultant to monitor the incoming and outgoing authorized personnel and ensure restriction of buildings
• Maintain confidential records, ensure proper filing of documents and controlling T&C Test Packs while keeping resources accessible to the engineers to maintain well-organized documentation and effective assessment when needed
• In charge of updating spreadsheets, word processing data, and providing the Upper Management weekly consolidated statistical reports of Pre-Commissioning, Unit Testing and Status of the Department’s Documentation
• Consolidating and preparing Pre- Commissioning and Final Commissioning Document Books such as Test Packages, Site Drawings, Equipment List and Data Sheets and Calibration Certificates
• Directly coordinate with QA/QC Turn Over Team and providing all files needed to produce from T&C department such as P&ID and Subsystems and generating database as per Final Dossier Index which pertains to creating excel files with scanned copies hyperlinks synchronized to book numbers, volumes and document serial numbers of Final Turn-over documents
• Tracking, monitoring, updating, and maintaining all incoming and outgoing T & C documents.
• Monitoring the Hour Run time of all Equipments Site Wide on a daily basis and recording them through MS Excel pivot table
• Provide administrative support to ensure that the department operations are maintained in an effective, up to date and accurate manner and serving technical support to the department that may not be brought to IT

• Assisting Executive Visitors from international sites with their technical computer problems
• Responsible for solving the hardware and software issues of the Executives on site
• Configuring network wireless connections of the visitors from other sites
• Maintaining Windows Servers to sustain the industrial needs of the company and foster a safe work environment
• Examining all possibilities, effectiveness, and reliability of the computers to attain the best results for the company concerns and validating the accuracy of action plans
• Systematic evaluation of the work environment to identify and prioritize feasible problems of the computers and appropriate control measures to maintain consistent production and safely reliable workplace
• Knowledge in Active Directory and Microsoft Office

installing and configuring computer hardware operating systems and applications;
monitoring and maintaining computer systems and networks;
troubleshooting system and network problems and diagnosing and solving hardware/software faults;
replacing parts as required;
testing and evaluating new technology;