Senior Accountant
Mazrui Group
Total years of experience :14 years, 1 Months
• Accurate processing of daily sales invoices / EOD sales reports
• Accurate processing of credit card transactions including reconciliation of credit card receivables & follow up with the banks for outstanding amount.
• Daily monitoring of cash collections & make sure the daily collections are deposited in the bank the next day morning.
• Regular reconciliation of all the existing banks accounts & clear the reconciled items on regular basis.
• Accurate processing of supplier invoices, in line with agreed payment terms.
• Processing and reconciliation of supplier payments, after internal department approvals and reconciling statement of account from vendor.
• Maintaining prepayment schedules
• IFRS calculation for right to use of Asset
• Dealing and accurate with the preparation and submission of VAT returns on a monthly basis
• Maintaining Fixed Asset register & proper depreciation schedule.
• Open new supplier accounts in the system, ensuring all appropriate authorizations have been documented and supplier details provided are correct and complete.
• Processing & booking of Expense claims.
• Providing documentation evidence during Internal & external Audit or Internal man-agement in case of queries for expenses.
• Accurate booking of petty cash expenses after proper authorization and supporting documentation, reconciling petty cash on regular basis.
• Reviewing expenses accounts for the month and passing necessary accrual entries and maintaining accrual schedules
• Assisting and participating in Monthly/Quarterly/Yearly closing activities.
• Preparing monthly presentation file of financial review for Executive Committee.
• Assisting and participating in Financial Planning/Quarterly Forecast & Budget prepara-tion.
• Oversee and follow up on insurance renewals
• Review rental contracts & supplier contracts.
Inventory & Operation
• Trusted to assist Manager of Operations with completing monthly/quarterly perfor-mance reports for stakeholders.
• Problem solving skills through helping customers with moderate to difficult banking is-sues and concerns. Assisting in training new customer service employees and tellers.
• Maintained high level of communication with colleagues on all levels including Head of operations. Organizing and conducting weekly staff meeting, discussing new objectives, feedback from customer and sales promotions.
• Coordinated and reconciling physical inventories regular stock takes and Conducted in-vestigations into inventory discrepancies by researching variances and identifying root causes
• Provided on a daily basis to manager sales, inventory and Ageing reports and monitored weekly inventory ageing reports to ensure proper inventory levels.
• Co-ordinate with forwarder for all shipment of local and international suppliers and tracked record of all the shipment documents, reports and operations regarding delivery of our product
• Item Creation and assigns barcode to products and uploading the inventories to POS
E-commerce
• Managed online retail store grossing $100, 000 per month in sales; accountable for all development, operations, and quality control procedures
• Responsible for merchandising, sourcing and marketplace account management func-tions.
• Oversaw receiving and processing of orders made online marketplace account (Shopify) and/or over the phone, maintaining a high level of accuracy with sales team
• Designed, deployed, and maintained databases to track customer orders and product inventory
• Monitor due from Credit Card, Third Parties and other Payment Processors
• Review, reconciliation and analysis of credit card and processor statements including the monitoring of daily settlements and chargeback and resolution of discrepancies.
• Develop sales strategy for existing inventory and new product launches
• Leading the development of month end reporting and analysis (including a full P&L view of ecommerce profitability, profitability by store/ product category, analysis of stock position etc
Responsible for doing monthly book closing by end of the month for previous month
Responsible for Bank reconciliation by closing by end of the month for previous month
Responsible for Group Company Account Reconciliation by end of the month for previous month
Coordinating with Statutory Auditors and resolving audit queries on their areas
Project expenses accounting and project capitalization and MIS reporting for all projects
Fixed assets booking and maintaining fixed assets register
MIS (daily, weekly, fortnight and monthly)
Vendor management and vendor reconciliation
Finalization of accounts
Ensure final settlement is close within the cut-off day from the date of last working day of em-ployee
Ledger Scrutiny: ensure books are up to date and free from errors and omissions
Advances if any adjusted against subsequent payment
Cost control and Reduction
Booking and Review of Purchase Order and Vendor Creation.
Monitoring under/over recovery of overhead expenses and take corrective actions
Monitoring the creditor’s outstanding ageing and necessary action for collecting fund from them.
Trade Finance:
• Bank reconciliation - Trouble Shooting bank related issues on daily and providing required documents to banks.
• Applying and Releasing Letter of Credit through Online and Manual in Various Banks.
• Maintaining Database of Letter of Credit & Trust Receipt (Bank wise).
• Trust Receipt Reconciling for the Preparation of TR Settlement Draft.
• Preparing, Maintaining Fund Transfer Letter (Inter Company) and Trust Receipt Repayment Letter fax to Bank
• Booking of Contra and TR Settlement Entry in Oracle Finance (ERP).
• Follow up TR Interest of all banks and passing interest entry into Oracle Finance (ERP).
• Receiving and Tracking Original Docs, Advises from bank and sending to concerned Concept.
• Preparing Bank guarantee process of MOL, for Employee and Financial Guarantee for Supplier
• Store wise Safe cash Charges Allocation of UAE territory and Booking Entries into Oracle Finance (ERP).
• Support to Corporate Treasury Dept and Internal Accounts Team (Back Office) for various Bank Reconciliations issues and Auditing Purpose.
Payment Module:
• Vendor Payments - Preparing payment of invoices, credit notes and follow-up with Sup-pliers for invoice related issues.
• Reconciling Vendor Ledger
• Preparing Manager’s Cheque/DD request for the payment Dubai Civil Defence.
• Preparing Local Purchase Order (LPO) in Oracle Finance with the Performa Invoice.
• Vouching entries of Employee related Visa Document from PRO Dept. and Uploading to Oracle Finance (ERP).
• Vouching and Booking entries of Emirates ID Expenses of Employee into Oracle Finance (ERP) and arranging fund for online payment (Noqodi).
• Handling petty cash up to Dhs. 300, 000/-
• Maintaining Cash Book & Preparing Payment Outstanding Report in Oracle Finance-ERP environment
• Vouching entries in Oracle Finance (ERP) for Petty Cash Payment and Receipt Vouchers
• Vouching and Booking entries of Corporate Credit Card (Ticket booking, Hotel Booking & Online Purchase).
• Preparing Monthly MIS for Senior Management (like Emirates ID, Corporate Credit Card & Petty Cash usage).
• Monitoring PDC’s of supplier and Booking Cheque Deposit Entries in Oracle Finance (ERP).
Other Responsibilities:
• Employee Reimbursement & Advance (Like: Medical, Petrol, Conveyance& Salary Ad-vance) as per company policy
• Preparing Cash Salary, Leave Salary, Salary Certificate & Employee Full & Final Settlement (as per UAE Labour Law).
• Preparing Monthly Salik User Report
• Arranging Fund Transfer for Monthly WPS Process and Preparing intimation Letter to bank for Sponsor code Creation.
Bachelor Degree In Commerce (B com) from Calicut University
Secondary School Leaving Certificate