Administrative Executive / Human Resources Support
Imam Abdulrahman Bin Faisal University
Total years of experience :10 years, 5 Months
• Managing Operations: Overseeing and coordinating the day-to-day operations of the administrative department, ensuring smooth functioning and efficient use of resources.
• Records and Data Management: Overseeing the maintenance and organization of administrative records, databases, and files, ensuring accuracy, confidentiality, and accessibility.
• HR Data and Analytics: Maintain HR records and databases, ensuring accuracy and analyzing HR data and generating reports to support decision-making.
• Staff Supervision: Supervising administrative staff, delegating tasks, and providing guidance and support to ensure efficient workflow and high-quality service.
• Communication and Coordination: Facilitating effective communication and coordination within the department, faculty, students, and external stakeholders.
• Event Planning and Logistics: Assisting in the planning, coordination, and execution of college events, conferences, and meetings, including managing logistics, budgets, and vendor relationships.
• Handle Analytical: Gathered, analyzed, and presented data related to administrative processes, enabling evidence-based decision-making and improved efficiency by analytical skills.
• Budgeting and Financial Management: Developing and managing the department's budget, monitoring expenses, and ensuring compliance with financial policies and procedures.
• Student Support: Providing administrative support and guidance to students, addressing their queries, and assisting with registration, enrollment, and other administrative processes.
• Strategic Planning: Collaborating with university leadership to develop and implement strategic plans, Annual Reports, Course Reports, and initiatives that align with the institution's goals and objectives.
• Performance Management: Overseeing performance appraisal processes, conducting students’ evaluations, employee evaluations, providing feedback, and implementing performance improvement plans, as necessary.
• Handling Clerical Tasks: Typed drafts, memos, and emails at 40 wpm typing speed and prepared weekly reports for management.
• Recruitment and Staffing: Managing the recruitment process, including screening resumes, conducting interviews, and selecting candidates for various positions within the hospital or medical college.
• Administrative Support: Providing administrative support to department heads and senior management, including scheduling meetings, preparing reports, and managing correspondence.
• HR Policy Development and Implementation: Developing and implementing human resources policies and procedures that align with legal requirements and industry standards.
• Managing employee data: Such as personnel files, benefits enrollment, and timekeeping records, ensuring accuracy, confidentiality, and compliance with data protection regulations.
• Time and Attendance Management: Overseeing time and attendance tracking systems, ensuring accurate recording of employee hours worked, and managing leave requests and approvals.
• Compliance and Legal Matters: Ensuring compliance with labor laws, healthcare regulations, and other legal requirements, and maintaining employee records and documentation in accordance with privacy and confidentiality guidelines.
• Health and Safety: Collaborating with relevant stakeholders to establish and maintain a safe and healthy work environment, including implementing safety protocols and conducting risk assessments.
• Budgeting and Financial Management: Contributing to the development and management of the department's budget, monitoring expenses, and optimizing resource allocation. Utilizes various systems for accounts receivable tracking, billing, and record-keeping tasks.
• Vendor and Contract Management: Managing relationships with vendors and service providers, negotiating contracts, and ensuring compliance with agreed-upon terms and conditions.
• Handling Conflict: Ability to identify and resolve issues by describing specific instances, such as resolving scheduling conflicts, handling urgent requests, or finding creative solutions to unexpected problems.
• Operation Management • Organization Behavior • Financial Management • Managing Expatriate Human Resources • Managing Innovation
• Development Strategic Management and Leadership Skills • Professional Development for Strategic Managers • Strategic Marketing Management • Strategic Supply Chain Management and Logistics
• Economics • Applied Psychology
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