Document Controller / HR Staff / Project Administrator
URBACON TRADING & CONTRACTING - QATAR
Total years of experience :15 years, 5 Months
Duties & Responsibilities:
Responsible for screening and conducting preliminary interview of selected candidates.
Scrutinizing portfolio and making sure that the candidates are qualified and possess appropriate documents.
Coordinating with HR Head Office for the offer and other on-boarding requirements of selected qualified candidates.
Assisting/briefing/introducing newly hired employees to SAP program and application.
Creating IT tickets based on site Staff concerns and issues.
Preparing Manual Time Sheet for under process employees
Delivering/Issuing Disciplinary Action / Warning Letter to Staff whoever commits violation of company rules and regulations.
Coordinating to all Department Heads for all HR/Admin relevant matters.
Coordinating Employees’ QID, Hamad Health Card, Private Insurance Card & Air Tickets.
Coordinating Employees’ Transportation and Accommodation.
Monitoring and registering COVID-19 related agenda.
Catering day-to-day concerns of site staff pertaining to their individual concerns
Closely working with site Senior HR Operations Manager and performing other functions as deemed necessary or as per instructions.
Working as well with Site Admin Manager in site mobilization, porta-cabins, furniture and fixtures, office equipment and supplies.
Duties & Responsibilities:
Responsible for all submittals to main contractor Fahad Bin Abdullah - Engineering & Contracting (FBA-E&C) and Arab Engineering Bureau (AEB - Consultant) such as Shop Drawings, Material Submittals (including samples if applicable), Request for Information (RFI), Technical Submittals, Method Statement, Inspection Request, Material Inspection Request, Daily Report, Weekly Report and Monthly Report as well as Correspondence.
Maintaining and updating all project logs, sending emails internally and to sub-contractors.
Petty Cash Summary and Replenishment
Order and control office and pantry supplies
Monthly staff time sheet and leave request.
Oversee all project assets and properties.
In full coordination with the Main Contractor and Consultant
Nature of the Job: Responsible for site office operations, submissions and coordination.
Duties & Responsibilities:
✓ Responsible for all submittals to main contractor Fahad Bin Abdullah - Engineering &
Contracting (FBA-E&C) and Arab Engineering Bureau (AEB - Consultant) such as Shop
Drawings, Material Submittals (including samples if applicable), Request for Information (RFI),
Technical Submittals, Method Statement, Inspection Request, Material Inspection Request,
Daily Report, Weekly Report and Monthly Report as well as Correspondence.
✓ Maintaining and updating all project logs, sending emails internally and to sub-contractors.
✓ Petty Cash Summary and Replenishment
✓ Order and control office and pantry supplies
✓ Monthly staff time sheet and leave request.
✓ Oversee all project assets and properties.
✓ In full coordination with the
Nature of the Job:
Responsible for all submittals to main contractor Arabtec Construction Company (TiME Qatar, Gensler, CEG International) such as Shop Drawings, Mock-up Drawings, Material Submittals (including samples if applicable), Request for Information (RFI), Technical Submittals (Calculations), Method Statement, and (COD) Close Out Documents (As-Built Drawings, Red Line Drawings, Testing and Commissioning Method Statement, Operation and Maintenance Manual, Warranties, Close Out Reports.
Maintaining Weekly Close-Out Report Tracker, E1 Material Submittal, Method Statement & Technical Submittal Logs, RFI Logs, Testing & Commissioning Logs, Incoming from Main Contractor & Sub-Contractors Logs, Outgoing to Sub-Contractors Log, scanning & sending PDF files through email according to distribution mark-up done by Project Manager / Project Director. Proper filing & labeling of documents.
Scrutinizing, proper & keen checking of submittals from 3 main sub-contractors ECONOSTO Fire Fighting Co. (Fire Fighting), Structurel Qatar (Low Voltage) and Johnson Controls International (Extra Low Voltage) before proceeding to the next course of action.
Main Tasks & Responsibilities:
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, mock-ups, materials, method statements & RFIs.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Daily coordinating and maintaining good working relationships with the Main Contractor (Arabtec) as well as with 3 Sub-Main Contractors; Johnson Controls Inc.(ELV), Structurel Qatar (LV) & Econosto(FF) for smoothness of the workflow.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
Skills and Competency:
• Knowledge in use of database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques.
• Good Communication skills
• Optimistic, Goals Oriented and Can Manage Work Under Pressure
MEP Services = Mechanical, Electrical, Plumbing & Fire Fighting
Duties & Responsibilities:
Maintains and manages all important documents of the company and assures that it is easily
accessible and stored. Examines & scrutinizing thoroughly related files before submitting to DAEP/ADPi
(client’s consultant) such as Shop Drawings (incl. As-Built), Material Submittal (incl. samples, if
applicable), Method Statement Submittal, Site Clarification Request, Confirmation of Verbal
Instruction, Document Submittal, Subcontractor Approval Request and Work Notification. Proper
recording and tracking of the replied/commented submittals from the consultant and transmitting
officially to the two main subcontractors of the MEP which are Emirates Falcon Electro-Mechanical
Company (EFECO) and SMARTWORLD (Dubai World Central).
Updating and Monitoring of all USMS On-Going Projects. Preparing Notice to Proceed Documents as well as its individual contracts for renewing expired projects.
Updating and maintaining the company’s Capitalized & Expensed Fixed Assets record by conducting manual & physical Inventories of main office and on-site project assets.
Preparing and making of Write-Off Request for Assets that are Beyond Repair / Obsolete / Surplus / Accidental Loss and Expired.
Preparing and making of Asset Transfer Order from one project to another.
Preparing Asset Data Form for newly purchased assets including full description & information for submission to Materials Dept. for issuance of permanent Tag Number.
Maintaining and updating the Asset Maintenance Record, Asset Data Form and Preparing Materials Request.
Preparing of Work Order Reports using Oracle Program.
Assisting the Estimator in preparing Projects Cost Analysis & Bill of Quantities.
Preparing Monthly Time Sheet (Payroll) of rental/outside company manpower.
Working under the direct supervision of company’s Section Head and Accountant. Coordinating with SBG - O&M Head Office, Materials Dept., Insurance Section and other related jobs as per discretion of superiors.
Bachelor of Science in Commerce - Business Management