Whinky Sadsad

• Delivering administration support service for the smooth functioning on a daily basis, for the team that related to assigned Department.
• Handling of confidential and sensitive information involving continual inter-departmental relations.
• Preparing correspondence, answering telephone and personal contact for any coordination required.
• Liaise with other departments for arranging the logistics of resources and other related issues.
• Perform advanced, diversified, and confidential administrative and secretarial support.
• Handle a wide variety of circumstances and tasks involving the clerical and administrative functions of the Department.
• Creates chart and making reports as needed and ensure that all files are complete and properly maintained.
• Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs, booking and other source data.

• Provides a complete secretarial and administrative service to CEO to facilitate Al Misned Trading and Joinery processes.
• Provides a time management / diary service for the CEO to ensure ability to attend all key meetings at the appointed times.
• Establishes and maintains records and filling systems, replenishes stationery and arranges for the efficient operation of office equipment to ensure the managers can function effectively and efficiently.
• Makes travel arrangements in a time-effective way, including booking itineraries/venues, ensuring most effective use of CEO’s time.
• Informing and updating the CEO on matters relating to performance of role.
• Communicates CEO’s instructions or desires to various individuals and/or departments, and furnishes and obtains information from other managers.
• Receives and screens telephone calls, letters, and/or visitors, answers routine questions and furnishes information as necessary to ensure availability of data and efficiency of service.
• Accounting Duties of CEO such as monitoring the Payment Vouchers and Journal Vouchers.
• Handling, preparing and releasing Cheque payment accordingly.
• Preparing Proforma Invoices, Receipt Vouchers and Quotations in accordance to Company Policy.
• Processing the clearances for Exit employees and Employees on leave.
• Organizing and dealing with Recruitment of Employees and coordinates with Mandoob (PRO).
• Preparing Job Offer and Employment Application to process New Employees.
• In charge in the preparation and compilation of bidding documentation.
• Prepares routine letters, reports, memorandum for CEO’s signature (Circular), gathers and summarizes data to ensure availability of data.
• Provides a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
• Participating and proofreading some promotional & marketing materials like profiles, brochures and catalogues.
• Other duties may be assigned as per CEO instructions.

• Worked with all levels of the Internal Management and perform a variety of administrative duties.
• Performs various administrative tasks; organizes, prioritize and completes tasks in a timely manner.
• Preparing correspondence, agenda, reports, minutes, memo, forms and agreements, contracts.
• Maintain complete and accurate filing system of forms, records and general correspondence. Complies statistical information and prepares report as requested
• Coordinating with our Media Partners and maintaining a smooth business with our sponsors.
• Performs Sales task: Maintaining the sales record, computation and preparing of Sales Commission and Coordinates with our valued client.
• Preparing Sales Contract and filing in proper manner per company standards.
• Keeping track of the daily attendance of all the staff.
• Preparing Pay-rolls and Salary sheets.
• Preparing Request for Annual Tickets and Annual Leave of all staff
• Maintaining the records of Leave Holidays of all staff
• Performs various HR and Administrative tasks: Hiring of new Staff and preparing the settlement of all staff leaving.
• Performs various front-desk and reception tasks: Greets visitors, handle phone calls, arrange callbacks and relays messages. Make phone surveys, verification and enquiries for updating contact information of Mailing database
• Take part in any meetings to assure secretarial follow-through.
• Maintain office supplies, equipment and manage expenses
• Prepares purchases and departmental supplies orders; oversee the maintenance and repair of office equipment.
• Other duties related to the business may be assigned from time to time

• Prepares business correspondence and memorandum for office and employees.
• Directly Reporting to the Commercial Manager.
• Over-all in charge for business operations.
• Responsible for handling customer service and dealing with the client as per customer standard procedures.
• Preparing Sales Quotations, Credit and Cash Sales Invoice, Statement of Account of a client.
• Preparing Monthly Sales Report required by the management with Market Analysis for designated areas.
• Preparing Accounts Report: Summary of Monthly and yearly report as per General Accounting Procedures.
• Supervising the Staff: Staff Schedule and Staff Training.
• Flight booking and follow-up necessary documents of the staff.
• Monitoring the confidentiality of client and employee’s database.
• Follow - up shipments and assisting the Logistic Coordinator from incoming and outgoing goods.
• Monitoring cash flow of the business.
• Preparing Letter for Request and Petty cash reimbursements.
• Balancing of accounts from the system software.
• Follow - up credit customers such as Hotels, Restaurants, real estate and other related companies.
• Organizing the needs in preparations for exhibit or any events joined by the company.
• Responsible and In-charge for set-up of new showrooms.
• Stand as a company representative for any events and exhibits.
• Filing and monitoring of documents needed for Sales coordination.
• Conducts Mid - year and yearly Inventory with the assistance of accredited Auditing firm.
• Monitoring and maintaining the daily needs of the showrooms.
• Stock - taking and Interior Designing.
• Visual Merchandising: Monitoring the stocks displayed.
• Perform various tasks as per management required with minimum supervision.

Awards Received : Exquisite Performance
August 2008

Acting Showroom Manager
July 2007

• Perform Administrative and clerical office tasks
• Responsible for searching temporary staff for production of a certain project.
• Preparing payroll account for temporary and contractual employees of a project.
• Managing the Warehouse Operations (Warehousing).
• Preparing Monthly and Yearly Inventory Report as per management required.
• Monitoring the physical quantity of all items to maintain the minimum stock level.
• Coordinates with the Production Planner in preparation of materials for production ready for dispatch to a project.
• Coordinates with accounting office: Inventory, Request and Reimbursements.
• Directly Reporting to the Plant Supervisor.
• Monitors and handles administrative office needs: Supplies, utilities and other maintenance materials in the office.
• Handles and maintain good rapport to the suppliers.
• Responsible for handling calls such as follow-ups and client inquiry.
• Performing various tasks assigned by Immediate Plant Supervisor.

Documentation
• Coordinated with various Government Agencies (Liason) such as Bureau of Internal Revenue, Assessor’s Office and Registry of Deeds.
• Prepares Sales Contracts: Deed of Sale, Deed of Absolute Sale, Contract of Lease and other related documents.
• Prepares Documentation Status Reports and other reports required by the management.
• Helped maintain confidential reports and client database file.
• Secure and monitors the safety of Land and Condominium Titles and other original documents in safety vault.
• Follow-up documents needed for transferring of titles.
• Process Commission Forms of Marketing Sales personnel for endorsing to accounting office.
• Recommends other system and procedures to hasten processing documentation.

: Billing and Collection
• Prepares Monthly Collection Reports for all projects required by the management.
• Prepares Daily Collection Report and Miscellaneous Income Report.
• Prepares Monthly Association Dues Statement of Account.
• Issued Provisional receipts for client and process Official receipts endorsed to the Accounting office.
• Monitoring Postdated Cheques in safety vault for monthly amortization.
• Deposit all cash and cheques collections of the company in an authorized bank regularly.

Credit Investigation
• Conducts telephone and field verifications of prospective and existing client.
• Accomplish Personal and Business Verifications Report.
• Prepares Final Investigation report and endorsed to Head of Division.
• Coordinates with Marketing Support Group.
• Entertain telephone Inquiries of Client Inquiry.
• Handles confidentiality of personal information of client database.

On-The-Job Training
• Assisting the Sales Supervisor.
• Customer Service: Inquiries and follow-ups.
• Preparing Sales Contracts and other required documents for transferring of Land titles to the owner after sales.
• Filing documents to the desired folder and keep in Filing cabinet.
• Monitors Client Documentation Status in the system.