HR Officer- Talent Acquisition
Al Thuriah Group
Total years of experience :15 years, 7 Months
• Plan and administer policies relating to all facets of human resources activities.
• Implement overall recruiting strategy, update job descriptions and job specifications.
• Recruitment materials and post jobs to appropriate job boards, interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule.
• Act as a point of contact and build influential candidate relationships during the selection process.
• Establish a new manual of processes & procedures and make them available to all staff.
• Implemented HR policies & developed company objectives regarding employee relations to establish a positive employer - employee relationship and promote a high level of employee morale & motivation in line with company’s vision, best practice, and labor law.
• Coach and consult with the senior management by recommending, initiating, and implementing policies and processes to ensure that the management of human assets is carried out in a consistent and equitable manner to maintain a productive work environment.
• Develop & implement human resource database and transfers between projects, computers HRIS Software systems, and automation of transactional process including an electronic attendance & timesheet reporting system for staff and labors.
• Conducting new employee orientation to foster positive attitude toward organizational objectives.
• Conducting exit interviews to identify reasons for leavers.
• Responsible for all HR functions such as medical, reimbursement of medical bills and site accident, leave & service settlements.
• Handling Recruitment from various sources like recruitment agencies, recruitment portals, head hunting for staff & senior positions.
• Following Grading System to ensure proper salary structure throughout the organization.
• Coordinating PR team for all renewals related to Governments & Authorities sectors. (Visas & labor cards for new/existing employees, etc.)
• Assist employees with all enquires related to employment matters, terms and conditions, employment policies, procedures, and local practices.
• Recruiting various mediums along with managing their full-on boarding activities.
• Provided assistance with HR administration across whole employee life cycle (hiring, transfers, contractual changes, terminations etc.).
• Exit clearance when the employee leaves the organization and handling all HR Administrative functions
• Provide monthly Human Recourses reports as required by Business Heads
• Manage Biometric systems, absence recording and personal file maintenance in HRMS system.
• Provide support in investigations for disciplinary and grievance procedures.
• Yearly Airline fare report allowances calculation as per staff status and destination.
• Coordinate companies for Staff Insurance from Quotations until distribution of e-cards.
• Change managements of Corporate Forms and documentation
• Updating Company Portal for policies, newsletters, holiday updating and Staff introductions
• Assist employees with all enquires related to employment matters, terms and conditions, employment policies, procedures and local practices.
• Processing payroll every pay period, maintaining payroll processing system and records by gathering, calculating, and inputting data.
• Computing employee take-home pay based on time records and benefits.
• Coordinating with Accounts dept., for the employee’s enquiries about wages, deductions, attendance, leaves and other absences with relevant laws. Adheres confidentiality of employees' pay records.
• Recruiting of white-collar and blue-collar employees through various mediums along with managing
their full on boarding activities.
• Partner Business in recruitment of direct and indirect personnel (short listing candidates, initial interview and screening), provided training and further supervision.
• Created job descriptions for office-based personnel (Procurement, Administration, Sales, Engineering dept., QA/QC/HSE, Production, etc.).
• Provided assistance with HR administration across whole employee life cycle (hiring, transfers, contractual changes, terminations etc.).
• Handling the HRMS software to execute daily activities like attendance management, updating employee information, leave management etc
• Responsible for Exit clearance when the employee leaves the organization and handling all HR Administrative functions
• Provide monthly Human Recourses statistical reports as required by Business Heads
• Manage Biometric systems, absence recording and personal file maintenance in HRMS system.
• Liaise with Payroll Team regarding pay related queries and correction requests.
• Provide support in investigations for disciplinary and grievance procedures.
• Yearly Airline fare report allowances calculation as per staff status and destination.
• Coordinate companies for Staff Insurance from Quotations until distribution of cards.
• Maintain custody of SALIK requirements, petrol cards, Renewals updating.
• Change managements of Corporate Forms and documentation
• Updating Company Portal for policies, newsletters, holiday updating and Staff introductions
• Managed team comprising of Receptionist, office messengers and drivers.
• Organizing Fire Fighting and Safety, First Aid Training and CSR activities like EEG Campaign &Blood Donation in Coordination with across all departments.
