Vivek D Menon

Spearhead the design and execution of comprehensive audit strategies across diverse business units, including luxury retail, manufacturing, F&B, luxury boutiques, fit-out, interior design, construction, printing press, and overseas retail. Continuously review and monitor internal controls across the group, identifying and mitigating risks to safeguard assets and ensure operational efficiency. Lead high-stakes investigations based on audit findings and whistleblower reports, handling sensitive information with confidentiality and delivering actionable insights to mitigate risk. Plan full stock counts, retail audits, and process audits, providing detailed assurance reports to management that drive informed decision-making. Systematically review and refine company policies to close control gaps, enhance compliance, and align processes with best practices. Work closely with unit heads, presenting audit findings and recommendations that lead to immediate corrective actions and long-term improvements. Lead a team of three loss prevention officers, overseeing their activities in retail audits, stock counts, and forensic audits. Conducted detailed audits of construction projects, focusing on cost control, project timelines, compliance with industry standards, and financial integrity, ensuring robust oversight of construction business operations. Monitor and analyze system transactions in MD365, conducting forensic audits when necessary to identify discrepancies and prevent fraud. Inspecting warehouses, factories, and retail units to ensure that control measures are implemented effectively and are in line with company standards. Handle confidential investigations and special projects as assigned by the CEO, ensuring that findings are accurately reported and risks are mitigated. Present comprehensive audit results and strategic recommendations to the CEO and senior management. Led the implementation of document management using MD365, improving the efficiency and accuracy of internal audit functions across luxury retail, construction, and related business units. Perform detailed internal audits of financial and departmental operations, conducting process walkthroughs to ensure compliance with documented procedures and identify potential risks. Travelling across GCC as part of internal control review and audit.

Conducted in-depth analysis of sales and inventory reports across a network of 72+ outlets, with a primary focus on identifying and preventing fraud. Prepared comprehensive internal audit reports, presenting actionable recommendations to directors for enhancing operational efficiency and mitigating risks. Generated detailed Management Information System (MIS) reports, including Key Performance Indicators (KPIs), audit findings, and weekly Profit & Loss (P&L) summaries for senior management review. Managed Accounts Receivable (A/R) processes, closely monitoring payment follow ups and tracking receivables, particularly focusing on royalty and marketing fund contributions from franchisees. Scrutinized petty cash expenditures across various locations to ensure financial accuracy and adherence to compliance protocols. Developed and implemented strategies to control operational expenses (OP-EX), leading to significant cost savings. Conducted on-site internal audits at store locations, evaluating financial processes, ensuring policy adherence, and recommending enhancements to strengthen financial controls. Provided training to store managers on finance-related operational procedures, fostering a culture of financial prudence and compliance. Compiled and distributed KPI and P&L reports to both management and franchisees, ensuring transparency and facilitating informed decision-making. Initiated compliance enforcement measures with franchisees when necessary, ensuring alignment with company standards and policies. Collaborated with the purchasing department to develop more efficient methods for error detection and resolution, enhancing overall financial accuracy. Delivered fully audited reports to management on a weekly basis, maintaining the highest standards of data security and confidentiality.

Oversaw inventory control for a portfolio of luxury brands, including FENDI, AIGNER, SALVATORE FERRAGAMO, and MONTE GRAPPA, ensuring accurate stock levels and optimal inventory management. Managed coding, pricing, and sales analysis for luxury brands, aligning with company markup standards to maintain profitability. Actively managed and maintained optimal raw material levels, issuing purchase orders and goods received notes (GRNs) with meticulous attention to accuracy and completeness. Monitored and validated stock transfers between stores and the central warehouse, ensuring seamless inventory management and preventing discrepancies. Tracked and processed imported purchase orders, updating stock levels daily to reflect accurate inventory status. Conducted monthly internal stock audits at showrooms, ensuring strict adherence to inventory control protocols and identifying areas for improvement. Assisted the Retail General Manager in stock management and retail operations, providing insights and support for effective decision-making.
Prepared and analyzed movement reports, sales analysis reports, and other Management Information System (MIS) reports to monitor trends and inform strategic decisions for luxury brands. Managed stock transfers and oversaw the handling of repair items, ensuring accuracy and efficiency in inventory movements. Exercised control and authorization over stock movements between showrooms and the central warehouse, ensuring compliance with company policies. Managed inventory operations during special promotions and peak sales periods, optimizing stock levels and ensuring efficient handling. Conducted thorough audits of daily sales reports from branch showrooms, ensuring data accuracy, financial integrity, and compliance with company standards.

Conducted detailed audits of inventory, including diamonds and gold jewelry, ensuring accurate valuation, documentation, and compliance with inventory controls. Verified purchase orders and JJ Forms, including Tamil Nadu VAT forms, ensuring adherence to tax regulations and internal policies. Managed Sales Tax and Income Tax compliance, reviewed statutory challans, and ensured timely submissions in accordance with legal requirements. Monitored regional stock movements and optimized inventory levels, auditing transactions related to gold schemes for transparency and compliance. Authorized refunds, scrutinized staff allowances, and conducted payroll audits to ensure financial accuracy and integrity. Managed petty cash, verified expenses, and prepared Goods Received Notes (GRNs) to maintain robust financial controls. Drafted comprehensive audit reports, providing actionable recommendations to senior management to enhance operational efficiency and strengthen internal controls.