Senior Admin/Office Manager, Executive Assistant to Top Management/Corporate Communications
Freelance
Total years of experience :26 years, 11 Months
Professional Outsource Freelancer at Office Management and Administration, Translation and Multiple required Research creation for Government and Legal Sectors. My experience at the most reputable companies within the UAE had made me a trustworthy and dedicated candidate that can be fully relied on
⦁ Browsed, researched and created reports on land, commodities, projects,
bullions, Money Market and natural resources
⦁ Assisted the CEO and Managing Director in preparing Presentations,
memos, VIP delegation arrivals and researches required for initiating new projects
⦁ Quickly became a trusted assistant to the company president, executive
staff and office manager and earned a reputation for maintaining a
positive attitude and producing high-quality work
⦁ Assistant and Office Manager to the Strategic Adviser, having to represent
him and the company's Executive Board members in many occasions:
⦁ Learned and performed Currency and Bullion trading online using
Meta-trader, special ADS platform, Forex Factory Calendar analysis,
Projection Reports on Currency status and giving general information on
Option Trading
⦁ Assist on getting visas and entry permits for VIPs from all over the world
Organizing Events, purchasing gifts, Car rentals, Purchase Orders and
Requests, Ticket Purchasing, etc.
⦁ Legal Minutes of Meeting, memos, translation both oral and written,
creating budget sheets, creating reports on best prices and offers for our
daily requirements
⦁ Meeting VIPs at the airport, escorting them and assuring that they get the best service and ultimate entertainment and professional assistant upon their request
⦁ A 24/7 on-call duty, with intensive alertness and efficiency, while
communicating with many sectors and premises worldwide
⦁ Summarizing large numbers of studies into minimal documentation, while providing the vital key points
⦁ Monitoring Office requirements on daily basis, during weekends and even
public holidays; office equipment, stationery, paintings, food & beverage,
maintenance, lighting, TV Screens, Office applications and interior office
design etc while assuring to get the best quality with perfect prices and offers
⦁ Produced ad hoc reports and documents for senior team members
⦁ Assisted various business groups with document organization and
dissemination during acquisitions
⦁ Analyzed departmental documents for appropriate distribution and
filing
⦁ Performed initial client assessment and analysis to begin research
process
⦁ Responded to customer requests via telephone and email.
Researched and updated all required materials needed for firm and
partners
⦁ Verified data integrity and accuracy
⦁ Implemented marketing strategies which resulted in 12% growth of
customer base
⦁ Served as executive assistant to the management team, handled a busy
phone system, functioned as primary liaison to customers and ensured a
consistently positive customer experience
⦁ Created automated daily stats report that reduced inaccuracies and
provided management with an important decision-making tool
⦁ Handled day-to-day agenda, minutes of meeting, bilingual translation,
travel coordination, meeting requests for Vice Chairman with CEOs, CFOs,
Ambassadors, Ministers and all related visitors and VIP Personnel that
included:
⦁ Handled and managed Executive Office
⦁ Communicated effectively with CEOs, CFOs, Managers and External VIPs
to plan meetings
⦁ Established strong relationships to gain support and
effectively achieve results
⦁ Helped coordinate and orient recruitment events and Job requisitions
⦁ Entrusted to manage office in the Vice Chairman's absence. Provided
timely, courteous and knowledgeable response to information requests;
screened and transferred calls; and prepared official correspondence.
⦁ Developed innovative PowerPoint presentation for Site Plans, Projects and
Media Press Releases
⦁ Handled Petty cash, Hardware and Software requirements and purchases
⦁ Dealt with HR to coordinate interviews, Employee Evaluations and
⦁ Travel arrangements for nominated candidates
⦁ Copied, logged and scanned supporting documentation
⦁ Analyzed departmental documents for appropriate distribution and
filing
⦁ Supported Chief Operating Officer with daily operational functions.
