Logistician
United Nations World Food Programme
Total years of experience :17 years, 4 Months
As Officer in charge of WFP Sukkur Sub Office in 2011-2013, Officer in charge of WFP Thatta Sub Office in 2014-15 and Lead Logistician I supported operation in capacity of head of sub office/ logistics . I supported provision of storage services to WFP and other humanitarian actors in the field and remained actively involved in logistics performance monitoring of cooperating partners working with United Nation World Food Programme.
• - Advance planning as per call forward, availability of requisite Food & NFI commodities, coordination with stockholders (i.e. port, warehouse, transporters etc.).
- Preparation of STO on daily basis for the dispatches of Food & Non Food Items in-time from warehouse for the implementation of FIFO methods, regular monitoring of expiry date / shelf life of commodities and to minimize WH losses, to the various destinations in Afghanistan.
- Ensure that WFP convoy move without cross border hurdles between Pakistan and Afghanistan.
- Close coordination with AFG logistics for raising of STOs according to the requests, Warehouses & Govt: authorities for the smooth movement of WFP Food and Non Food Item, as per Plan.
- Coordination for uninterrupted cross-border operation for Afghanistan, arranging Pakistan NOC exemptions & coordination with Afghanistan Logistics Team for commodity dispatched from Pakistan to Afghanistan.
- Maintain accuracy of stock status, commodity request status and commodity movement status reports on daily basis and timely coordination with pipeline, port authorities and WFP colleagues for expected/actual date of arrival of the commodities for further planning etc.
- To work in capacity of OIC Thatta to support overall WFP operation.
- Training staff members to follow SOPs by providing them on hand training to make them able to perform functions within working unit effectively.
- Regularly visiting store to ensure SOPs of storage, checking incoming and outgoing stocks and planning dispatch precedence.
- Assisting station in day to day operational support by suggesting and familiarizing them with ways to do the daily assignments.
- Implementing best accounting practices by available tools. Keeping management aware of transactions through standard reporting formats like DMR, ODB, NFI reports and on any other reporting formats.
- Supervising general service staff including warehouse, drivers and non-warehouse staff members in a cohesive team format to achieve set goals and milestones.
- Any other WFP operational task assign by supervisor
- To function in capacity of focal person for finance, admin, HR and ICT.
- Took a lead role in successfully implementing LESS roll out in Thatta.
- Starting July 2015, I transferred to Karachi to remotely provide support to Thatta Pakistan Supply Chain Operation, Repacking Activities in Karachi and Work Orders for offshore procurement and to support Afghanistan cargo movement.
- Under my new role I maintained the optimized supply chain for Afghanistan Logistics under which we have successfully managed to keep ongoing direct dispatches which resulted in a great achievement.
As a member of the Logistics Cluster team, I have supported provision of services (air delivery, Procurement, storage, coordination and information) to humanitarian organizations in Punjab in response to the flood emergency. As the deputy to the provincial Logistics Cluster coordinator, I supervised staff and assisted with cluster coordination. I served as OIC for the Logistics Cluster in Punjab during periods when the coordinator was absent. Most of my duties were similar to those of regular WFP Senior Logistics Assistants, including support to warehouse management, dispatches, record-keeping and other regular functions related to both food and NFIs.
My specific responsibilities included the following:
• Facilitated air cargo deliveries, ensuring timely and cost-effective delivery of relief cargo;
• Supervised three staff (a storekeeper and three tally clerks); ensured high staff performance standards and followed up on training of staff;
• Supervised provision of temporary warehousing ensuring proper maintenance and record-keeping;
• Regularly visited stores to ensure conformity with regulations for storage of food and non-food items;
• Assisted with coordination with WFP and Logistics Cluster participants (UN agencies, INGOs and NGOs).
