Vipin Kumar

Role: Responsible for the following aspects of the supply chain: sourcing, purchasing, transport, warehousing and distribution. Also involved in identifying and implementing initiatives to reduce the overall supply chain cost base.

Highlights:
• Monitoring Inventory to keep accurate product, contract, pricing and invoicing information.
• Working closely all suppliers and customers to improve operations and reduce cost.
• Ensuring the personal safety and safe working environment of staff.
• Communicating needs & objectives to the senior Management and key personnel in procurement, logistics & distribution.
• Negotiating contracts to reduce costs and achieve maximum efficiency.
• Providing accurate routing information to ensure that delivery times and locations are coordinated.
• Accurately calculating total supply chain costs in relation to proposed new projects.
• Obtaining quotes for transportation and also making cost comparisons.

Job Responsibilities:
Established all operating procedures for the set up and operation of the Warehousing area which includes several specific warehousing areas.
Ensuring all equipment and supplies needed are acquired and set up properly
Ensuring all staff are trained in the operation of all equipment, Train and develop line staff to efficiently operate all warehouse areas
Ensuring all related departmental processes are addressed and administered within the perimeters of the warehouse areas
Optimizing the utilization of the resources and controlling the overtime, Ensuring efficient, speedy and accurate processing of materials.
Ensuring all the HSE and HACCP rules and procedures are followed in F&B Operations and other warehouse operations.
Maintaining building, facilities, equipment and supplies in order to minimize damage, reduce waste and control costs.
Ensuring actual expenses do not exceed the Department budget in order to increase profit.
Implementing cost saving programs in order to provide positive financial results.
Managing the labor budget proactively in order to achieve the most efficient use of labor and reduce costs.

Job Responsibilities:
•To ensure that all administrative SOPs. are in place across the Logistics operation. Assist the Country Logistics managers and the local admin controllers with their Admin responsibilities.
•Preparing the Budgets for the Logistics Operations.
•Coordinate performance reporting across the logistics group
•Forward the reports to KPI tracking on a regular basis to the top managements.
• Do analysis of the performance reports for the Group Logistics manager and the business
•Set up reports for the smaller Locations and ensure that the reports are implemented in each area
•To ensure that data integrity exists allowing for accurate timely reporting. Manage the variance reporting on a daily basis.
•Administer the Central Logistics Budget. Ensure that costs are allocated to the correct account and that corrections are made as required.
•Produce Monthly Logistics reports. Allocate costs by channel and answer any queries in this regard
•To ensure cycle counts reports are generated for all warehouses operated by Logistics accurately and on time
•Schedule and coordinate all monthly and quarterly stock counts across the Logistics operation
•Plan and coordinate the stock take in the UAE warehouse.
•Assist in Stock take reconciliations and conclusions of queries to finalize the stock take result, and publish the stock take results to the top management.
•To ensure compliance with Company policies and Local Law at a central level.
•Give input and training to Warehouse admin controller and other admin people in the Logistics function

•Collect, Compile and Distribute the Reports across the region and publish KPI’s
•Assist with the financial reporting for Logistics
•Assist Project Managers with the budgeting process.
•Coordinate and Assist the warehouse inventory Variance reporting
•Coordinate stock takes and stock results in UAE and other regions.
•Manage the Month end Closing for Logistics

FLEMINGO INTERNATIONAL LTD., JEBEL ALI FREE ZONE, DUBAI, UAE.
Position: Logistic Officer& System Administrator-(August 2005-Present)
Job Profile:
•JAFZA customs procedure and documentation through online.
•Co-ordination with DUBAI MUNCIPALTY for FOOD STUFF imports and exports.
•Organizing the Transporters for clearing of import containers.
•Liaising with SHIPPING Lines and Agents for Imports and Exports. Handling Customs Inspections for Dangerous Goods like LIQUOR, TOBACO, and PERFUMES.
•Organizing inventory movement with 3PL.
•Maintenance of Server and other HW peripherals
•Installation of necessary security SW in all the network systems.
•Coordinating the HW vendor for major system failure.
•Initial Setting of network and other required security SW for news systems.
•Complete reinstallation of OS and security SW for existing systems.
•Procurement of new HW and SW based of the requirements.
•Supervision of warehousing, inventory management and stock control.
•Supervision of general logistics and distribution of goods and commodities.

