Office Administrator
CONCORD STARS CONTRACTING LLC
Total years of experience :15 years, 2 Months
* Relevant of all type of Construction NOCs and Permit with Client i.e. Dubai Municipality,
Trakhees, RTA, Nakheel, Dewa, Empower, Etisalat, DU ... etc, as well as follow up and
coordinating with concern authority.
* Preparing Prequalification documents as per requirements.
* Conducting extensive online research of Construction Companies within GCC area regarding
Upcoming & Ongoing Project.
* Coordinates with Clients, Subcontractors, & Project Management Team and other Internal
Departments for Documentation related issues.
* Raising queries for missing documents / drawings to the client and making sure that all the
information is correct and gathered before submitting to Estimators & QS Department.
* Preparing all related technical documents in tender stage of project and prepare inquiry to send
other company and time to time follow-up.
* Develop and implement a set of key procedures and specifications governing the document
control process, including document control procedure, document numbering specification,
correspondence procedure, archiving specification, translation procedure and other
documentation together defining the document control framework on the given Project.
* Maintained accurate and up to date logs (RFI, Shop Drawing, Materials, Documents, As Built
Drawing, Inspection Request, Material Inspection Request etc).
* In-charge of complete and full-fledged Documentation Management System. The
documentation required to be managed by this system includes, complete range of Technical
documentation like Drawings, Reports, Calculations, Technical Specifications.
* Co-ordination with Clients, Subcontractors & Project Management Team and other Internal
Departments for Documentation related issues.
* Prepare monthly Invoice Payment Certificate for Subcontractors & Suppliers after verification
and approval from Sites Management.
* Communication between Site Office, Subcontractors and Suppliers from Head Office.
* Control all incoming and outgoing Drawings/ Documents etc. Ensure timely issuance &
distributions of all the Drawings/Documents with correct revisions to all parties as detailed in
the distribution matrix contained in project procedures.
* Develop & maintain systematic register and accessible filling for easy access and reference.
* Ensure updated and correct logging on the system.
* Preparing all internal Memo, Letters & Faxes
* Submitting & keeping logo for all Drawings & Documents to Consultant and distributing to
concern section.
Positioned as main person, it used to come to sale to dealers.
* Payments recovery.
* After sales services supervision.
* Making sales targets and generate sales plan for dealers.
* Maintain records of all documentations & other relevant data/information.
* Typing and drafting all type of cases i.e. civil, criminal, family, rent, property as well as relevant
documents.
* Maintain records of all documentations & other relevant data/information.
* Maintain record of payments/expenses, utility bills, salaries, etc. of the Head office. Also, keep
track & maintain record of payments of various credit cards, clubs, utilities etc. of the senior
executives.
* Travel arrangements & Hotel reservations abroad & within the country as well as arrangement of
visas, forex etc.
* Maintain records of personal banking and Stock Securities of the Director.
* Maintenance of complete data of the Head Office.