Executive Assistant
National Electric Power Regulatory Authority (NEPRA)
Total years of experience :16 years, 7 Months
Secretarial support to Director, taking notes, drafting, phone handling & directory. Maintain, update, record, index, and control section files. Duplicates, sorts and distributes various documents / files.
Prepare and process documents, TA/ DA, Medical reimbursement, Medical Reference Letter.
Draft correspondence, memos, and letters, enters, edits, and retrieves data, and disseminate information.
Maintain diary and dispatch registers.
Maintain contacts with and assist in coordination with vendors, supplier regarding office supplies, maintenance.
To assist in arranging internal and external events, meetings, training sessions.
Preparation of travel documents & making travel and lodging arrangements. Organize, prioritize, follow-up, respond, and track action items.
Support HR in compliance matters, recruitment and induction of Project Staff. Maintain and process time sheets, leave records, attendance, and overtime of project staff.
Process payments of contractors and maintain record.
Draft correspondence, compile and organize documents
Consolidate and respond to various weekly, monthly, and quarterly actions and reports
Receive and review requests from field regarding procurement, payment advance, stationery and coordinate with concerned department supply of NFI and shelter items to distribution point
Coordinate arrangements for meetings, seminars, training session, workshops.
Facilitate Team Leader and Project Coordinator in implementation, supervision, monitoring and coordination with project stakeholders.
Assist in preparation and submission of documents to both internal and external stakeholders and contacts
Assist Project Manager in day to day project administration.
Assist in Weekly, Fortnightly & Monthly Progress report preparation, updating progress tracking sheets, and maintaining hard and soft record.
Assist in coordinating project activities including, monthly progress review meeting, taking minutes and follow-up
Draft, maintain and update record of correspondence, meetings minutes etc.
Report & Disseminate Information to facilitating effective communication
Admin: Ensure accurate filing & tracking system for key documents & Reports, Travel Authorization, Travel arrangements, hotel reservation, arrangements for meetings, workshops, . Process and follow-up requisitions for ID cards, email addresses, health cards Stationery & office supplies, compiling invoices & maintain record, general office management / administration.
HR: Compile and process payroll information; Time Sheets, compensatory time / over times, Leave record, Handle and coordinate employees’ queries and issues with senior HR Officials, contacting applicants, preparation for interviews and post interview evaluation and follow-up, induction, Orientation and training of new hires, assist in annual performance appraisal Review, maintaining HR Files. Assist in compliance related issues.
Finance: Check & process travel expense reports, Medical claims and reimbursements, Handling & maintaining petty cash and record. Other responsibilities as assigned
Prepare, maintain and update files/record (Hard & Soft) to facilitate reporting, inspection and periodic inquiries
Preparation of NIT, prepare documents and facilitate bidding process.
Issue “Request for Quotations: (RFQs) to vendors and processing vendors payments.
Drafting general correspondence, staff adjustment, transfer and termination orders
Diary & dispatch of official communication.
Preparing monthly salaries of the contract staff
Prepare and get sanctioned utility bills for operational charges
Assist in organizing and convening Meetings and Workshops and making arrangements.
Assisting in procurement of inventory and office equipment and maintaining record.
Providing comprehensive clerical support to higher-ups
Providing information regarding programs, policies, and procedures to internal and external contacts. Performs other duties as assigned.
Receiving all incoming couriers, register and normal mails, feeding into computer system through customized software, & dispatching all internal and external mails.
Keep comprehensive record of acknowledgements & receipts
Distribution floors for internal mail collection and delivery
Mail’s sorting. Coordination with operation department
Accomplishing routine work in timely manner. Inquiry handling and replying E-mails
Date entry operations and preparing daily MIS report.
Prepared a research report on the Recruitment and Selection Practices of Pharmaceutical Industry.
Master degree in Political Science with specialization in Pakistan Affairs.
One year Diploma in Information Technology
