HR Manager
Aga Khan Cultural services- Egypt (AKCS-E)
Total years of experience :28 years, 7 Months
• Preparation & Implement internal policies & Procedures.
• Implement the new HR information system (HITS) including building employees data base & ensure effective utility of the system Manage contracts paper work and employee's data.
• Review & Updating The Company Manpower including all projects.
• Preparation the company Organization Chart.
• Preparation annual personnel budget.
• Review & Updating annual Performance Appraisal.
• Review & Updating Annual Training plan(organizes/arranges in-house training programs -develops lists of training needs as a result of performance evaluation)
• All the Personnel Issues ( Hiring & Termination Process - Manage Employees data - Leave & Vacation - Social & Medical Insurance - Time Attendance- investigation-Implement end of service policy ) .
• Review the Payroll (Monthly Variable - Overtime - Deductions - Additional - Salary Adjustments) .
• Negotiate with medical insurance companies & reach the best deal for the benefit of employees within budget.
• Interpret personnel policies to safeguard company rights by applying labor & tax law & internal regulations.
• Answer questions regarding salaries, benefits, and other information.
• Help to resolve work-related problems
• Advise managers of departments in personnel issues
• Apply organizational policy matters such as equal employment opportunity and sexual harassment
• Develop & apply the company's benefits & services packages.
- Review & Updating The sector Manpower including all projects (inside & outside Egypt).
- Preparation the sector Organization Chart.
- Review & Updating annual Performance Appraisal.
- Review & Updating Annual Training Plan (organizes/arranges in-house training programs -develops lists of training needs as a result of performance evaluation - coordinates with the training department
- Preparation & Implement internal policies & Procedures.
- Preparation the Job Description to Each Position.
- All the Personnel Issues ( Hiring & Termination Process - Manage Employees data - Leave & Vacation - Social & Medical Insurance - Time Attendance ) .
- Review the Payroll (Monthly Variable - Overtime - Deductions - Additional - Salary Adjustments) .
1. Office Management
Implements internal policies and procedures.
Control and assure flow of information between office departments.
Coordinate between different departments within the office.
2. Asset Management
• Develop, improve and provide tracking systems and processes in the management of all shared corporate assets.
• Sale and disposal of corporate movable assets.
• Maintenance and repair of shared corporate assets.
3. Facilities Management
• Creation, pursuit and promotion of initiatives to achieve optimal use of space.
• Management of use of space.
• Rent, payment and collection.
• Telephone, fax and utilities management.
• Source and contract new space if needed.
• Utility management and control, including improvement of energy consumption.
• Maintain and improve office image and looks.
4. Travel
• To develop and implement a corporate travel policy.
• To create and run a travel department to handle all corporate travel related issues, such as:
o Visa facilitating
o Price comparison on tickets
o Selecting travel service provider
o Issuing tickets
o Hotel reservation and other special requests
o Meet and assist for visiting guests
o Obtaining and contracting corporate rates with hotels in different countries frequently visited.
5. Document Control
To manage the document control section related to HR & Personnel issues including:
• Hiring or Termination process
• Promotions
• Salary adjustments
• Leave and vacations
• Medical Insurance Coverage
• Review Social insurance Coverage
• Manage employees' time attendance report
• Preparing Annual Plan Training.
6. Stationary and Printing
• Control and Administer office supplies and stationary
• Administer different subscriptions and memberships
• Administer copy center and establish maintenance contracts
7. Cars and Transportation
• Administer pool of cars and drivers
• Administer licenses
Hiring & Termination process:
• Manage contracts paper work and employee data
• Request information from previous employers, and other references in order to determine applicants' acceptability.
• Manage delivery of identification cards & uniforms and other employment -related facilities.
• Conduct new employee orientation to foster positive attitude
Personnel Issues:
• Develop & apply the administrative procedures to guide employees daily attendance records
• Conduct the company policy regarding vacations, overtime & penalties
• Develop & apply the company's benefits & services packages
Labor Relations:
• Serve as resource for providing information concerning labor laws & social insurance
• Advise managers of departments in personnel issues
• Apply organizational policy matters such as equal employment opportunity and sexual harassment
Administration & control:
• Help to resolve work-related problems.
• Apply the Human Resource strategies and actions to achieve the department’s long & short term plans.
• Get Information on personal issues - through observing, receiving, and obtaining information from all relevant sources.
• Answer questions regarding salaries, benefits, and other information.
• Coordinate between the Human Resource department and all other departments concerning all personnel issues
• Compile and prepare monthly reports on personnel activities including: overtime, deductions, vacations & penalties.
• Develop & apply a smooth administrative procedures to guide employee actions on different issues
• Apply the company policy regarding disciplinary actions and negative behavior
• Supervise & train subordinates to perform their tasks effectively
• Use computers and computer systems (software) to enter data and process information.
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• Managing all administrative section :
( customer accounts internal auditing, personnel & security affairs & Social Insurance Manage contracts paper work and employee data ) .
- Responsible for all social events in the syndicate.
- Organize conferences & seminars.
- Organize internal & external trips.
- Hotel & ticket reservations.