Document Controller for Allen & Shariff Corporation Al Mafraq Hospital Site Office
Allen and Shariff Corporation
Total years of experience :20 years, 6 Months
Allen and Shariff Corporation. The new Mafraq Hospital will have 732 beds, the examination and treatment
rooms will be tripled from 19 to 60 and the outpatient clinic capacity will be increased by 70% to 147 rooms from the current 88. The new facility will be spread across 245, 000 square meters and will have underground parking
facility for 1300 vehicles.
Document Controller for Allen & Shariff Corporation Al Mafraq Hospital Site Office
Job Description:
• Receive and distribute all internal and external project documentation both in hard copy and electronically as per distribution matrix
• Maintain document integrity by applying document control procedure throughout the project execution,
ensuring that all documentation, drawings and specifications are up-to-date and at the correct revision
(using client numbering and revision as required)
• Maintain and archive project documents, including technical codes, standards and certifications.
• Ensure that a standard or project specific Electronic Document Management System (EDMS) with procedures is maintained.
• Assist and guide project personnel in the utilization of the EDMS and Document Control process.
• Participate in initiatives to improve company Document Control Systems and Procedures
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Maintain the documents and drawings in the Document Control office under safe custody without any
damage or deterioration with easy traceability.
Document Controller for Halcrow International Partnership Abu Dhabi Head Office
Job Description:
• Organize and maintains incoming transmittals of drawings, letters and emails into the system
• Issue transmittals of drawings to ACONEX
• Registers all incoming transmittals and mails
• Reads and analyze incoming transmittals and letters in order to determine their significance and forward it to the proper concerned person
• Controls the process of flow for all incoming and outgoing documents / transmittals: letters; drawings,
method statements, etc.
• Properly encodes document data in accordance to internal office guidelines.
• Prepares Correspondence to Client, Contractor and other Local Agencies.
• Updates and maintains weekly report of logs.
• Established and maintained procedures for systematic filing.
• Assists in acquiring additional staff for the project.
• Keep Track of the availability of Office supplies.
Secretary / Document Controller for Oriental Resources L.L.C. Dubai, U.A.E.
Job Description:
• Receives and answers incoming and outgoing electronic mails and calls for the company
• Encodes transactions of clients with the company
• Responsible for establishing and maintaining procedures for systematic filing.
• Responsible for day to day distribution of documents
• Organizing meetings, liaising with clients, suppliers and other staff
• Maintains security and confidentiality of office documents
• Deals with all the inquiries of clients and possible clientele (over the phone/walk in customers)
• Encodes incoming and outgoing letters
• Handles personal Files of employees of the company
• Updates records regularly
• Ensures organized office environment, wherein adequate stocks of supplies and other equipments are in proper order and number
• Reminds the Manager for his meetings and schedules
• Book flight reservations for managers and staff
• Proofreads and edits mails/important documents handed by the manager
• Handles other administrative tasks
Administrative Assistant for E.E.V.A. Trading and Gen. Merchandise
(November 2002-March 2005)
Job Description:
• Encodes daily transactions in 5 branches of Expressions Enterprise
• Handles and keep all letters, quotations and important documents
• Responsible for filing of incoming and outgoing documents
• Logging all letters in computer system
• Makes all self correspondence letters
• Maintains all important documents records
• Responsible for planning, organizing and controlling concerns within the production area
• Calls clients to provide updates (promotional schemes, etc.) regarding products
• Checks number of stocks on a daily basis
• Prepares stocks on and before delivery
• Reports to Administrative Officer and Marketing Manager
Bachelor of Arts Major in Mass Communication 2001-2005