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Handling complex travel schedules for employees for their business trips (such as visa, tickets, hotel bookings, accommodation and transportation etc..)
Personal Assistant / Office Manager
• Manage the extremely busy daily activities and liaise between all departments and senior management, maintaining constant channels of communication to facilitate smooth running of day-to-day activity and ensure meeting deadlines as set and scheduled.
• And close monitoring to the HR, Customer Service, PR & Marketing and Quality, roles and tasks to ensure applying and maintaining Corporate policies and procedures. Proven experience as an Office manager.
• Familiarity with email scheduling tools, like outlook, calendars, office 365
• File and retrieve corporate documents, records, and reports.
• Advertising, editorials, media coverage for marketing purpose.
• Handling client satisfaction systems with generation of relevant documentation and procedures.
• Handling all matters related to events, exhibitions, sponsorship participation
• Manage give away corporate items, branding & corporate identity (stationery)
• Preparation of brochures, pre‐qualification, presentations and also developing market,
• Appointing distributors, servicing clients/distributors. Assist in preparations for exhibitions and pre‐Qualification material
• Managed accounts payable, receivable, petty cash and payroll, prepare expense reports etc..
Assist employees with all enquires related to employment matters, terms and conditions, employment policies, procedures and local practices.
Supported HR Department in recruitment of direct and indirect personnel (shortlisting candidates, initial interview, screening, test.), provided training and further supervision.
Created job descriptions for office based personnel (Procurement, Administration, Sales, Engineering dept., QA/QC/HSE, Production, etc.).
Provided assistance with HR administration across whole employee life cycle (hiring, transfers, contractual changes, terminations etc.).
Assist in completion of the monthly Human Recourses report and other statistical reports as required by the Human Resources Manager.
Manage the absence and leave recording system.
Maintain and develop the personnel filing system.
Liaise with Payroll Team regarding pay related queries and correction requests.
Provide support in investigations for disciplinary and grievance procedures.
Administer the performance management process.
Enter data into the HR system so that accurate records are maintained.
Yearly Airline fare report allowances calculation as per staff status and destination.
Coordinate companies for Staff Insurance from Quotations until distribution of cards.
Maintain custody of SALIK requirements, petrol cards, Renewals updating.
Change managements of Corporate Forms and documentation
Updating Company Portal for policies, newsletters, holiday updating and Staff introductions
Managed team comprising of Receptionist, office messengers and drivers.
Organizing Fire Fighting and Safety, First Aid Training and CSR activities like EEG Campaign &Blood Donation in Coordination with across all departments.
Annual Staff Family Fun Day organization
Provide High level administrative support to CEO including, but not limited to:
Manage the CEO’s diary, plan and schedule business meetings and appointments.
Record, distribute minutes of meetings and follow up on agreed action points.
Handle CEO’s business and personal travel arrangements such as visa, tickets, hotel bookings, accommodation and transportation.
Plan and organize external and internal events; manage projects and conduct research.
Prepare and edit correspondence, communications, presentations and other documents;
Role: Marketing and Event Coordination
Main Tasks and duties:
Advertising, editorials, media coverage for marketing purpose.
Handling client satisfaction systems with generation of relevant documentation and procedures.
Handling all matters related to events, exhibitions, sponsorships participation in coordination
Manage give away corporate items, branding & corporate identity (stationery)
Preparation of brochures, pre‐qualification, presentations and also developing market,
Appointing distributors, servicing clients/distributors. Assist in preparations for exhibitions and pre‐Qualification material
Recruitments. Developed and facilitated all new-hire orientations.
Issuing offer letter and appointment letter & taking care of on boarding Formalities.
Training and supervising other support staff & customer relations & Office maintenance.
Led a comprehensive training for few staff members.
Conducting various employee engagement activities monthly and Rewards & Recognition
Employee Exit interviews.
Maintain custody of attendance, and managing absence and leave records
Travel arrangements and bookings (flights/hotels) for the staff as required
Visa arrangements as applicable.
Assist in the development of the company forms and dept. documentation
Issuing and updating Job Descriptions for Employees
Managing calendar, making travel, meeting and event arrangements for CEO
Handling CEO’s business visa, hotel arrangements
Bsc Computer Science