Deputy Director (HR & Admin)
Jagorani Chakra Foundation
Total years of experience :28 years, 4 Months
1. Providing active support to Director (HR & Admin) for smooth functioning of daily activities.
2. To play the role as departmental head in absence of Director HR & Admin)
3. To execute overall operational activities of HR & Admin department.
4. Responsible for effective letter correspondence with outer organization.
5. Responsible for maintaining sound interdepartmental relationship.
6. To assist Management for effective execution of administrative functions.
7. To ensure proper implementation of service rules & regulations.
8. To develop strategic policy & procedures in aspect of Admin, HR & Compliance issues.
9. To resolve employees grievance & stress including disciplinary procedure.
10. To mentor & monitor subordinates’ duties and responsibilities as per JD.
11. To provide logistic support to Purchase team as and when required.
12. To conduct periodic performance appraisal for confirmation, increment & promotion.
13. To review policy, submission of necessary changes, and preparation of draft.
14. To participate in various meeting, workshop, seminar as per instruction.
15. To ensure healthy & hygienic working environment in the organization.
16. To guide the team to achieve organizational target & provide assistance.
17. To ensure proper documentation, mutation, leasing, record keeping of assets & land.
18. To ensure EC & GB meeting and preparing resolution timely.
19. To supervise the team of HR & Admin to meet the organizational goal.
20. Any other duties and responsibilities assigned by the management as and when required.
Administration:
Ensure safety and security of the office building.
Management of Guards, MT drivers, Support Staff.
Maintaining of Healthy Working Environment.
Maintain and control Utility services, accommodation.
Ensuring office cleanliness.
Liaison with Govt. Law Enforcing Agencies and solve administrative disputes if any.
Ensure approval and availability of Office Stationary as per requirement.
Approve requisition for various purposes within the given limit.
Monitor performance of security team.
Take necessary action (Servicing, repairing, maintenance, etc.) when any damage/useless furniture/ equipment is identified.
Ensure seating arrangement for new employees.
Ensure good interdepartmental relationship and support.
Ensure instruction of higher management to improve office discipline.
Human Resource:
Recruitment and selection
Employee development and training
Policy development and documentation
Performance measurement and improvement system
Employment and compliance to regulatory concerns and reporting
Dispute resolution, Motivation, Increment & Promotion selecting.
Statutory compliance, Canteen Management, Health & Safety looking after.
Maintaining discipline & administration in the factory for workers
Check daily attendance report of the workers & floor staffs.
Deployed personnel in operational & security duties.
Launched new policies & Procedures resolving the situation.
Evaluated performance of employees on Half yearly & Yearly.
Ensured compliance & safety issue and relevant license renewal.
Monitored of individual Job Description (JD).
Maintained records of attendance with over time profile.
Managed full administrative and office management duties.
Prepared monthly action plan, execution & reporting.
Prepared Admin Inventory with service calendar activity.
Corresponded with law enforcing & other authorities.
Managed large number of motor vehicles with motor drivers.
Served as Executive & Sr Executive level for 12 years excluding this position.
