Consular and Administrative oficer
The Embassy of Sweden
Total years of experience :9 years, 5 Months
Addis Ababa
• Perform any additional duties given by the director of the section or my immediate supervisors and Work with and act as a liaison between diferent government ofices. Ensuring the given task aligns with the given requirements and standards under work in a fast-paced environment, on multiple files comprised of various elements, and with a variety of internal and external actors involved.
• Constantly Identifying diferent operational, administrative, technical, and other constraints and proposes solutions to improve quality, timeliness, and cost efectiveness.
• Establish efective working relationships with Government oficials at appropriate level for variety of activities pertinent to the work or task given. Facilitating international relations and assisting citizens
traveling or living overseas and execute the given tasks in the pertaining communication work plan and strategy as needed.
• Work closely with regional authorities and maintain a close working relationship. Handle necessary regular assessments of information pertaining a relevant task as required by my supervisors and work closely with relevant operations and technical teams to undertake required actions.
• Prepare, compile, and make a proper timely submission of a report in various issues and agendas.
• analyze, collect, and aggregate information from a variety of sources found in local organizations to distill and present data efectively to my supervisors.
• Consistently and proactively be a support line for any given task as given by my supervisors.
• Processing visas, providing assistance to citizens in distress, and managing administrative duties of various types of duties given.
• Working closely with head of Admin to ensure any given tasks are done efectively.
• Supporting all diplomatic staf for local staf management and lead on all administrative tasks such as ofice management
• Working under head of consular section to coordinate in various consular afairs.
• Giving various types of services for clients (public service) that came to the Embassy for diferent types of consular requests and services.
• Liaises with government ministries and authorities to assure the proper administration of the Embassy in accordance with the local practice.
• Liaising with MFA and other relevant Government Ministries regarding Diplomatic privileges and immunities
• Providing consular support to the Consul and assisting in processing of visas, passports, and other oficial documentation
• Answering consular queries either over phone or via email
• Active role in all aspects of Embassys daily consular work
City: Addis Ababa Country: Ethiopia
• Worked for the entire Embassy assisting in the administrative, financial and consular sections as the immediate support.
• Manage and Record archive registration of important documents of the consulate.
• Act in a managerial and supervisory role as an advocate for the consulate.
• Verify, compile, and share complete timely reports to my supervisors.
• Function in other financial general payroll activities including audits, reviewing, and reconciling payroll registers and benefit statements, preparing journal entries of the Embassy.
• Served as the main secretarial, organizational, and administrative assistant in the administrative section and consular Section as well.
• Review payroll registers and or any benefits, or other pension statements and prepare journal entries as required.
• Constantly providing various types of support as requested, also assisting in several technical matters related. In addition, also, being a point of contact and answering to public enquires by nationals and foreigners alike.
• Providing support, expertise and assistance under the direct supervision of department heads in a multi-cultural diplomatic environment
• Worked with my supervisors and immediate bosses providing support, expertise, and assistance under the direct supervision and responsibility of the Embassy administrative head and also the consular section oficer. Archiving and maintenance of the administrative sections files/records.
• Managing the documents in the administrative section of the Embassy. Monitoring archives and records of consular and administrative matters alike. Giving regular updates on security requirements pertaining to immigration and other governmental organizations and handling sensitive information. Giving a briefing and preparing documents to the diplomatic staf at the Embassy on security requirements.
• Mediating with numerous services and relations with various external stakeholders regarding events, logistics, organizational arrangements, and all other possible administrative matters with the schedule (plan) provided.
• Regularly updated the Consular Oficer and the Second Secretary about current political afairs and trending issues from multiple sources. Being a point of contact between Important Local institutions and Koreans, whenever an issue arises, such as immigration.
• Under the assignments given answering the telephone, filtering calls and taking messages, responding to general inquiries and managing the e-mail exchange and shared calendar, booking meeting rooms, and facilitating video conferences.
• Assessed and checked the visa application documents of applicants, both Locals and Foreigners
• Held interviews for visa applicants with the consular oficer.
• Worked as a front desk receptionist and explained to each customer at the Embassy about services that were given at the Embassy for Locals, Korean Nationals, and foreigners as well.
Country: Ethiopia
• Support to administrative and logistical services and giving support to ofice maintenance and assets management under the supervision of the country director
• Working with the local communities to make reports and perform any additional duties given by the country director.
• Implementation of operational strategies as per the schedule that was given.
• Preparing reports and briefings on various matters.
• Taught English (Speaking, Vocabulary, and Grammar) to children
• Translated English to Amharic and vice versa
• Gave training to the staf on how to teach and handle children
Public Administration and Development Management