Executive Assistant and Office IT Administrator
NSK Consultants
Total years of experience :10 years, 1 Months
Executive Assistant
Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and arrange for committee, board, and other meetings.
Make travel arrangements for executives.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Compile, transcribe, and distribute minutes of meetings.
Attend meetings in order to record minutes.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Office IT Administrator
install and configure computer hardware operating systems and applications
monitor and maintain computer systems and networks
talk staff or clients through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues
troubleshoot system and network problems, diagnosing and solving hardware or software faults
investigating, diagnosing and solving computer software and hardware faults
maintaining records of software licences
replace parts as required
set up new users' accounts and profiles and deal with password issues
Conduct electrical safety checks on computer equipment.
managing stocks of equipment, consumables and other supplies
Determines sequence of operations by studying production schedule.
Prepares equipment for operations by accessing software in computer; loading paper into printers and plotters; preparing for output.
Starts operations by entering commands.
Maintains operations by monitoring error and stoppage messages; observing peripheral equipment; entering commands to correct errors and stoppages; reloading paper; making adjustments in process; notifying supervisor for additional resources.
Documents problems and actions by completing production logs.
Resolves user problems by answering questions and requests.
Ensures operation of equipment by completing preventive maintenance requirements and tests; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintains client confidence and protects operations by keeping information confidential.
Contributes to team effort by accomplishing related results as needed.