Document Controller
DIFC
Total des années d'expérience :15 years, 0 Mois
- Fully responsible on documents conformity; apply document quality measures as per ISO 9001-2000 and all auditable measures on document management
- Processing, recording and updating payment certificates for contractors, consultants, projects manager & others as requested
- Manage Department’s archiving system including inventories, logs, and records
- Manage team files, records, support colleagues on case tracking & histogram
- Meets the Director of Property Department’s administrative needs such as
- Typing correspondences, reports, agreements, memorandum, etc
- Managing calls and correspondences directed to the Director
- Maintaining calendar, schedules and appointments
- Manages secretarial support for the team, including typing, scanning, photocopying, filing and binding; ensure messages are recorded and forwarded promptly and that office mail and deliveries are distributed correctly and promptly
- Monitor departmental materials, supplies and pantry items and order as needed
- Provide support to help resolve any administrative or logistical requirements that Departmental staff and/or visitors may have such as:
- Meeting room confirmation and food & beverage arrangements
- Coordination with service providers for hospitality and transportation
- Relaying communication or messages between the staff
- Error free record keeping and management of the filing system,
- Data entry requirements and typing up of meeting minutes and notes
- Manage the departmental diary and
- Make travel arrangements (as appropriate)
- Build an understanding of relevant processes and procedures that relate to the operational demands of the Department
- Comply with those procedures, maintain confidentiality at all times and recommend improvement and enhancements as applicable
- Responsible for office filling system in the department
- Customer services providing clients with required information
- Responsible for incoming and outing faxes
- Dispatching of daily mails
Expected date of completion December 2021.