Responsible of Governmental Quotation(DPO+Tender)
Riyadh Pharma
Total years of experience :16 years, 4 Months
• Ensuring that all tender related tasks are completed within the required timelines (sourcing tenders, allocating the workload, supplying samples as required). correct completion of documents by the submission deadline, following up on the tender award. maintaining tender statistics, and ensuring tender prices are correctly maintained in the price file for customer invoicing. Ensuring all customer quotations are completed in a timely manner. Contracts related tasks are completed within the required timelines. These tasks include ensuring all contracts are re-negotiated before expiration, signed, maintained when new products are to be added, ensuring contract prices are correctly maintained in the price file. Manage All Prices Issues. Deal with NUPCO(MOH, MODA, MOI, Wasfaty……) & hospital for direct purchase orders.
Concurrent Responsibilities:
• Purchasing and Demand Planning Manager, Apr 2013 to date
• Manager - Inventory Control, Oct 2013 to date
• Deputy Logistics Manager, Aug 2014 to date
Highlights:
• Managing demand planning and procurement of pharmaceuticals and medical supplies managing a portfolio of 50+ manufacturers including Smith and Nephew, Bristol-Myers Squibb, Merck, Jansenn-Cilag, Riyadh Pharma, Norgine, SEDICO, Louis Widmer, Abbott, BSN, Becton Dickinson, Fresenius Kabi, Octapharma, OM Pharma and Chauvin Minims.
• Responsible for managing a product range with more than 28, 000 SKUs and controlling an average purchase budget of USD 700 Million.
• Liaising with more than 250 hospitals - Ministry of Health (MOH), Ministry of Defense and Aviation (MODA), government and private - in Saudi Arabia meeting their requirements for narcotic and psychotic medicines
Key Responsibilities as Purchasing and Demand Planning Manager:
Demand Planning, Purchasing and Sales Coordination
• Analyze sales forecasts and sales order data, provide schedules to manufacturing companies and follow up to ensure order fulfillment with on time in full (OTIF) performance.
• Prepare and process all purchase documentation including purchase orders adhering strictly to all applicable company policies and procedures.
. Prepare Stock for tender requirements.
• Manage the demand planning master schedule by monitoring demand supply at overall as well as product family levels against sales forecasts, identify imbalances and variances and recommend action plans for stabilizing the master schedule.
• Monitor performance in managing the master schedule through evaluation of key scheduling indicators like lead times, safety stocks, delivery times and order fill rates for all items on the master schedule.
• Define data requirements and prepare templates for sales and operations planning and coordinate collection and updating of all data to ensure planning accuracy.
• Collaborate with the sales team in analyzing sales trends, order fill rates/backlogs and customer service levels of various products and developing or updating inventory plans to meet business demands.
• Organize periodic reviews with sales team and appropriate manufacturing plants for balancing demands of the sales team and supply from the plants.
• Coordinate with plant managers production plans including both volume and mix aligned to the production capacities and constraints for cost effective fulfillment of market demands.
• Contribute to programs for overall reduction in material costs including refinements in the inventory policy to maintain optimum stock levels at the level of less than 3 months as desired by the management.
• Participate in implementing and enhancing various modules - sales, quotation, purchasing, inventory control and warehousing of the ERP system.
Business Development and Vendor Account Management
• Provide required support to the General Manager and departmental leaders in managing all aspects of business development providing inputs for major tenders of organizations like Executive Board of the Health Ministers Council for GCC Countries and Ministry of Defense and Aviation (MODA).
• Manage activities related to sales operations from order entry to product delivery as the focal point of contact for all interactions of manufacturing companies with customers.
• Contribute to sustained business development by consistently meeting customer expectations through cost effective management of all purchasing and supply chain activities.
. Purchase Semi-finished products.
Regulatory Affairs
• Work closely with the manufacturing companies represented by AMCO in Saudi Arabia in managing communications related to regulatory affairs with Saudi Food and Drug Administration (SFDA).
• Interact with SFDA for obtaining licenses for supplying various non-registered medicines including narcotic and psychotic medicines to hospitals.
Build & maintain relationships with Vendors&
-Ensure the team members roles and responsibilities are organized in the most efficient way.
-Ensuring that all tender related tasks are completed within the required timelines. These tasks include sourcing tenders, allocating the workload, supplying samples as required, prices to be offered, correct completion of documents by the submission deadline, following up on the tender award, maintaining tender statistics, and ensuring tender prices are correctly maintained in the price file for customer invoicing.
-Ensure getting special cost prices/discount from suppliers for MOH & GCC tenders (through commercial team). Ensuring all price lists are kept up-to-date and communicated to all necessary parties.Set up and maintain local processes / procedures / tools necessary for creating and maintaining high quality of pricing data
Key Responsibilities as Deputy Logistics Manager:
• Liaise with and support the Logistics team in executing customer orders assuring on time in full (OTIF) performance as per the agreed delivery schedules.
• Participate in analyzing, revising and updating the company’s logistics procedures and work plans to meet changing organizational priorities and business objectives.
• Monitor and control inter-warehouse movement of products ensuring proper accounting and recording of all transactions an adherence to storing and handling requirements.
Concurrent Responsibilities:
• Deputy Purchasing and Demand Planning Manager, Apr 2007 - Apr 2013
• Deputy Sales Manager - Coumadin (Bristol-Myers Squibb product), Jul 2009 - Oct 2014
• Deputy Country Manager - Bausch and Lomb Chauvin Minims Eye care products, Jul 2010 - Sep 2012
Highlights:
• Managed a wide range of pharmaceuticals and medical supplies comprising of 5000+ stock keeping units (SKU) controlling an annual purchase budget of USD 300, 000, 000.
