Wazerah Annajar

M&E/Business Support Assistant purpose is to deliver a wide range of monitoring and evaluation and business support processes and activities to the monitoring and evaluation unit in order to facilitate effective work and monitoring of the various.
• Support in the coordination of Monitoring functions within WFP’s M&E unit. This includes coordination with WFPs TPMs and donor TPMs.
• Provide and follow-up on WFP field monitoring including plans vs actual reports (monthly), ensuring that they are uploaded within WFPs monitoring reporting system.
• Support planning and implementation of M&E activities, contributing to long‑term monitoring strategies and alignment with WFP objectives.
• Organize TPM and Donor TPM field visits, including site selection and coordination with Cooperating Partners and Field Offices.
• Assist in field data collection exercises by designing field plans, defining timelines, training enumerators, and handling administrative follow‑up.
• Lead data reception processes by liaising with Sub‑Offices, field monitors, and enumerators to ensure timely and accurate data flow.
• Collect and verify site data to support TPM/Donor TPM visit planning and reporting.
• Provide direct administrative and operational support to the Head of the M&E Unit by managing daily workflows, scheduling and organizing meetings preparing agendas and documentation, coordinating field visit plans, and ensuring timely follow-up on action points to maintain smooth and efficient unit operations.
• Provide comprehensive administrative and operational support to the M&E Unit, including recruitment processes, procurement, travel arrangements, and financial tasks.
• Manage unit resources such as facilities, assets, and travel logistics, ensuring cost‑effective and timely operations.
• Coordinate M&E requests with internal units and maintain documentation and communication with external partners.
• Provide daily updates to the reporting system.

• Supported monitoring and evaluation of humanitarian projects by collecting field data, maintaining project databases, and preparing reports for internal and donor use. • Tracked project implementation to ensure activities aligned with objectives, providing logistical support during surveys and focus group discussions. • Safeguarded refugee rights and well‑being through regular field visits to settlements, host communities, and reception centers, identifying and reporting protection concerns. • Provided direct assistance to refugees by offering guidance on rights, available services, and referral pathways, while supporting case management through documentation and follow up. • Strengthened community protection networks by coordinating with humanitarian partners, local authorities, and community leaders to address risks of violence, exploitation, and discrimination.

• Working closely with the Chief of Party (COP) and Deputy Chief of Party (DCOP) to
maintain an effective system of project communication and record keeping.
• Take minutes at program staff meetings and distribute them accordingly.
• Training support: ensure program staff has all they need for training activities in
advocacy, institutional strengthening, media, gender, youth and monitoring and
evaluation.
• Coordinate closely with the logistics officer for events planning.
• Maintain schedules/calendars of programs and meetings.
• Facilitate communication between project components/directors and coordinators,
providing input into programmatic planning and feedback on program
implementation, to assist integration of program components.
• Interpret from English to Arabic for COP and visitors.
• Participate in training, seminars and staff meetings.
• Provide occasional analytical reports.
• Coordinate and organize meetings of various committees of the RGP as well as with
national & international partners and agencies.
• Maintain directory of all national & international partners.
• Maintain library database of program and partner publications and archive of hard
copies of deliverables.

Monitoring and Evaluation Duties
• Maintain the fund and ensure proper safeguarding at all times.
• Disburse the fund in accordance with the established policy.
• Maintain Petty Cash Register with every transaction.

• Train the new teachers
• Placement test for new teachers and students
• Design exams for different levels
• Preparing flash cards and teach methods
• Following up the teachers

• Collect the quotations
• Send and reply by mail and fax
• Translate mails and faxes from English to Arabic for management
• Writing and replying the commercial corresponding in English and Arabic
• Answering the phone and transfer to all offices
• Following up the new clients
• Accounting job (pay all office expenses )

• Answering the phone and transfer to all offices
• Writing and replying the commercial corresponding in English and Arabic
• Preparing the quotations and sending them to all our customers
• Following up the marketing people
• Following up the new clients
• Accounting job (pay expenses for employees daily)
• Preparing financial statements and reports on a monthly basis to the head office.
• Paying the salaries monthly to the employees.

• Manage all Marketing and Administration issues in Sanaa branch and reporting the
Marketing Manager Answering the phone and transfer to all offices.
• Write and reply all commercial corresponding in English and Arabic.
• Tele - Marketing for not less than 50 new prospects daily.
• Preparing the quotations, proposal and company profiles then send them to all our
customers and clients.
• Following up with the field-marketing people.
• Following up with the new clients.
• Scheduling daily appointments for manager.
• Pay daily office expenses