Administrative Coordinator
Saad
Total years of experience :9 years, 9 Months
Typing letters, Print, organize and follow up local correspondence, official books, memos and circulars issued by senior management.
•Organize the correspondence files (issued - incoming)
•Organization and follow up (meetings - dates) Board of Directors and Executive Committees.
•Formulating minutes of meetings of the Board of Directors and committees
• Prepare the agendas of the board meetings and the specialized and specialized committees.
•Follow-up and implementation of the decisions of the Board of Directors and the working committees.
•Organizing and updating the records and files of employees and updating their contents.
•Familiarity with the personnel affairs system and the work of management models (request leave - authorization - satisfactory - mandate - approving the return of leave - attendance and departure of staff).
•Supervising the implementation of the decisions issued by the senior management and follow up and prepare reports thereon
•Make a file on petty cash and all the financial matters related to the initiative of innovation and follow-up.
•Member and Rapporteur of the Media Committee of the competition Sheikha Fadiyah
Follow up of incoming and outgoing emails.
•Organize & Handling the filing system.
•Organize the meeting room for meetings.
•Ordering office stationary
•Scanning & Copying.
•Filing for various managers.
•Sending & Receiving Faxes
•Handling phone calls (local & international) reception.
•Prepare & finalize reports for ministry of Foreign Affairs & Labor.
•Arranging incoming and outgoing correspondence in the register for tracking.
•Dealing with representatives from the
Maintaining good contacts and relationships with Customers.
•Keeping up to date with current affairs as well as industry related.
•Preparing Quotations and Purchase order.
•Typing letters (Arabic & English), internal memos.
•Ordering cleaning supplies & cafeteria requirements for head office.
•Writing letters for Companies, Banks, Embassies & Hotels.
•Booking all travel tickets & hotels.
•Sending & Receiving mail as well as dealing with various shippers (Aramex, DHL and FedEx).
•Checking International Calls list.