HR Business Partner II
ENSCO
Total years of experience :14 years, 7 Months
Summary/Objective:
Responsible for aligning business objectives with employees and management in Middle East Africa Asia Pacific (MEAAP) Business Unit, with last role focusing on the Rig Operational in Nigeria. Serves as a consultant to Rig Management on Human Resource-related issues.
Essential function:
• Provides HR advice and assistance to the Rig Managers and department heads/supervisors on all issues relating to employee disciplinary and performance management procedures, including the interpretation and administration of established HR policies and procedures.
• Assesses and anticipates HR-related needs.
• Works closely with Rig Management and employees to improve work relationship.
• Manages expatriate employees with the new assignment and related HR matters.
• Conducts professionally-recognized recruiting processes required to attract competent rig-based personnel to the organization for staffing purposes.
• Facilitates activities required to support the Company’s proactive approach relating to employee dismissals in order to minimize potential wrongful discharge claims.
• Ensures the Company’s compliance with all local, state and Federal employment laws.
• Provides professional support in monitoring and maintaining the business unit’s offshore key position succession plans.
• Supports the production of accurate payroll reports to ensure the issuance of accurate, timely employee paychecks. This includes to process any additional additional payment (days due, training pay, bonuses, etc) for Expatriate personnel.
• Responsible to record any employee’s status change (i.e. New Hire/Rehire, Termination, Promotion/Demotion, Transfer, etc) for Expatriate personnel through PeopleSoft in a timely manner.
• Conducts regular crew visits for employee relations purposes.
• Populates and analyses monthly HR headcount reports.
• Monitors activities of personnel off duty (Leave of Absence) due to occupational / non-occupational issues.
• Monitors the progress of district operations regarding compliance with the business unit’s approved Training Matrix.
• Engages and liaises for visa formalities and offshore requirements for expatriate personnel.
• Liaises with the local HR team regarding the National employees.
• Works closely with the local HR team to achieve the Nationalization target.
• Supervises as required for the crew changes for assigned drilling units.
• Performs other duties as may be assigned
• Reports directly to the Human Resources Manager and functionally to the local Rig Managers.
- Responsible in fulfilling vacant positions by recruiting competent candidates suited in the provided job descriptions including skill set, education, experience, or other qualifications for the respective departments/projects or entities within the company.
- Implement sourcing strategy to be able to quickly supply candidates for job requisitions as positions become available and more importantly to build a pipeline of potential candidates to anticipate hiring needs.
- Meet with hiring managers to gain full understanding of job specifications; write new or modify existing job descriptions; develop appropriate marketing strategy; define roles and responsibilities of hiring team
- Phone screen candidates and present most qualified to hiring manager.
Utilize BrassRing to manage candidate communications and flow through hiring process in order to provide real time metrics.
- Communicate with candidates regularly to provide a positive candidate experience and to keep them informed on status of hiring process.
- Develops and maintains daily status recruitment reports with detailed schedule of timeframes of the full recruitment process.
- Compile interview comments and conduct debrief with hiring team so that position is closed in timely manner
- Research business group(s) industry competitors to be aware of market conditions and be able to identify and source potential passive candidates.
- Governs data storage and filing of all the resumes and CVs from all sources (walk-ins, referrals, websites, and emails) to maintain a consistent back up support for these files in case of systems failures.
- Establishes professional working relationships with internal and external clients to support the hiring process.
- Act as a business partner with business group Staff Planning Managers, Hiring Managers and Human Resource Delivery Partners to develop effective and efficient recruitment and sourcing strategies that result in client satisfaction.
- Responsible for administrative details relating to full cycle recruitment within business group(s)
- Support the team in regards to administration duties, including database management, reporting and organizing interviews, formatting CV and other admin tasks.
- Coordinate and prepare documents for staffing and recruiting processes.
- Post openings with community based outreach organizations
- Develop job advertisements (coordinate with Strategic Communication to ensure “brand messaging” is consistent)
- Coordination with recruiting mediums (BrassRing, Smashfly, Bayt.com, Gulf Talent, Oil and Gas Job Search, and other job boards)
- Interview scheduling (including travel arrangements).
- Create and ensure recruiting recap files are complete.
- Composing correspondence and documents (application/interview package, offer/welcome letters).
- Workload level with the other Client Group Recruitment Coordinators.
- Expected to utilize knowledge of policies, procedures, and organization to solve routine and non-routine problems or questions.
- Other special projects or assignments may be assigned
- Assist almost 2, 000 associates/employees for both hotels in regards to HR related
- Assist the Director of Human Resources prepare recruitment plans and responsible for the process (as main responsibility):
Source CVs and ensure a proper compilation
Sorting CVs
Distribute CVs to the departments
Initial screening
Conduct interview / Coordinate interview of potential applicants with respective department head
Reference check
Responsible for posting vacancies internally and externally
Liaise with PRO Officer for employment visa process
- Coordinates with Travel Agency for the ticket arrangement for overseas candidates
- Ensure the staffing level of all departments maintain accordingly and requirement requests from respective departments are in place
- Update and maintain recruitment database in the system.
- Assist inductions of the new hires, preparation for the starter details (i.e. ID Cards, name badge, shoe voucher, etc)
- Prepare welcome letters for the new hires, airport pick-up and liaise with accommodation manager regarding the availability of suitable accommodation for the new hires
- Prepare all the medical requirements for visa medical and occupational health card if applicable.
- Ensure that new hires information are encoded accurately in the system upon commencement of employment
- Ensure that all employee’s personal files are updated
- Coordinates with Travel Agency on ticketing requirements of all employees (repatriation, vacation and business tickets)
- Ensure promotion/transfer are properly documented and encoded in the system accordingly
- Part of Staff Consultative Committee, to discuss variety of issue/concerns that raised by the staffs and become as mediator between the company with the staffs
- Visit staff accommodations regularly to check the all the facilities, communicate with the staffs.
- Performs related duties and special projects as assigned.
- To assist the Director of Food and Beverage for daily tasks.
- Handling all incoming quires or reservations that coming through the F&B office.
- Keep track of functions in each and every outlet.
- To maintain close liaison with other departments especially Sales, Conference & Banqueting and Front Office.
- Coordinate the day-to-day F&B Operations
- Welcomes walk-in guests inquiring about conference rooms and banqueting facilities on the absence of Sales Department Representatives.
- Updating, maintaining and collating all relevant activity reports.
Elaborates projects assigned in order to improve the overall F&B service.
As representative of Panghegar Hotel in Jakarta Sales Office (temporary position)
A seasonal contract for Hajj Flight
- A temporary position
- Responsible for the heavy flow of incoming and outgoing calls, and forwarding the calls to the extension accordingly
- Greet and assist the visitors
- Assisting the manager for meeting room arrangement
- sort the incoming mails
A seasonal contract for Hajj Flight
As representative of Panghegar Hotel in Jakarta Sales Office
- Responsible for the heavy flow of incoming and outgoing calls, and forwarding the calls to the extension accordingly
- Greet and assist the visitors
- Assisting the manager for meeting room arrangement
- sort the incoming mails