MAYAJAAL ENTERTAINMENT LTD, CHENNAI, INDIA
Position: Manager Operations & Administration (August 2003-August 2005)
Job Profile:
•Direct and coordinate all venues of the Sports Village, 6 Screen Multiplex and Family Entertainment Centre.
•Building up the customer base and increasing the memberships and daily foot falls.
•Organizing events for the major Corporate, IT companies and Educational institutions.
•Designing customized packages and Bulk bookings for the NRI and Foreign Clients.
•Negotiating and finalizing the deals with the suppliers, vendors and caterers.
•Training, General customer service and Crises Management.
•Administer property management budget with sensitivity to cost control.
•Respond immediately to building emergencies and implement appropriate course of action.
•Determine office staffing needs, write and place employment ads, interview and select qualified personnel.
•Provide orientation and training in company policy and practices, operations and customer service techniques.
•Developed and implemented merchandising plans to increase sales of promotional merchandise.
•Conducting CRM activities by which the customers feed back and complaints are taken and rectified with in short period
•Responsible for the security and housekeeping departments for the entire complex sprawled over 32 acres.
•Also involved in manpower requirements and training.
•Directly reporting to the GM & Directors and more then 50 people reporting to me from various departments.

FLEMINGO INTERNATIONAL LTD, TANZANIA, EAST AFRICA,
Position: Sr. Branch Manager & System Administrator. (January 2001-December 2003)
Promoted to Sr. Branch Manager in M/s Flemingo International Limited, (Tanzania). A company engaged in Duty Free Operations for the TPDF (Tanzania People Defense Force). Formerly M/s. Tanzania Military Complex Ltd., (This Company now taken over by Flemingo International Limited). Independently handling 3 branches in different locations.)
Job Profile:

•Responsible for planning imports and local purchases.
•Preparing of Landed costing sheet for the imported products.
•Implemented and monitored management operations systems.
•Manpower recruitment for different departments and training the local staffs in inventory control.
•Analyzed, investigated and resolved inventory discrepancies identified through section inputs and daily cycle count procedures.
•Assisted in reviewing and revising physical inventory procedures. Coordinated and assisted in conducting physical inventories.
•Created and maintained filing systems on a personal computer. Generated reports from files created.
•Conferred with management on a daily basis. Coordinated projects with co-workers at multiple locations.
•Conducting Stock audit for quarterly, half yearly and annually. Preparing MIS reports for Cash and Stock.
•Reporting to the Project Manager and 25 Person reporting to me from different locations.

Designated as Branch Manager, independently handling the branch administration and operations. Responsible for Cash, Stock and Man management. Planning the stock requirements and preparing the purchase orders for the imported and local products. Updating and Maintaining the software and hardware. Generating required reports for all the departments. Training the local staffs in all the software pertains to their departments. Maintain all the data files and taking regular backups. Maintaining the warehouse with proper documents related to the stock and conducting regular stock audit to control the shortages, damages and thefts. Also implements the cost controlling systems related to the branch operations. Reporting to the HO by e-mail or fax about the daily activity in cash and stock. Directly reporting to the Sr. Branch Manager and 5 staffs reporting to me.

Promoted as Warehouse Manager, handling the distribution of LP, VH and PE readymade garments for Tamil Nadu and Pondichery. Generating the order slips based on the dealers requirements. Preparing the Invoice and payment receipts. Raising GRN and SRN for the Warehouse. Raising SDR when there is any correction in the stocks. Handled the inventory control system for the warehouse. Conducting the stock audit every three months. Also handled the logistic through the local transporters. Directly reporting the Regional Sales Manager and 10 staffs from office and warehouse reporting to me.

Started my career as Admin. Assistant taking care to regular office administration. Promoted as EDP-Assistant in a short span of 1 year. Maintaining the database and other database related to the stock and a clients.