Team Assistant
Shell
Total years of experience :14 years, 6 Months
BAB Gas Development Project:-
Responsible for the delivery of quality organizational, administrative and office management services to the Governance and BAB Gas Development Team
Responsible for the electronic records management of the Project
Maintain and owns the SharePoint.
Administrative support to the Governance Team and BAB Gas Development team working in GASCO Offices
Organization and coordination of meetings, conferences, courses and events as and when required.
Organized Shell Technology Days for 2014 & 2015
Organizing staff events
Maintaining relationships with hotels to get best service/prices through Contracts and Procurement
Responsible for coordinating the travel (Flights, accommodation and transport) and Visa help for the Team
Organizing invitation letters for ADNOC staff going in Trips
Arranging Security Passes to Field for the Team
Arrange for new staff and recent staff IT equipment and make sure they receive all their It equipment in first day and that their Accounts are working.
Arranging onboarding meeting for all new comers with leadership team and important focal points.
Arranging Transportation for Team and Visitors
Maintain and build relationships with ADNOC and other OPCOs Teams and Personal assistants.
Responsible for issuing and distrusting all the Outgoing Letters and reports.
Responsible for claiming all expenses on the finance systems to 6 Managers.
Sending, Receiving and distributing Mails between Shell and OPCOs offices
Helping in Invoices between Shell and ADNOC.
Achieve my training plan
Other contributes to Shell Abu Dhabi B.V:-
Global Credit Card Focal Point
Working with Real State Department to sort out pending issue for Staff (ADDC pills)
Back up for Shell Abu Dhabi Country Chair Assistant.
Working with Government Relation and Events team (Formula 1 and ADIPEC)
Dealing with 3rd parties company for CDs and USBs
Arranging HR Events
Functional Site Owner of Shell Abu Dhabi SharePoint and working in a project on it.
Organized 1 Cultural Awareness Sessions for the new joiners
Taking Minutes of Meeting notes for Weekly Management Meeting.
Arranging VVIP trips for Shell The Netherlands CEO, VPs.
Ergonomics assessor for Shell Abu Dhabi.
First Aider for Shell Abu Dhabi.
Engineering Division and Integrated Gas Development Project Department:-
Arrange meetings, book and prepare meeting rooms and provide/arrange hospitality.
Issuing the weekly flash reports.
Arranging and coordinate the personnel appraisals and upload all details in the system.
Preparing all LOAs and Duty Exemptions and follow up.
Raise all the requests for promotions, transfers and terminations of staff.
Raise all the recruitment requests for new position and follow up with HR.
Coordinate with contractors sponsors for mobilization renewal and any other issues.
Coaching the new trainee in the Company.
Yearly renew all the access cards, optima cards and security passes.
Scans documents and sends e-mails on behalf of supervisor as directed
Receiving all calls for the Department
Performs other related duties, such as sorting and distributing mail, operating photocopying machine, compiling data as directed, etc.
Weekly flights booking and accommodation for the department’s personnel.
Preparing all the memorandum, circular and letters.
Maintaining of Personnel Files.
Typing all kinds of correspondence.
Maintaining appointments’ schedule for my manager.
Follow up on all invoices.
Coordinating Organization Charts and presentations.
Making all kinds of Labels, Mailing and Faxing
Reviews job descriptions, analyses the information and recommends grades
Ensures effective communication flow with departments and inter-departmental.
Filing of correspondence and documents • Setting up and maintenance of filing systems.
Screen phone calls.
Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
Follow up on everything related to the maintenance.
Assistant Financial Controller:-
Handle and perform duties assigned by the finance manager efficiently
Worked as a mediator between the employees and the manager
Encoding all the daily invoices.
Have the petty cash.
Calculate and bank transfer payroll, commissions and overtime.
Preparing bank reconciliation
Posting General Entries
Have Training in Accounting
Dealing with the suppliers
Monthly report for separate staff income.
Coordinating Organization Charts and Job Descriptions
Revising Rate/Grade/Title change proposals submitted by Line Managers for salary increases/promotions and calculating the proper increases as per company criteria
Preparing Monthly Report and preparing all the Monthly Meeting
Maintaining of Personnel Files
Typing all kinds of correspondence
Maintaining appointments’ schedule for my manager
Handling Petty Cash
Receiving Money
Quotations and pricing
Hotel bookings, car rental, appointment and any other business related requirements for the general manager
Making all kinds of Labels, Mailing and Faxing