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Yara Kholief, Office and SHE coordinator

Yara Kholief

Office and SHE coordinator·AstraZeneca

Egypt

Bachelor's degree, Accounting - English section

Work experience

Total years of experience: 14 years, 5 months

Office and SHE coordinator

October 2016 - Present

AstraZeneca

Egypt

October 2016 - Present

Office Coordinator:
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains the office cleanliness & tidiness.
• Preparing PR’S for purchasing cars for employees as well as hotel accommodation & flight booking.
• Contributes to team effort by accomplishing related results as needed.
• Assisting in some important functions in HR activities .
SHE Coordinator
• Preparing & providing presentation for Drive Success program (How to drive Safely).
• Preparing monthly Audit report for the office.
• Maintaining car accident data report for employees.
• Prepare quarterly track wise report for employees.
• Responsible for registering new vendors (Related to Admin. Department).
• Preparing Analysis for different areas like car accident analysis

Company industry:
Pharmaceutical Manufacturing
Job role:
Administration

Customer Relation

February 2003 - September 2005

Toyota Egyp

February 2003 - September 2005

service data weekly.

Company industry:
Automotive Dealership & Distributor
Job role:
Customer Service and Call Center

Marketing Coordinator

March 2002 - January 2003

Toyota Egyp

March 2002 - January 2003

Establish link with Toyota Club members.
•Handle the communication activities with Toyota Club sponsors, members & dealers.
•Responsible for the data entry & update of database of Toyota Club.
•Responsible for the data entry & update of database of Toyota monthly sales figures.
•Implementation of marketing analysis.

Company industry:
Automotive Dealership & Distributor
Job role:
Marketing and PR

Account Executive

July 2001 - February 2002

Aspect Advertising Agency

July 2001 - February 2002

Establish link with clients.
•Communicate the work of the creative team to the clients.

Company industry:
Advertising
Job role:
Accounting and Auditing

Sales & Marketing Trainee

June 2001 - September 2001

Le Meridian Cairo hotel

June 2001 - September 2001

Organizing Committee of Docu World seminar, the document Company Xerox

Job role:
Sales

Sales & Marketing trainee

June 2000 - September 2000

Le Meridian Cairo hotel

June 2000 - September 2000

Job role:
Sales

Office Coordinator

-

-

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Completes projects by assigning work to clerical staff; following up on results.
Prepares reports by collecting and analyzing information.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Maintains the office cleanliness & tidiness.
Preparing PR’S for purchasing cars for employees as well as hotel accommodation & flight booking.
Contributes to team effort by accomplishing related results as needed.
Assisting in some important functions in HR activities .


SHE Coordinator
•Preparing & providing presentation for Drive Success program (How to drive Safely).
•Preparing monthly Audit report for the office.
•Maintaining car accident data report for employees.
•Prepare quarterly track wise report for employees.
•Responsible for registering new vendors (Related to Admin. Department).
•Preparing Analysis for different areas like car accident analysis.

Job role:
Administration

Education

University Commerce

June 2001

June 2001

Bachelor's degree, Accounting - English section

Egypt

El Orouba Language School

June 1997

June 1997

High school or equivalent, Thanweya Ammma

Egypt

,

Orouba Language school

June 1997

June 1997

High school or equivalent, High school - Thanweya Amma

Egypt

Skills

AS/400
Beginner
AS/400
Beginner
CLERICAL
Intermediate
CLERICAL
Intermediate
CONFERENCES
Beginner
CONFERENCES
Beginner
DATA ENTRY
Intermediate
DATA ENTRY
Intermediate
DATABASE ADMINISTRATION
Intermediate
DATABASE ADMINISTRATION
Intermediate
MARKET ANALYSIS
Intermediate
MARKET ANALYSIS
Intermediate
MARKET RESEARCH
Expert
MARKET RESEARCH
Expert
RECEIVING
Expert
RECEIVING
Expert
SALES
Intermediate
SALES
Intermediate
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert

Languages

Arabic

Expert

English

Expert

French

Beginner

German

Intermediate

Training and Certifications

Training
Compliance training
AstraZeneca office
Jan 2017
3PRM Training
AstraZeneca office
Feb 2017
 Secretary using computer techniques
(MEAG)Middle East advisory Group, Cairo-Egypt,
Mar 2004
 MS XP Package course
- United Technology Computer Learning Center, Cairo-Egypt
Oct 2004

Hobbies and interests

Traveling

I have traveled a lot inside Egypt as well as travelling abroad. I have went to Dubai(Lived there more than 6 years), Germany (1 year ), Prague, Switzerland, Venice, France, Italy, Kuwait.