Admin Associate
United Nations High Commissioner For Refugees
Total years of experience :15 years, 1 Months
Assist in interpreting and processing of entitlements, issuance of contracts
And maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of
UNHCR staff members and monitor their attendance records, leave plans,
overtime and visa requirements.
• Search office files and records relating to a variety of topics for information
and reference. Select information and records in specified format or on the
basis of general instructions for use by others in preparing reports,
correspondence, technical papers, project or programme plans and general
reference documents.
• Assist in requisition of office supplies, equipment and arrange for
distribution together with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and
issuance/ renewal of visas, licenses, travel arrangements and other similar
documents.
• Arrange appointments and maintain supervisor's calendar, receive visitors,
place and screen telephone calls and answer queries with discretion; Keep
lists of names, addresses and telephone numbers of ministers, government
officials and members of the diplomatic corps.
• Assist the management to organize and run UNHCR Office and Residential
(wherever applicable) compounds.
• Facilitate various official missions of UNHCR staff and other persons of
concern to UNHCR.
• Prepare attestations and certificates required by the staff members for
signature of senior officer.
• Assist in processing MIP and various other claims by UNHCR staff and
other clients of UNHCR.
• Any other responsibilities/functions deemed necessary or as delegated by the
Head of the office and/or Supervisor in order to meet the level of the
services in the organization.
Maintaining and developing relationships with existing customers via meetings, telephone calls and emails.
Visiting potential customers for new business
Making accurate, rapid cost calculations, and providing customers with quotations.
Negotiating the terms of an agreement and closing sales
Gathering market and customer information and providing feedback on future buying trends
Representing the organization at trade exhibitions, events and demonstrations
Negotiating variations in price, delivery and specifications with your company's managers
Liaising with suppliers to check on the progress of existing orders
Reviewing sales performance, aiming to meet or exceed targets
Challenging any objections with a view to getting the customer to buy
Attending team meeting and sharing best practice with colleagues
- Maintaining and developing relationships with existing customers vis meetings, telephone calls, and emails.
- Visiting potential customers for new business.
- Making accurate rapid cost calculations and providing customers with requested quotations.
- Negotiating the terms of an agreement and closing sales.
- Gathering market and customer information and providing feedback on future buying trends.
- Representing the organization at trade exhibitions events and demonstrations.
- Liaising with suppliers to check on the progress of existing orders,
- Attending team meetings and sharing best practice with colleagues
- Reviewing sales performance, aiming to exceed targets.
- Selling total warehousing & supply chain solutions.
- Maintaining current customers relations and acquiring new leads and customers.
- Managing customer logistics operations including ( freight, express, domestic, warehousing, customs clearance).
- Supporting daily operation and maintaining promised service level.
- following up on monthly customers invoices assuring complying with the agreed payment terms.