Procurement Manager
Headway Group of Companies
Total years of experience :16 years, 5 Months
Position Description:
Responsible for leading and developing all procurement activities for the projects and group’s different offices. Developed and implement procurement policy and standard operating procedures and provide technical guidance on contractual and procurement matters to the team. The aim is to drive consistent control and to embed best practice of procurement across the Group.
Key Responsibilities:
• Working with project managers and other stakeholders to identify the material and services required, and then sourcing, negotiating, and securing the best prices and terms.
• Managing relationships with suppliers and Subcontractors, and ensuring that deliveries are made on time and in compliance with the project's specifications
• Prepared, implement and administer procurement policies and procedures.
• Ensuring any variation is signed off by the client/consultant.
• Monitoring cost and time of the project till completion to ensure it is in line with projection.
• Coordinate with Finance Dept and ensuring payments are on time as per the contract.
• Identification and explanation of variances between actual costs and plan, earned values and forecasts, and communicate to the Project Managers, Finance Dept and CEO.
• Conduct performance evaluations, takes corrective action as necessary, recommends promotions and salary actions, and arrange training programmes.
• Developed plans for the effective organization and temporary storage of project materials and general inventories at various company warehouse locations.
Position Description:
Responsible of Procure to Pay cycle through Oracle ERP cloud, including but not limited to; generating RFX, negotiate terms, bid summary evaluation, PO award and PO close out, follow up for PDC / CDC and generating different Procurement/Supply Chain reports.
Key Responsibilities:
Sourcing new suppliers and sub-contractors; evaluate based on price, quality and delivery, and maintain their information on company online management system.
Opening negotiation by sending RFQ, RFP or RFI, getting offers and ensure compliance of received offers with the specifications.
Preparing comparison sheets for the received offers as per the procurement policy.
Preparing Purchase Orders & Agreements, getting approvals and sending to suppliers / subcontractors, Site team & QS Department.
Expediting delivery of equipment and materials ordered, tracking vendor’s progress and preparing regular reports.
Liaise with Finance Department to ensure accurate and timely payment of invoices and follow up for PDCs and CDCs also.
Assist in setting invoice and contract disputes and handle change orders requests.
Managing and verifying resolution of any delivery discrepancies and necessary approvals and documentation.
Communicate with selected suppliers & subcontractors for providing (Prequalification Documents & required submissions).
Follow up project’s managers for submissions approval.
Participating in department training sessions, share own expertise and experience.
Verifying availability of requested material in main store & provide coordination between site team and logistic department for transit material for different projects.
Current Job Achievements:
Implementation of Oracle ERP Cloud (Procurement Module) includes: item mapping by following UNSPSC (United Nations Standard Products & Services Code), creation of suppliers & subcontractors, security Matrix roles, responsibilities and hierarchies).
Undertake training, resolving office and site team’s issues related to Oracle ERP (Procurement management).
Generating of all OTBI (Tracking reports) related to Procurement/Supply Chain Management.
Participate in Creation of Procurement Policy and scope matrix in coordination with other departments.
Position Description:
Worked as a Purchase Officer at Arabtec Construction LLC for more than 5 years, my duties were: overseeing material stock at different projects and Communicate with other departments and vendors. Responsible for the requests of material and equipment needs for ALD (Arabtec Living Division) projects.
Key Responsibilities:
Generating requisitions through ePROMIS (ERP Procurement), for temporary material, heavy and light machinery, furniture, stationary and Pantry items and EDP items.
Interface with existing suppliers (e.g. RFQs, receive quotations, negotiate prices, obtaining samples) and finding new suppliers for credit facilities.
Distribution of POs at different projects and coordinate with store keepers for Delivery Notes, Store Transfer Vouchers and Goods Receipt Notes.
Correspondence and dealing with suppliers regarding shortages and rejections, reported by site and store keepers.
Verify and submit critical invoices to accounts dept and follow up for PDC/CDC and pending payments.
Evaluating the requested quantities of site engineers, check the available stock at Arabtec Villas Division’s different projects before processing the purchase request.
Maintaining purchase files and records (From the request till the Delivery), keeping various departments informed of the progress of their indents in case of delay in obtaining supplies, requested.
Job Description:
As an Admin/Accounts Manager at uPVC pipes manufacturing company, I was accountable for all Finance, accounting, and administration functions. Lead my team to achieve our targets. Meeting with C.E.O on internal and external business environment to ensure the growth
Key Responsibilities:
As a manager of the company, reporting directly to CEO, helped the company grow from Rs.40 million turnovers in 2008 to over Rs.80 million in 2012.
Generating monthly profitability & turnover reports to provide feedback to C.E.O on financial performance.
Purchasing, participating in tenders and importing material.
Managing cash book, preparation of monthly cash budget and cash flow statement and performing aging and variance analysis.
Managed company’s bank accounts by preparing bank deposits, transfers between accounts, and monthly reconciliation of all transactions.
Monthly GST e-filing and preparation for sales tax refund.
Producing financial statements like P&L statement and Balance sheet, financial data entry as well as costing and pricing of a product.
Managing personnel, their payrolls and resolving issues.
Monitoring of accounts receivable and payables to ensure that receivables and payables are maintained in a timely manner.
Reconciliation of accounts on monthly basis or whenever it is required.
* Top ten position holder. * Member of Blood Donor Society