• Coordinated with Saudi Food and Drug Authority (SFDA) and obtained licenses for non-registered medicines including narcotic and psychotic drugs.
Key Responsibilities as Deputy Purchasing and Demand Planning Manager:
• Managed procurement of drugs, pharmaceuticals and medical supplies from a portfolio of vendors including multinational companies - Smith and Nephew, BSN, Janssen-Cilag, Merck, Merck Santee, GSK, Norgine, Riyadh Pharma, Fresenius Kabi, Meda Pharma, Abbott, Chauvin, DuPont.
• Supervised and controlled release of purchase orders and scheduling of deliveries of various SKUs assuring optimum stock levels through weekly monitoring of inventories across KSA through the ERP system.
• Managed all activities related to non-registered medicines including anti-cancer, antibiotics and anti-infective including coordination with SFDA for licenses, liaison with hospitals for orders and import from appropriate sources.
• Coordinated the preparation and submission of annual and monthly reports of the stocks of registered drugs of various companies for submission to Ministry of Health (MOH) and Saudi Food and Drug Administration (SFDA).
• Monitored consumption patterns and demand of various SKUs, prepared forecasts and plans and defined inventory parameters including reordering points for optimizing stock levels.
• Managed the complete purchase cycle for meeting requirements of pharmaceuticals and medical supplies including release of orders, imports, warehousing and distribution.
• Monitored and ensured compliance with all company policies and procedures, Saudi statutory and regulatory requirements including drug control and import-export rules.
• Tracked the status of deliveries against all stock and direct purchase orders, identified shortages and implemented prompt corrective actions to fulfill business demands.
• Participated in developing, implementing and updating the company’s purchasing system based on Saudi pharmaceutical market dynamics and customer expectations to deliver outstanding service to the market while achieving AMCO profitability targets.
Key Responsibilities as Deputy Sales Manager - Coumadin:
• Managed and coordinated sales of Coumadin products to hospitals in the government and private sectors in Saudi Arabia ensuring achievement of sales targets.
• Led the participation in tenders from major healthcare organizations including preparation and submission of bids as per prescribed procedures, securing orders and following up on time deliveries.
• Coordinated with AMCO purchase department, warehouse manager and BMS team in maintaining inventories at the targeted stock level to meet 4 months demand.
Key Responsibilities as Deputy Country Manager - Minims Eye care Products:
• Coordinated with sales teams across Saudi Arabia for achieving sales targets of Minims eye drops - Tropicamide, Cyclopentolate, Phenylephrine and Artificial Tears to various government and private hospitals.
• Worked with the tender department of AMCO in preparing bid documents for submission against tenders issued by major organizations including Ministry of Health, Ministry of Defense and Aviation (MODA) and Executive Board of the Health Ministers Council for GCC Countries.
• Interacted with the purchase department of AMCO for placement of purchase orders on Bausch and Lomb (Chauvin) and expedition of deliveries for on time supplies to customers against their orders.
• Liaised with Saudi Food and Drug Authority (SFDA) for monitoring status of registration of various drugs and ensured on time registration meeting Saudi drug control regulations.
• Supported the marketing and sales department in launch of new products including preparation of product literature and training of field staff in effective briefing of medical professionals.
Company Profile: Riyadh Pharma has manufacturing facilities capable of producing over 100 generic and licensed products to the highest global standards for local and international markets. http://www.riyadhpharma.com/
Highlights:
• Obtained registration for more than 50 pharmaceutical products with the drug authorities of GCC countries as well as Lebanon, Jordan and Iraq.
• Achieved registration for 6 products with the Gulf Central Committee for Drug Registration (GCC-DR)
Key Responsibilities:
• Managed all regulatory activities for obtaining registration of the company’s pharmaceutical products with regulatory authorities including Ministry of Health (MOH) Saudi Arabia, other GCC countries, Lebanon, Jordan and Iraq.
• Prepared required documentation including product leaflets for registering the company’s pharmaceutical products with regulatory authorities of various countries.
• Coordinated with internal department including research and development and provided responses and clarifications to queries from regulatory authorities.
• Maintained an up to date database of details of all products registered with the regulatory bodies of various countries ensuring actions for on time renewals.
• Participated in the inspections of the company facilities by the inspectors of regulatory bodies including MOH Saudi Arabia and contributed to successful completion of inspections.
• Tracked changes in national, regional and international legislation, regulations and processes related to drug registration and ensured revision of company’s policies and procedures for compliance.
• Took part in various programs including maintenance of GMP norms, improvement of plant productivity and training of technical and non-technical staff.
PREVIOUS ASSIGNMENTS
• 5 months, Trainee, Dallah Hospital, Riyadh KSA
• In-patient Pharmacy, Out-patient Chemotherapy Pharmacy - Distribution
- Innovation - Economics. - Supply Chain Managements. - Research Methods. - Operation Management. - Marketing Managements.
- Supply Chain Management. - Warehousing Management. - Lean Six Sigma.
- Supply Chain Management;Lean Six Sigma,Throughput constraints (TOC) ,Sustainability. - Human Resources Management. - Organizational Management. - Marketing Management. - Strategic Management. - Management Information System. - Adminstrative Communication Skills. - Planning Management.
B.Sc. in Pharmaceutical Sciences – B. Pharm. (Sep 2000 – Jun 2005); GPA: 3.57/5 PROFESSIONAL SYMPO