⦁ Entered details such as payments, account information and call logs
into the computer system
⦁ Researched and updated all required materials needed for firm and
⦁ partners.
⦁ Handled many-sided administrative tasks (e.g., data entry, filing, records
management and follow-up requirements) as the assistant to the Vice
President Financial Control directly, while assisting EVP Finance, Planning
and Reporting Manager, Financial Control Manager and Projects Control Manager
⦁ Coordinated travel arrangements, maintained database and ensured the
delivery of premium services to the Finance Managers
⦁ Handled and managed EVP Finance Office
⦁ Communicated effectively with multiple departments to plan meetings
⦁ Established strong relationships to gain support and effectively achieve
results
⦁ Helped coordinate and orient recruitment events and Job requisitions
⦁ Entrusted to manage office in the supervisor's absence. Provided
timely, courteous and knowledgeable response to information requests
screened and transferred calls; and prepared official correspondence.
⦁ Developed innovative PowerPoint presentation
⦁ Earned excellent marks on performance reviews, with credentials for
excellence in areas including work volume, accuracy and quality; ability to
learn and master new concepts; positive work ethic; and commitment to
providing first class service
⦁ Registered Payment Vouchers, Expense Reports, Expenditure Reports,
⦁ Budget Planning, Petty Cash Vouchers, Correspondence Register and
Loan/Advance Salary Applications
⦁ Assisting Support Services Manager (SSM) at all office activities in addition to ensuring proper coordination between SSM and Support Services Dept.
(SSD) staff, in an effective and efficient manner
⦁ Daily office administration matters pertaining to Support Services Manager Office
⦁ Ensure that all Weekly Reports are delivered by staff on time
⦁ Arrange daily meetings' calendar and Minutes of Meeting
⦁ Assisting General Services Manager and Vice President when required
⦁ Supervise all Receptionists, Security and External Seconded Employees and distribute upon Duty Roster
⦁ Maintain good relations between Supervisors and Colleagues and provide
various office support services to Support Services Dept. & General Services Relation Dept. (GSRD) staff
⦁ Prepare Hotel Membership Schemes, while providing the necessary
required information regarding Hotels; payments, invoices etc.
⦁ Assist in scanning and developing ADCO Clubs' Amenity Passes
⦁ Effective human relations and problem controller of hyper or awkward
situations
⦁ Conveys instructions to SSD staff, where necessary
⦁ Observe and control SSD staff time attendance, provide information to
⦁ GSRM's Assistant for update and report violations to SSM
⦁ Control and update the On-Line Leave request - Oracle (HR activities) in
coordination with HR
I have been chosen to be a part of the Information and Technology Group
and created a project study in Media Conversion and a user Guide to our
ZRMS system
• Assigned to rearrange the filing and records of the Security offices
• Included in many Budget creations of Paper Use Statistics by each
department
• Assigned to hold internal training to ZRMS users and assist each department to
create physical and computer spaces for their records and documents
• Created Studies and Researches for new ideas of Record Managing and
Electronic Media Conversion - which led to implementing ZADCO's
records software
• Give training and assistance to all departments in preparing and
categorizing their documents along with tutoring the principles of the
database
• Process incoming information i.e. Documents, files, reports, manuals and
drawings; sort, check and arrange the information prior to integrating the
information into existing systems
• Uses Databases to Locate and track information and retrieves information
from the record stores as required while ensuring the information booked
out, upon-return re-files or places the information back in storage systems.
• Secretarial and Administrative tasks such as emails, memos, transmission
slips, facsimile and all official and administrative chores
Managed administrative and managerial requirements; telex, Audio
• Minutes of Meeting, Navigation messages and filing
• Handled Petty Cash and safe money counting
• Attended calls, prepared memos and budget spreadsheets
• Booked reservations, organizing agendas and calendars
Business Administration Specialized Organizational Analysis upgraded 2019 quarter
Diploma equivalent to 1 year College Degree via correspondence and audit of University of Cambridge England