Wilma Diane Agpalo

Handling and preparing daily cash sales for deposit.
•Handling and preparing daily checks for deposit.
•Sending weekly ageing report to salespersons.
•Preparing monthly entries for customs.
•Preparing monthly marine insurance declaration.
•Invoice tracking and filling.
•Sending customer’s monthly statement of accounts.
•Following up customer’s payment over dues.
•Responsible for daily receipt voucher entries, journal voucher entries, post dated check entries, payment voucher entries, debit notes, credit notes, sales return entries, some purchase related entries, discount entries etc.
•Filling documents and other clerical works.
•Invoice amendments, which include resolving of issues, such as missing goods receipts, pricing differences, quantity issues and the like, in communication with the concern contacts from business units.
•Invoice cancellation.
•Invoice scanning.
•Petty cash handling.
•Inventory related entries-batch transfers, stock adjustment etc.
•Bank Reconciliation - Daily/Weekly/Monthly
•Postdated cheques reconciliation - monthly
•Intercompany reconciliation
•Customer/ Supplier reconciliation - tracking of variances
•Monitoring of deductions from customer which includes untagged discounts, rebates and other marketing support funds to ensure that there are no over deductions and not contracted deductions.
•Validation of customer deductions by making sure that the deductions have supporting documents and deductions are in-line with what is contracted.
•Responsible in controlling whether to allow to not to allow to make invoice for customers due to unpaid overdue.
•Account opening in the oracle system - customer/supplier/item/promotion items
•Purchase order checking and posting - making sure that all related documents needed are complete
•Customs deposit reconciliation
•Handling company assets-phones/laptops
•Vat entries.
•Daily/Monthly reports for sales team
•Etisalat - cug bills, DEWA, Salik, ENOC online checking
•Preparing local supplier’s payments

In addition, I also worked as part of customer service department:
•Ensure the adequacy of sales-related equipment or material
•Respond to complaints from customers and give after-sales support when requested
•Store and sort financial and non-financial data in electronic form and present reports
•Preparing quotations.
•Handle the processing of all orders with accuracy and timeliness
•Inform clients of unforeseen delays or problems
•Monitor the team’s progress, identify shortcomings and propose improvements
•Assist in the preparation and organizing of promotional material or events
•Coordinating with purchasing team on the enquiries sent by our sales team regarding product availability etc.
•Updates the sales people on the current position for their respective buyers.
•Maintaining a healthy relationship with existing customers while opening up fresh customers or introducing other products to the existing customers.
•Providing sales and administrative support involving efficient handling of top and confidential agreements.
•Preparing monthly, weekly or daily sales analysis.
•Preparing proposals, agreements, and sales reports.
•Collecting, analyzing, evaluating and accounting the information in order to increase productivity of sales.
•Answer all incoming calls in a professional manner and in line with company policy and transfer calls as appropriate
•Schedule and confirm appointments and maintain calendars
•Handle incoming and outgoing mail and email
•Invoicing through Oracle
•Printing LPO’s for invoicing and making sure that no LPO is missed out so we can deliver all the orders

Handling of the daily distribution of documents to be process by team mates.
•Filling of all documents.
•Conduct periodic inventory of accountable forms (weekly/monthly).
•Reviews thoroughly negotiability of peso and dollar checks before sending it to Central Clearing/Treasury Operations.
•Ensures completeness and validity of all source documents.
•Tally cost of accountable forms/supplies per inventory with SOC/T B balances.
•Tally daily CASA and Time Deposit balances per posting summary report with SOC/TB balances.
•Review validity of movements and balances of GL accounts, schedules / SLs should be equal to SOC/TB.
•Ensures that all reports are prepared/reviewed without error and records are safely kept and available when needed.
•Prepare, verify completeness, and submit all accounting reports due daily, weekly, monthly, and quarterly and on the other deadlines.
•Assists the branch accountant on the submission of required audit reports.
•Verify and analyze all error corrected transactions.
•Ensures that correct GL accounts were use in validating different transactions.
•Review teller transaction log before closure of tellers’ till to check intrabooks and backdated entries.
•Tally FCNC, CIV cash in ATM and other sensitive accounts per actual cash count and/or reports with SOC.
•Reviews cash deposit slips, check deposit slips, withdrawal slips, transaction tickets etc if they are properly filled out by the client they must be tally in the validation of the CSAs, genservs and marketing assistants.
•Responsible for ensuring completeness of checks sent out for clearing, call back of transactions for the day and encoding of accounting entries in the General Ledger System and generation of accounting reports.

Computes salaries of employees.
•Process the leave application and reimbursement of the staff.
•Ordering and maintaining supplies.
•Schedule and confirm appointments for clients.
•Responsible in computing corporate taxes.
•Record daily expenses and income.
•Ensuring that there is no overdue on accounts receivable and accounts payable.
•Bank reconciliation
•Customer accounts reconciliation
•Inventory stock count.
•Provides information to management.
•Processing of purchase invoices for payment, which includes resolving of issues, such as missing goods receipts, pricing differences, quantity issues and the like, in communication with the concern contacts from business units.
•Ensures invoice payments
•Manage electronic fund transfers
•Review expense reports and cash advances