Finance Officer
Kalim Associates
Total years of experience :15 years, 3 Months
General Ledger Posting
Forecasting & Budgeting Techniques for business operations
Monthly Balance Sheet, Profit & Loss a/c & Audited Accounts
Financial reports preparation for CEO
Funds Allocations & Utilization
Bank Reconciliation Statement
Correspondence with Banks at Operational & Managerial Level
Withholding Tax dealing & Statement preparation
Client intimation about Liabilities & installment reminder
Preparing Invoices & their details to Clients
Procurement Auditing
Petty cash handling & control over expenditures
Receivables & Payables Management
Maintaining & up keeping of Accounts Records pertaining to Kalim Group of Companies
Audits of Material inventory in different Construction sites and report thereon
Management and administrative functions
Performing other duties assigned by the competent authority from time to time
I am leading the Accounts Unit at Sahil. Sahil is a leading organization in Pakistan which is working on child protection in all provinces. Major responsibilities include:
• Handle European Union funded project Escape assist in making the budget into Pak Rs and Prepare quarterly reports and report on variances.
• Bookkeeping recording all journal entries on Computerized Accounting Software QuickBooks Pro.
• Prepare vouchers & payment for utility bills/Building/Vehicle rental and other program related Payments.
• To prepare payment completion form for completed grants to ensure its compliance with budgeted amount.
• Preparation of payments/receipt and recording the transaction in accounting s/w. arranging, maintaining and filing of all the vouchers in the relevant files/folders.
• Maintain proper accounting files & update organized filing system. Scrutinize of bills/claims/supporting documents.
• Ensure transitions are properly recorded in computerized accounting software. Prepare cheques or Bank Transfer letters upon receipt of approved payment requests and getting it signed by the authorized signatories.
• Follow up with Bank officials for opening a bank account of Staff Assist staff members in opening up and closing of their bank accounts. Briefs staff members on the procedures.
• Responsible for payroll activities and Processing of salary advances of staff Posting of invoices & creating payment proposal in case of emergency salary advance.
• Maintain proper records of the office petty cash and supporting documents. Responsible for forwarding advance to field-offices & receiving petty cash reports & maintain all financial records of field-offices.
• Ensure that petty cash fund is maintained within the approved limit as stipulated in the policy and replenished when required according to the policy.
• Preparation of Bank Book. Dealing with banks (cash and cheques deposit or drawn, bank statement and cheque book issuance etc.)
• Preparation of periodic financial reports.
• Monitor all financial reports coming from the sub-offices.
World Food Program is the world's largest humanitarian organization and the United Nations frontline agency in the fight against global hunger. Present in Pakistan since 1968 WFP currently assisting more than nine million Food insecure People in the Country. WFP is continually responding to emergencies.
My major responsibilities:
1. Record all commodity receipts, issues and make appropriate ledger entries.
2. Making ledger entries and maintaining updated financial record of all control sites.
3. Supervision of Islamabad Flour Mills Works under WFP.
4. Dispatch Wheat Flour to Flood Effected areas of Pakistan.
5. Supervise the loading, off-loading and stacking of the commodities,
6. Keeping records updated.
7. Check and control incoming goods both food and non food commodities by such methods as physical counts, random weight checks, rejection of any spoiled commodity, reconditioning of underweight bags to ascertain that they meet the required specifications and to report anomalies if any.
8. Make appropriate remarks on the consignor's documents and WFP tally sheets when differences are observed between consigned and received quantities.
9. Supervise cleaning exercise in order to keep hygienic conditions according to WFP standards.
10. Participate in periodic financial inventory checks as assigned by the storekeeper.
11. Timely report and, in consultation with the storekeeper, undertake re-bagging/repacking, reconstitution and segregation of damaged food.
12. Implement proper stacking according to commodity and Shipping Instruction (SI) numbers.
13. Prepare Dispatch tally sheets for commodities issued from the warehouse.
14. Distribute tally sheets to the users as per WFP financial guidelines.
15. Assist the storekeeper’s supervision and training of casual labor.
16. Prepare the delivery of goods upon request of the storekeeper and against official and approved documentation.
17. Perform other related duties as assigned by my supervisor.
• Book keeping recording all Journal entries on Peachtree Computerized Accounting Software.
• Maintain petty cash.
• Maintain a proper filing system for all transactions, within assigned responsibilities, for audit and accounting purposes.
• Responsible for checking supplier invoices for pricing, coding, limits, authority and validity. Take up queries direct with suppliers and employees.
• Bank Reconciliation.
• Maintain appropriate filing systems for suppliers, credit card payments and employee reimbursements.
• Make timely payment of all accounts including supplier invoices, re-imbursement to staff, bank transfers, payroll liabilities.
• Deduction of withholding tax and preparation of Monthly and Annual Tax Returns.
• Assist with documentation and other duties as directed by the Finance Manager.