• Liaised with private sector partners (such as TNT and Agility) to mobilize equipment and services (e.g. storage, trucks for shunting, etc) in support of humanitarian organizations;
• Maintained appropriate records of stocks, temporary storage requests, cargo movement requests, inventory and other documents, ensuring that proper paperwork was prepared for all receipts and dispatches;
• Drafted reports, updates, meeting minutes, lessons learned and other Logistics Cluster information management documents and provided input to regular WFP reports;
• Followed up on projections of needs, storage and delivery requirements of various organisations;
• Assisted with the handling, packaging, allocation and dispatch of unsolicited bilateral donations;
• Assisted with the accounting, reporting on food and non-food items and ensured that internal control systems were functioning and that all relevant records are maintained;
• Assisted in contingency planning and strategic planning with other clusters;
Description:
i) Logistics/ Procurement:
• Designed, managed and supported operations, logistics/supply chain, fleet, offices establishment and government affairs for multiple projects including emergency response, relief, development and refugee camps, providing food, shelter, health, nutrition, water, sanitation, capacity building and livelihood support.
• Oversaw, operated and maintained Relief International Pakistan’s logistics, supply chain and administrative support systems and services in compliance with RI and donor standards.
• Ensured the timely delivery of goods, supplies and services to the field office, enabling uninterrupted functioning of the programmes.
• Managed four main warehouses and many high value assets in line with RI guidelines.
• Supervised, maintained and controlled RI Pakistan fleet consisting of more than 14 project vehicles and more than 80 rental vehicles.
• Managed procurement of goods and services for a variety of projects in line with procurement procedures and guidelines, including contracts for both national and international provision of supplies and services.
• Developed and implemented standards and systems for fleet management to ensure the efficient use of vehicles and transportation services in support of program objectives.
• Handled procurement, import, registration, insurance, excise and customs clearances of newly purchased vehicles overseas and locally.
• Maintained vehicles database and contracting for rental vehicles.
• Managed assets and inventory, including allocation of assets to the projects and staff, maintenance services, evaluation, and disposal processes.
• Prepared operational budgets and supported utilization as per approved plans of country office and donors.
• Compiled logistics, transport, inventory and procurement components of donor reports. Also compiled procurement plans, inventories, vehicles and other logistics and support services reports.
ii) Information Technology Responsibilities
• Supported development of web based forms for data entry and reporting on the internet.
• Managed wireless LAN (Workgroup), V-SAT, computers, multimedia and other technological resources.
• Managed and undertook troubleshooting for two-way satellite internet system and DSL.
• Prepared flow charts and diagrams outlining systems capabilities and processes.
• Researched and recommended hardware and software development, purchase, and use.
• Undertook troubleshooting and resolved hardware, software, and connectivity problems, including user access and component configuration.
• Recorded and maintained hardware and software inventories, site/server licensing, user access and security.
• Conducted technical research on system upgrades to determine feasibility, cost, time required, and compatibility with current system.
• Maintain confidentiality with regard to the information being processed, stored or accessed by the network.
Description: Planned, coordinated, monitored and regulated reconstruction and rehabilitation activities in earthquake affected areas, encouraging self reliance via private public partnership and community participation.
Responsibilities
• Liaised with district administration for streamlining activities of LHCGP of ERRA regarding beneficiary selection, appeal process and forms management.
• Coordinated upload of forms in NADRA/ ERRA’s online database.
• Managed appeal process and updating the beneficiaries record online.
• Developed web based application in .NET and managing them in DRC (Data Resource Center).
• Undertook hardware and software troubleshooting.
• Participated in meetings, interactions, phone calls and e-mails with network partners.
• Identified target or at risk populations appropriate for service interventions based on audits, analysis of statistical data and participation in community based meetings or neighborhood initiative meetings.
• Developed and implement service interventions that meet programme goals and objectives.
• Coordinated available manpower and supplies to implement/provide programme services.
• Developed cooperative partnerships with community based organizations and agencies that will enhance the provision of services to the general public, health care community, or at risk targeted populations.
• Prepared a variety of monthly and quarterly reports and data on programme activities.
• Entered a variety of data into electronic databases.
Majors: Business Communication, Web Programming (ASP, CSS, HTML), Database, Structural Programming (C, Assembly), Networking, Visual Programming (VB 6, VC++, C Sharp, .NET), DDBMS, etc.
Majors: C, C++, Database, Software Engineering, Web Development, DLD