Document Controller
Mani Group
Total years of experience :12 years, 2 Months
Process onboarding of newly assigned employee in the site office.
• Apply approval and process vehicle access inside the restricted operational zone.
• Attend biweekly Contractor Safety and Coordination Meeting.
• Obtain approval for material and visitor gate pass.
• Process monthly invoices for manpower services render and chemical deliveries.
• Monitor and submit team daily attendance report to Contracts Management.
• Monitor and replenish department office stationery supplies as needed.
• Prepare and submit employee timesheet to Contracts Management.
• Coordinates team absences with the client’s focal point.
• Record team safety manhours and submit report to EHS Compliance.
• Taking minutes of the meeting of the team weekly meeting and disseminate to the team for reference.
• Received chemical purchase order and enter in our PO monitoring sheet.
• Weekly submit report to trade and compliance dept for new chemical PO received.
• Performs other duties and responsibilities assigned by the department head.
Establish and maintain filing systems, track project progress using schedules and spreadsheets, and report to the CS&U team on the status of documentation. • Coordinate requirements for vendor representatives, including establishing schedules for vendor personnel on site, assisting vendor organizations with travel and accommodation requirements, and establishing and tracking requirements for vendor documentations and signoffs. • Identify requirements for project completion and assemble and track documentation required for project handover to the client’s Operations organization. • Prepare the Site Integrated Commissioning Plan (SICP) this includes procedures, schedules, action tables, responsibility matrixes, etc. to ensure that the SICP is executed properly. • Assist the C&SU Leader in assembling, distributing and tracking progress of the Start Up -Readiness Review Value Improvement Practice as required. • Support the development of the unit/plant’s C&SU procedures by C&SU team.
File and follow-up for the employee overtime, vacation leave, petty cash and stationery.
• Organize department conferences and meetings for office personnel.
• Compile monthly man hours worked data and record in the Monthly Man Hours Report.
• Prepare Critical Safety Procedure Audits
• Change all the GI/CP to new format and upload in the system.
• Prepare Monthly Safety Man-hour and submit to EHS Manager.
• Communicate to all active Contractors Company for Auditing.
• Prepare MOM of Environmental Safety Committee & Management Safety Committee meetings.
• Update the Plant Safety Audit action item
• Proofread and submit to the EHS Manager letter correspondence for environmental safety reports.
• Performs other duties and responsibilities assigned by the department head.
Philippine License Nurse