International Program assistant
Najd National Schools
Total years of experience :16 years, 5 Months
Assistant of the Deputy Educational Consultant
(International Track)
1. Prepare the weekly plan for all grades in the international track and upload it on the schools' website.
2. Prepare the study guides (Midterm - Final) for all grades in the international track and upload it on the schools' website.
3. Prepare the semester plan for all grades in the international track.
4. Writing and coordinating the reports and files requested by Deputy Educational Consultant (International Track).
5. Supervising the schools' social media, including Facebook, Twitter, Instagram, YouTube, and publishing news, school events, circulars, instructions and statements.
6. Participate in the activity committee in the international track.
7. Supervising the Examinations Control division (international track).
8. Participate in the logistical preparations for the Map Test.
9. Follow up and supervise the interaction in the Learning Management System between the school and students and parents.
• Scheduling and coordinating meetings.
• Preparing periodic reports and reviewing inventory reports and distribution representatives.
• Supervising the company's website.
• Develop good relationships with clients.
• Solve problems in the workplace.
• Develop strategies to improve workplace efficiency and target achievement.
• Correspondence via e-mail and telephone.
• Communication between managers, clients and employees.
• Support continuous learning and development of team members.
• Follow up the activity and work of medical product delivery representatives.
• Search for and study the latest medical preparations and write to the owners of the brand.
• Help create and foster a respectful and inclusive team environment.
• Preparing periodic reports and reviewing inventory reports.
• Develop good relationships with clients.
• Solve problems within the factory site.
• Develop strategies to improve workplace efficiency.
• Follow up on all correspondence via email and phone.
• Coordination of communication between managers, clients and employees.
• Follow up on quality management reports and coordinate visits to ensure the implementation of quality standards with the relevant authorities.
• Follow-up reports (inventory of raw materials - production inventory - sales).
• Help create and foster a respectful and inclusive team environment and address differences.
• Ensure factory policies are followed.
• Follow up on solving customer problems to their overall satisfaction.
• Prepare and submit employee reviews.
• Reviewing employee human resources reports.
• Ensure that health, safety and security rules are followed.
• Review disciplinary actions when necessary.
• Accomplish the tasks assigned by the General Manager accurately and efficiently.
• Understand customer needs and requirements to develop effective quality control processes.
• Develop and review specifications for products and services provided by the factory.
• Implementation of methods of inspection, testing and evaluation of products and production equipment.
• Ensure that products adhere to quality standards.
• Determine requirements for raw materials or intermediate products for suppliers and monitor their compliance.
• Ensure adherence to health and safety guidelines.
• Oversee all product development procedures to identify deviations from quality standards.
• Examine the final outputs and ensure their quality standards and reject defective products.
• Maintain accurate documentation, perform statistical analysis and prepare reports by collecting, analyzing and summarizing data.
• Submit detailed reports to the CEO.
• Monitor delivery times for finished products and ensure that they are delivered on time.
• Supervising the training of production line employees regarding high quality production practices.
• Trace products through the manufacturing process to ensure every part of the process is correct.
• Maintain the applicable ISO 9001 Quality Management System, update procedures, and train team members as needed.
• Quality management functions.
• Review and resolve customer complaints.
• Survey customer reviews and keep a customer satisfaction index.
• Maintaining and reporting key performance indicators for the quality function.
• Participate in daily production meetings.
• Coordination with the marketing department to find out the market needs of the materials sold by the company.
• Training sellers on new items imported by the company.
• Manage stock levels by ensuring that agricultural materials and items are ordered in a timely manner to meet customer demand or seasonal requirements.
• Develop long-term business relationships with local or international liquid suppliers in order to secure competitive prices for the materials and items sold by the company.
• Analyze data to identify trends that may indicate a need for change within the company's supply chain.
• Overseeing the logistics services to ensure the delivery of agricultural materials and items as promised.
• Negotiate prices with suppliers to ensure costs fit within budgets.
• Coordination with the marketing teams to find out the local market's need and requirements of agricultural materials and items that the company does not import.
• Coordinate with the freight department to arrange transportation of goods from suppliers to warehouses or retail locations.
• Personnel management in the import department, including recruitment, training, and performance appraisal.
• Work to extract all official documents, certificates of origin, health and agricultural licenses related to agricultural materials and items imported by the company or that the company wants to import, and to ensure the renewal of the validity of these documents when necessary.
• Planning meetings and events to promote the company's products and services.
• Develop business relationships with clients to create long-term relationships with clients.
• Work to implement the company's organizational policies and procedures.
• Handle administrative tasks such as scheduling meetings and events and reviewing reports.
• Oversee the management of records related to the company's policies, procedures and operations.
• Preparing reports on the status of projects, activities and sales processes.
• Update and maintain company policies as necessary.
• Organizing office operations and procedures.
• Supervising the issuance of invoices for all items and paying them on time.
• Manage contract and price negotiations with suppliers and providers of various services needed by the company.
• Manage the company's budget, ensuring accurate and timely submission of reports.
• Assist in the onboarding process for new employees.
• Handling employee inquiries regarding office management issues (eg stationery, hardware, travel arrangements).
• Organizing office operations and procedures within the company.
• Conduct review and analysis of special projects and properly inform management.
• Identify current trends and provide a review for management to act upon.
• Responsible for hiring employees for the company and providing orientation and training to new employees.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Allocate available resources to enable the task to be performed successfully.
• Coordinate the activities of the company's employees to ensure maximum efficiency.
• Evaluate and manage employee performance.
• Design and implementation of filing and archiving systems.
• Preparing operational reports and schedules to ensure efficiency.
• Handling customer inquiries and complaints.
• Internal employee relations management.
• Maintain a safe and enjoyable work environment.
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